{"id":3182466,"url":"https://alion.io/job/medelite-executive-assistant-3","title":"Executive Assistant","company":{"id":720651,"name":"MedElite","domain":"medelitegrp.com","url":"https://alion.io/company/medelitegrp","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":88,"open_postings":453,"ghost_share":0.124,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":139,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brooklyn, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Asana","optional":true},{"name":"HIPAA","optional":true}],"status":"live","first_seen_at":"2026-10-23T19:12:33Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-26T07:37:52Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":2},"description":"Executive Assistant\nLocation: Hollywood, FL or Brooklyn, NY (We are considering candidates based in both Florida and New York for this opportunity)\nSchedule: Full-Time\nCompensation: $75,000- $80,000/ year\nReports to: Chief of Staff\nAbout MedElite\nSince 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, \"treat in place\" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.\nPosition Summary:\nWe are seeking a detail-oriented and proactive Executive Assistant to support our healthcare leadership team. This role is open to candidates based in Florida or New York. This role is ideal for someone with 3 - 5 years of administrative experience who excels at managing schedules, meeting deadlines, and following through on critical tasks.\nKey Responsibilities:\nCoordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations\nMaintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups\nTrack action items and deadlines from meetings to ensure follow-through and accountability\nSupport preparation of meeting materials and presentations\nMaintain organized filing systems for sensitive documents and correspondence\nAssist with drafting and formatting emails, memos, and communications for internal and external stakeholders\nServe as a liaison between departments and providers to streamline coordination and communication\nProvide general administrative support, including data entry, document management, and special projects\nQualifications:\n3 - 5 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred)\nExceptional organizational skills and attention to detail\nStrong time management skills with the ability to handle multiple priorities and meet deadlines\nProficient in Google Workspace and/or Microsoft Office Suite (especially Google Calendar, Docs/Word, Sheets/Excel)\nExcellent written and verbal communication skills\nDiscretion and professionalism in handling confidential information\nSelf-starter with a positive attitude and a strong sense of follow-through\nPreferred Qualifications:\nPrior experience supporting executive leadership\nFamiliarity with EMR systems and HIPAA compliance\nExperience using project management or task-tracking tools (e.g., Asana,etc.)\nBenefits\nHealth\nDental\nVision\nCompany-Sponsored Life Insurance\n401K\nShort and Long-term Disability\nPaid Time Off\nCommuter Benefits\nWhy Work withUs?\nMake a meaningful impact in the nursing home community\nWork in a collaborative, mission-driven environment\nEnjoy work-life balance \nIdeal for individuals eager to start or expand their knowledge in human resources or office management.\nEqual Opportunity Employer\nMedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to craftingand maintainingan environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.\nThe above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.\nReady to Make a Difference?\nApply today and help us deliver compassionate, personalized care where it matters most.","description_format":"text","description_chars":4341,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nursing Homes & Long-Term Care","Primary Care & Medical Centers"],"lifecycle":[{"event":"open","at":"2026-10-23T22:03:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":139,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/medelite-executive-assistant-3","json_url":"https://alion.io/job/medelite-executive-assistant-3.json","meta":{"generated_at":"2026-10-26T08:32:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11347,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720651},"rest":"https://alion.io/mcp/rest/get_company?id=720651"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmedelite-executive-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmedelite-executive-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmedelite-executive-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/medelite-executive-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmedelite-executive-assistant-3"}]}