{"id":447673,"url":"https://alion.io/job/medfar-clinical-solutions-executive-assistant-ceo","title":"Executive Assistant (CEO)","company":{"id":720383,"name":"MEDFAR Clinical Solutions","domain":"medfarsolutions.com","url":"https://alion.io/company/medfarsolutions","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Montreal, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":161},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-03T17:58:30Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-06T06:51:09Z","board_verified":true,"closed_at":null,"days_open":63,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":63},"description":"Founded in 2010, MEDFAR Clinical Solutions revolutionizes healthcare with our MYLE Integrated Care platform, the first web-based electronic medical record (EMR) in Quebec. Trusted by 15,000 healthcare professionals daily, we impact over 20 million patients across North America. In 2023, we proudly earned a coveted spot on Deloitte’s prestigious Fast50 and Fast500 lists, a testament to the exceptional contributions of our employees driving our success.\nJoin us in transforming healthcare locally and globally, as we strive to empower 500,000 care providers to reach 500 million patients by 2030.\n As an Executive Assistant, you will support MEDFAR’s CEO, Elias Farah, as well as the executive team to facilitate presentations, board meetings and more when needed. Reporting to the CEO, you will participate in preparing, reviewing and assembling documents and presentations according to deadlines around strategic initiatives to enable MEDFAR’s growth.\nThe Executive Assistant will report to the CEO and will be responsible for:\nSupporting and Assisting the CEO\nAssist the CEO with all administrative tasks, including managing schedules, coordinating meetings, email drafting and maintaining communication with internal and external stakeholders\nCoordinate travel arrangements requests for the CEO, and other Executives\nHelp the CEO manage priorities, deadlines, and time effectively, ensuring efficient allocation of resources.\nParticipate in the process of preparing, reviewing and assembling documents and presentations (both in French and English).\nExpense Management: Monitor and manage CEO expense reports, ensuring compliance with company policies and approving expense reports of C-Suite\nOrganize daily and weekly touchpoints with the CEO\nManage some personal matters for the CEO.\nSupporting Chief of Staff\nOrganize weekly touchpoints with the Chief of Staff \nAttend weekly Executive and/or Management meetings, and provide meeting minutes and action statements as required\nAssist in the planning and execution of departmental lunches, Board meetings, and Monthly and Quarterly Strategic meetings (including catering, and event set-up and breakdown)\nFollow-up with different collaborators in preparation for presentations\nLeading and coordinating special projects (ie facilities, events, offsites) \nOrganize and maintain confidential company information, executive files, and documentation, ensuring easy access and retrieval.\nSupporting Executive Members\nCoordinate travel arrangements requests for Executive team members\nParticipate in the process of preparing, reviewing and assembling documents and presentations (both in French and English.\nOther\nCollaborate with HR or other executives on special projects (ie company events, townhalls)\nOffice Management: Maintain office supplies, coordinate weekly coffee/milk/snacks orders to the office, etc.\nWork with building management and other vendors to ensure office space is kept up to standards (general maintenance, etc.) \nWork location and schedule\nThis role requires the Executive Assistant to be in the office daily.\nAvailability outside of normal working hours when needed.\n Who you are:\nYou have a bachelor’s degree in administration, communication, or another related field or equivalent experience;\n5+ years of experience in a similar role; \nProficiency with Microsoft and Google Suite;\nAbility to manage highly confidential information; \nDemonstrated discretion, diplomacy, proactivity and rigour;\nStrong interpersonal skills;\nExcellent verbal and written communication skills (English and French).\n By joining MEDFAR, you will be part of a purpose-driven organization whose product is disrupting and digitizing health care, making doctors’ and healthcare workers’ lives easier, while enabling better patient health outcomes. Becoming a MEDFARian also means having the opportunity to be part of an innovative community and working in a dynamic environment where your work will have a meaningful and tangible effect not only on your team and the business but most importantly on the healthcare industry.\nGenerous group insurance coverage as of day 1 of employment\nBreak paid between Christmas and New Years\nAn entrepreneurial culture of transparency, collaboration, and innovation\nRecruitment Process\nTA Screening (30-45 minutes)\nInterview with Chief of Staff (60 minutes)\nTest/Case Study (take-home)\nInterview with the CEO (90 minutes)\nWith offices around the world, fluency in both French and English is a must at MEDFAR. Because of the need to communicate with colleagues and/or customers in other provinces or countries, bilingualism enables us to communicate in both languages while promoting the use of French. \nAt MEDFAR, we value diversity, equity and inclusion within our team. We are committed to providing a work environment where every individual feels respected and supported, regardless of their background, identity or abilities.As part of our commitment to a fair and inclusive recruitment process, we offer accommodation to candidates who request it. If you need accommodation during your interview, please let us know so that we can provide you with an adapted experience.\nMEDFAR has voluntarily subscribed to an Equal Employment Opportunity Program (EEOP). We encourage applications from women, visible minorities, ethnic minorities, aboriginal peoples and people with disabilities. When applying, we invite you to complete this section, which enables us to implement our Equal Employment Opportunity Program (EEOP). Self-identification is not compulsory, but may enable you to benefit from hiring or promotion measures if you have the skills required for the job.\nTo better understand the self-identification process, please consult this guide.","description_format":"text","description_chars":5735,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events","Equity","Insurance coverage"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["EHR & Clinical Software","Practice Management Software"],"lifecycle":[{"event":"open","at":"2026-09-06T08:02:01Z"},{"event":"close","at":"2026-10-21T09:40:54Z"},{"event":"reopen","at":"2026-10-21T15:05:45Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":1,"p_active":0.731,"p_room":0.28,"age_days":63,"expected_fill_days":28,"reasons":["conf:3","velocity","win:tail","crowd:"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/medfar-clinical-solutions-executive-assistant-ceo","json_url":"https://alion.io/job/medfar-clinical-solutions-executive-assistant-ceo.json","meta":{"generated_at":"2026-11-06T07:49:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13952,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720383},"rest":"https://alion.io/mcp/rest/get_company?id=720383"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmedfar-clinical-solutions-executive-assistant-ceo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmedfar-clinical-solutions-executive-assistant-ceo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmedfar-clinical-solutions-executive-assistant-ceo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/medfar-clinical-solutions-executive-assistant-ceo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmedfar-clinical-solutions-executive-assistant-ceo"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":447673}},{"tool":"search_jobs","arguments":{"company":"medfarsolutions.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":447673},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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