{"id":3969600,"url":"https://alion.io/job/medius-payroll-specialist-project-lead","title":"Payroll Specialist - Project Lead","company":{"id":53665,"name":"Medius","domain":"medius.com","url":"https://alion.io/company/medius","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"lead","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manchester, United Kingdom","London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":90000,"currency":"GBP","period":"year","gross":null,"usd_annual":120212},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Jira","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Agile","optional":true}],"status":"live","first_seen_at":"2026-11-03T19:42:28Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-12T02:19:30Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"About Us\nAt Medius, we believe managing finance should be about strategy, not stress. That same mindset shapes not only the solutions we build, but also the culture we create for our people. We remove complexity, embrace innovation, and give our teams the freedom to focus on what truly matters - whether that’s transforming the future of finance with AI or finding balance to go home on time.\nFounded in Sweden in 2001, Medius has grown from a local startup into a global leader in cloud-based spend management solutions. Today, thousands of organizations worldwide trust us to simplify accounts payable and spend management processes. Our journey has been driven by continuous innovation, a passion for technology, and above all - the people who make it happen.\nWe’re more than a software company. We’re a team of problem-solvers, innovators and collaborators working together to reinvent the category of accounts payable. Our solutions use Artificial Intelligence to eliminate manual work, bring clarity, confidence, and control, and empower finance teams of the future.\nAt Medius, our values guide how we work and grow together:\nConnect - We believe in the power of people-individually and collectively-and our success depends on understanding and respecting each other. We appreciate that ‘empowering finance teams of the future’ is an exciting endeavor, and we share it with everyone around us.\n\nQuestion - We enjoy the challenge of our work and the thrill of collaboration. We are not afraid to question ourselves and each other because we believe diverse perspectives can lead to better outcomes and that there is great power in resolution.\n\nOwn - We are thorough, thoughtful, and decisive. We anticipate what’s next, what a customer might need, and then we deliver. That’s how we get things done. And that’s how we remain a leader. Customers trust us to do our job so that they can focus on what they do best.\n\nAt Medius, you’ll join a diverse, global community where curiosity is celebrated, ideas matter, and innovation never stops. If you’re passionate about technology, eager to make an impact, and ready to grow alongside a team that lives its values, Medius is where you can do your best work - your impact is global.\nLearn more at www.medius.com\nJob Overview\nDepartment: People Services\n\nReports to: VP People Services\n\nTeam: Global Payroll Manager and Payroll Specialist\n\nLocation: Remote - UK\n\nContract: 12-month fixed-term contract\n\nAbout the Role\nPayroll across 14 countries currently operates through five delivery models: Deel (standard and EOR), Arpi in Poland, ADP as a PEO in the US, and an in-house payroll in Tunisia. The process depends on a small number of named individuals, with limited documented processes and trained backup.\nWe're looking for a Payroll Specialist - Project Lead to address this and establish a sustainable global payroll operating model.\nThis is a build role, not solely a processing role. Over 12 months, you'll document how payroll operates in each country, establish and train a primary and backup owner for every country, move all payroll onto a global operating model, and hand over the result to a permanent team, supported by a costed recommendation on how that team should be structured.\nYou'll work alongside the Global Payroll Manager and the Payroll Specialist, with sponsorship from the VP People Services.\nThe focus will be on building the new operating model during the first eight months. Your responsibility for running payroll will grow through the final phase, culminating in running payroll for all 14 countries on the new model.\nWhat You'll Be Responsible For\n1. Global Payroll Operating Model\nLead the move of all 14 countries onto the global payroll operating model.\n\nDefine and embed workflows between HR Operations, Finance and HRBPs.\n\nStrengthen and deliver the service catalogue.\n\n2. Process Documentation & Assessment\nDocument processes, calendars, cut-offs, approvals, provider interfaces and controls for each country, starting with the five priority countries.\n\nCapture volume and productivity data to inform the sizing of the permanent team.\n\n3. Ownership & Continuity\nEstablish a named primary owner and a trained backup for every country.\n\nSecure time commitments from current owners, scheduled around payroll cut-offs.\n\nTrain backups to run each payroll.\n\n4. Payroll Operations\nEnsure accurate, timely and compliant payroll processing, reconciliations, audits and issue resolution alongside the existing team.\n\nBuild towards running payroll for all 14 countries by the end of the contract.\n\n5. Capability Building\nUpskill colleagues where required on the documented model, ensuring knowledge sits with the permanent team and not with the postholder.\n\n6. Controls & Governance\nBuild documented approvals and independent reviews into each country process so Finance and auditors can evidence repeatable controls.\n\nMaintain regulatory compliance, statutory filing discipline and legislative awareness across jurisdictions.\n\n7. Provider Management\nProduce a single view of how each country operates and what each provider does, establishing the baseline for a later, separate decision on provider consolidation.\n\n8. Automation & Self-Service\nSpecify self-service and automation use cases for Luna, HiBob, HR Hub and Jira ticketing systems, built on documented and standardised processes.\n\n9. Payroll Onboarding Playbook\nProduce a standard payroll onboarding playbook so that an acquisition or new country can be absorbed into the model rather than set up with another provider and another individual owner.\n\n10. Benefits Ways of Working\nSupport the move of benefits administration individual HR Operations and payroll owners to a global operating model by capturing the as-is and setting up structured ways of working.\n\nBenefits management remains in HR Operations.\n\n11. Reporting & Analytics\nEstablish reporting on payroll corrections and off-cycle payments, where there is no visibility today.\n\nReport on progress against the delivery plan to the VP People Services.\n\n12. Permanent Structure & Handover\nProvide the as-is, the to-be and the full cost, with a recommendation on the permanent payroll structure, for the leadership decision gate.\n\nComplete the handover to permanent hires with an overlap period.\n\n13. Stakeholder Partnership\nAct as the payroll SME and collaborate across HR Operations, HRBPs, Finance, Legal, IT, country payroll owners and providers.\n\nYour First 12 Months\nThe role has a clear delivery roadmap, with a focus on building the operating model before taking full ownership of payroll operations.\nMonths 1-3 | Capture the As-Is\nDocument processes, calendars, cut-offs, approvals, provider interfaces and controls for Australia, Norway, Poland, Tunisia and France.\n\nName a primary and a backup owner for each country.\n\nEstablish baseline volumes and productivity.\n\nBuild the plan to move all countries to the global operating model.\n\nPresent a progress checkpoint to leadership at month 3.\n\nMonths 4-8 | Move to the Model\nWork with the VP People Services to implement workflows between HR Operations, Finance and HRBPs.\n\nEmbed the workflows and deliver a service catalogue.\n\nMove payroll onto the global operating model.\n\nBuild the capability of the existing team.\n\nMonths 9-12 | Extend & Hand Over\nExtend the model to the remaining countries.\n\nSpecify self-service and automation use cases for Luna, HiBob and HR Hub.\n\nRun payrolls for all 14 countries.\n\nComplete the handover to permanent hires with an overlap period.\n\nDeliver a recommendation on the permanent team structure.\n\nWhat We're Looking For\nBachelor's degree or equivalent experience.\n\n7+ years of payroll experience in a complex, multi-country environment.\n\n2+ years leading payroll projects or process improvements.\n\nDemonstrated experience running payroll across multiple countries and delivery models, including outsourced, EOR or PEO providers.\n\nExperience documenting payroll processes and designing controls to audit standard.\n\nStrong knowledge of payroll regulations and tax requirements.\n\nExperience with payroll systems, ideally ADP, Deel and HiBob.\n\nAbility to build capability in colleagues and secure time from stakeholders who do not report to the role.\n\nAdvanced Microsoft Excel skills.\n\nNice to Have\nCPP, FPC, PMP, Agile, or similar certifications.\n\nMerger and acquisition or new-country payroll onboarding experience.\n\nExperience specifying self-service or automation use cases for HRIS and payroll platforms.\n\nKey Skills & Competencies\nPayroll Administration\n\nOperating Model Design & Documentation\n\nProject Management\n\nProcess Improvement\n\nMulti-Country & Provider Management\n\nCapability Building & Handover\n\nStakeholder Management\n\nCompliance, Controls & Risk Management\n\nData Analysis & Reporting\n\nWhat Success Looks Like\nBy the end of the 12-month contract, success will mean:\n14 out of 14 countries have a documented payroll manual and are aligned with the global operating model.\n\n14 out of 14 countries have a named primary owner and a trained backup.\n\nThe as-is documentation and named primary and backup owners are in place for the five priority countries by the month 3 checkpoint.\n\nWorkflows between HR Operations, Finance and HRBPs are live, with a service catalogue in use.\n\nFull visibility of payroll corrections and off-cycle payments, with a 2% global error rate target.\n\nPayroll accuracy and timeliness are maintained throughout the transition.\n\nA costed recommendation on the permanent structure is delivered for the decision gate, and the handover to permanent hires is completed.\n\nPositive audit and compliance outcomes.\n\nMedius is committed to fair and equitable compensation practices.\nThe estimated base salary range for this role is £80,000 - £90,000/year, which represents a good-faith estimate of the compensation for this position.\nActual compensation will be determined based on several factors, including but not limited to relevant skills, experience, qualifications, certifications, internal equity, and the geographic location in which the role is performed. Compensation may vary for roles performed in different locations due to differences in the cost of labor.\nThe total compensation package for this position may also include eligibility for variable compensation (such as a performance bonus or commission), benefits, and/or participation in other incentive or benefit plans, in accordance with the terms of the applicable plans. Benefits may include medical, dental, and vision coverage, paid time off, and retirement benefits, subject to eligibility requirements.\nMedius is an equal opportunity employer.\nWe are committed to providing equal employment opportunities to all qualified applicants and employees, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability (physical or mental), genetic information, medical condition, marital status, citizenship or immigration status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.\nIf you require a reasonable accommodation due to a disability or for religious reasons during the application or interview process, please review our accommodations process.","description_format":"text","description_chars":11300,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Accounting & Tax Software","Procurement & Spend Management"],"lifecycle":[{"event":"open","at":"2026-11-09T15:36:53Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-11T07:38:50+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":7,"expected_fill_days":37,"reasons":["conf:25","velocity","win:early"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":120212,"is_top_pay":false},"html_url":"https://alion.io/job/medius-payroll-specialist-project-lead","json_url":"https://alion.io/job/medius-payroll-specialist-project-lead.json","meta":{"generated_at":"2026-11-12T03:43:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8108,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":53665},"rest":"https://alion.io/mcp/rest/get_company?id=53665"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmedius-payroll-specialist-project-lead"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmedius-payroll-specialist-project-lead"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmedius-payroll-specialist-project-lead"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/medius-payroll-specialist-project-lead\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmedius-payroll-specialist-project-lead"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3969600}},{"tool":"search_jobs","arguments":{"company":"medius.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3969600},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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