{"id":3465264,"url":"https://alion.io/job/medline-branch-operations-coordinator","title":"Branch Operations Coordinator","company":{"id":7482,"name":"Medline","domain":"medline.com","url":"https://alion.io/company/medline","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":109,"ghost_share":0.018,"stale_share":0.679,"repost_share":0.055,"time_to_fill_p50_days":31,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ottawa, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":44100,"max":66100,"currency":"CAD","period":"year","gross":null,"usd_annual":47096},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-29T15:15:08Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-04T03:31:00Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Value Proposition\nAs a leading partner in healthcare, Medline Canada's sole purpose is to make healthcare run better - this means being deeply committed to the health and well-being of our customers, employees, partners and our communities. We employ a diverse group of top talent focused on growing and making a difference in the lives of Canadians, coast-to-coast.\nCompensation is only one part of the Employee Value Proposition that Medline Canada offers our employees. As part of our mission, we offer one of the most competitive and engaging employee experience programs in Canada, which includes:\nCollaborative work environment with highly engaged employees\nMarket competitive compensation and benefits plan, including LTD & Insurance\nRRSP with a company match\nAnnual Employee Appreciation Week\nPaid vacation and personal days\nEmployee Assistance Program (EAP) Resources supporting mental, physical, family and financial well-being\nCareer growth and training programs\nOpen communication with Senior Leaders\nEmployee referral program\nRecognition programs\nSocial activities\nAnd much more…\nJob Description Summary\nThe Branch Operations Coordinator supports branch-level operational, administrative, installation coordination, inventory, facility, and operational support activities. This role assists with day-to-day branch operations and helps support operational efficiency, branch readiness, EPMS coordination, showroom inventory control, and operational coordination activities.Job Description\nCORE JOB RESPONSIBILITIES\nOperational Coordination\nSupports branch operational coordination activities and day-to-day branch operational requirements.\nCoordinates operational activities, deliveries, vendor appointments, and branch support activities.\nAdministrative Support\nSupports reception, internal communications, mail distribution, operational documentation, and record maintenance.\nAssists with onboarding and offboarding coordination including workstation setup, equipment coordination, and administrative tracking.\nMaintains branch records, operational documentation, and contact directories.\nSupports Health & Safety administrative requirements and branch coordination activities.\nInstallation & Equipment Coordination\nSupports installation scheduling and coordination activities with ESS, DSS, Branch Managers, installation teams, and support teams.\nCoordinates meetings related to upcoming equipment projects, installations, and operational readiness.\nMaintains and updates EPMS accurately to support project visibility and operational execution.\nSupports installation teams with operational coordination and project-related administrative activities.\nMaintains visibility on upcoming installations, equipment movement, and branch operational readiness.\nSupports showroom equipment inventory, demo equipment tracking, and operational inventory coordination.\nCoordinates operational readiness related to equipment deliveries and installation timelines.\nBench Repair & Service Shop Support\nSupports branch bench repair and handpiece repair operational activities where applicable locally.\nAssists with operational coordination related to service shop inventory, repairs, and equipment movement.\nInventory & Operational Support\nSupports operational inventory coordination including showroom items, supplies, emergency stock, and branch operational materials.\nAssists with inventory counts, tracking, audits, and operational inventory organization where required.\nSupports inventory adjustments, operational inventory accuracy, and equipment tracking activities.\nFacilities & Vendor Coordination\nCoordinates with vendors, contractors, and service providers for maintenance, inspections, repairs, and facility-related operational requirements.\nSupports branch facility maintenance scheduling and operational readiness.\nOperational Reporting\nKPI tracking, operational reporting, and branch-level administrative reporting requirements.\nSupports payroll-related administrative coordination including approved time-off tracking where required.\nEvent & Operational Support\nAssists with coordinating logistics for branch events, vendor visits, meetings, tradeshows, and operational activities.\nSupports invoicing coordination and payment follow-up activities where applicable.\nTeam & Operational Support\nSupports operational communication and coordination between branch teams, vendors, customers, and Head Office functions where required.\nProvides operational and administrative support to branch leadership and operational teams.\nQUALIFICATIONS \nEducation:\nHigh school diploma or GED required.\nAssociate's or Bachelor's degree in Business Administration, Operations Management, or a related field preferred.\nExperience:\n2+ years of administrative, operational, or customer service experience.\nExperience in a branch or clinical setting is a strong plus.\nFamiliarity with office equipment, scheduling systems, and CRM tools.\nTechnical Proficiency:\nProficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).\nComfortable using internal management systems.\nSkills & Competencies:\nOperations & Administrative\nStrong organizational skills with the ability to manage multiple tasks and priorities.\nAble to coordinate logistics, maintain records, and streamline administrative processes.\nFacility management knowledge (ordering supplies, coordinating maintenance, etc.).\nCommunication\nExcellent written and verbal communication skills.\nComfortable communicating with internal teams, vendors, and sometimes customers or patients.\nProblem-Solving & Initiative\nProactive approach to identifying and resolving operational inefficiencies.\nAble to troubleshoot minor issues independently or escalate appropriately.\nCollaboration & Support\nWorks well with cross-functional teams including sales, clinical, and management.\nTeam-oriented, reliable, and focused on enabling others to succeed.\nTime Management\nAbility to meet deadlines and respond promptly to time-sensitive tasks.\nMaintains composure and focus in a fast-paced environment.\nThe anticipated salary range for this position:\n$44,100.00 - $66,100.00 AnnualThis job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.\nMedline Canada, Corporation is proud to be an equal opportunity employer.\nAbout Medline Canada\nMedline Canada stands at the forefront of healthcare, providing expertise and a breadth of solutions for every care setting. With 550+ employees, including 100 dedicated sales and clinical professionals and eight distribution centres located coast-to-coast, Medline Canada is proud to serve the entire continuum of care.\nOur Commitment to Diversity and Inclusivity\nMedline Canada is committed to diversity and inclusivity and we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons/persons of colour and those who identify as women, persons with disabilities and LGBTQ+ persons.\nOur commitment to Accessibility\nMedline Canada is committed to the principles of the accessibility in Canada. We endeavor to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact .\nAll qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.","description_format":"text","description_chars":7629,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Medical Supplies & Consumables","Wound Care","Medical Equipment Distribution"],"lifecycle":[{"event":"open","at":"2026-10-29T15:15:08Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.624,"p_room":1,"age_days":5,"expected_fill_days":31,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand,attention"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":47096,"is_top_pay":false},"html_url":"https://alion.io/job/medline-branch-operations-coordinator","json_url":"https://alion.io/job/medline-branch-operations-coordinator.json","meta":{"generated_at":"2026-11-04T07:23:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11569,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7482},"rest":"https://alion.io/mcp/rest/get_company?id=7482"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmedline-branch-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmedline-branch-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmedline-branch-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/medline-branch-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmedline-branch-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3465264}},{"tool":"search_jobs","arguments":{"company":"medline.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3465264},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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