Spec Internal Controls

Job Summary

Job Description

Specialist Internal Controls

1. Job Title

Specialist Internal Controls

2. Role Overview

The Specialist - Internal Controls will play a key role in advancing Medline’s Global Internal Controls program by independently managing assigned workstreams and helping strengthen an efficient, scalable, and well-documented control environment. The role partners with business, Finance, IT, Internal Audit, and external audit stakeholders to assess financial reporting risks, enhance SOX documentation, evaluate control design, coordinate audit activities, and drive remediation and continuous improvement. The ideal candidate combines strong accounting and internal controls expertise with sound judgment, effective stakeholder management, and the ability to deliver high-quality outcomes with limited supervision. This is a hybrid role requiring two days per week in the office.

3. What You Will Do SOX Documentation & Control Framework

Own the maintenance and enhancement of assigned SOX documentation, including process narratives, flowcharts, risk and control matrices, control descriptions, control attributes, and evidence requirements.

Perform quality reviews to ensure risks, controls, ownership, frequency, precision, reports and IPE considerations, segregation of duties, and evidence expectations are accurate, complete, and clearly documented; coach junior team members and stakeholders on documentation standards.

Risk Assessment & Control Design

Lead risk assessments for assigned processes by identifying financial reporting risks, mapping relevant assertions, and evaluating whether controls are appropriately designed to mitigate identified risks.

Evaluate control design across business processes, systems, interfaces, reports, spreadsheets, management review controls, and IT-dependent manual controls; apply materiality and professional judgment to identify gaps, recommend practical solutions, and escalate significant matters promptly.

Stakeholder Partnership

Serve as a trusted internal controls partner to business process owners, Finance, IT, and other stakeholders by leading process discussions, challenging existing practices constructively, and translating risks and audit expectations into clear, practical control requirements.

Provide independent guidance on control design, evidence quality, IPE validation, documentation standards, SOX responsibilities, and remediation; build alignment and influence timely action across cross-functional teams without direct authority.

Audit Support & Remediation

Lead assigned walkthroughs and coordinate internal and external audit requests, including evidence collection, issue resolution, and timely, accurate responses to inquiries; review support for completeness and audit readiness before submission.

Assess control deficiencies in partnership with management, document root causes and impact, help develop sustainable corrective action plans, monitor milestones, validate remediation, and communicate status and risks to relevant stakeholders.

Continuous Improvement

Lead or contribute to initiatives that standardize documentation, simplify control activities, improve program governance, enhance the use of technology and data, and strengthen the overall maturity of the internal controls framework.

Prepare clear status reporting and analysis for management, manage assigned projects and priorities, share knowledge across the team, and provide day-to-day technical guidance or review support to analysts as business needs evolve.

4. What We Are Looking For

Advanced understanding of internal controls over financial reporting, SOX compliance, COSO principles, financial statement assertions, risk assessment, and control design and operating effectiveness concepts.

Strong technical accounting and financial reporting knowledge, including the ability to interpret and apply IFRS and US GAAP requirements to business processes and related controls.

Demonstrated experience independently leading process walkthroughs, risk assessments, control design reviews, RCM and narrative updates, audit coordination, deficiency evaluation, and remediation monitoring.

Ability to manage multiple workstreams, exercise sound professional judgment, communicate complex matters clearly, and influence business process owners, Finance, IT, and auditors in a global, cross-functional environment.

Strong analytical, problem-solving, project management, review, and stakeholder management skills, with high attention to detail, accountability, and follow-through; ability to coach or provide technical guidance to less-experienced team members.

Advanced proficiency in Microsoft Excel, Word, and PowerPoint; hands-on experience with ERP and financial reporting systems such as SAP and Oracle EPM, and with GRC, audit management, or financial close tools such as AuditBoard, Optro, BlackLine, or equivalent platforms, is preferred.

Willingness to travel domestically and internationally, up to approximately 25%, based on business needs.

5. Why This Role Matters

This role is critical to strengthening Medline’s internal control environment, supporting SOX compliance, improving audit readiness, and enabling consistent execution of reliable controls across the organization. The Specialist - Internal Controls is expected to operate with greater independence and technical ownership than an analyst-level role by leading assigned workstreams, influencing stakeholders, resolving complex control matters, supporting team capability, and driving sustainable improvements that reduce financial reporting risk.

6. Qualifications & Experience

• Chartered Accountant (CA) with at least 5-7 years of post-qualification experience in internal controls, SOX compliance, internal or external audit, risk advisory, controllership, accounting, finance, or governance, risk, and compliance.
• Relevant experience in internal controls over financial reporting or SOX, including independently leading walkthroughs, control design assessments, audit coordination, and remediation activities.
• Strong working knowledge of US GAAP and IFRS; professional certification such as CPA, CIA, CISA, or an equivalent credential is preferred.
• Experience in a large, complex, global manufacturing or distribution organization, a public accounting firm, or a comparable multinational environment is preferred.
• Hands-on experience with SAP or another major ERP, Oracle EPM or similar reporting platforms, GRC or audit management tools, and financial close management software is preferred.

About Medline India:

Medline India was setup in 2010 in Pune, primarily as an offshore Development centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1500+ strong and growing team of technology, finance & and business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a ‘Great Place to Work’ by the Great Place to Work Institute® (India) for the duration May 2023 - May 2024.

We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today’s toughest healthcare challenges.

About Medline Industries, LP:

Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care.

At present, Medline Industries, LP holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centres, physician offices, home care agencies, providers, and retailers. We are proud to be recognized by Forbes as one of America’s Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years.