{"id":2417632,"url":"https://alion.io/job/medra-recruiting-coordinator","title":"Recruiting Coordinator","company":{"id":678855,"name":"Medra","domain":"medra.ai","url":"https://alion.io/company/medra","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":88,"open_postings":12,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-13T05:45:00Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Physical AI","optional":false}],"status":"live","first_seen_at":"2026-10-13T02:58:11Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-13T18:47:23Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"What We're Building:\nWe have been quietly building the foundational layers of our Physical AI Scientist platform:\n Physical AI that can operate scientific instruments with human-level dexterity.\nScientific AI that can analyze results, reason about next steps, and close the loop autonomously.\nThe Team: We’re a team of passionate, mission-driven engineers from companies like Tesla, Amazon, SpaceX, and Neuralink. We’re collaborative and love moving fast, both with our product and on team trips skiing or go-karting!\nAs a team, we love nerding out about engineering and robotics - plus other topics like race cars or cooking. We like learning new things and then sharing our new knowledge with each other.\nOur team is opinionated and straightforward. We don’t mind intense discussions about design tradeoffs. If we have arguments or miscommunication, we resolve conflicts quickly and empathetically.\nIn this role, you will:\nOwn end-to-end interview scheduling and coordination for all roles and stages, expertly managing complex calendars, resolving conflicts, and ensuring every slot runs on time\n\nGreet and manage all candidate walk-ins with warmth and professionalism, handling on-site logistics and delivering an outstanding first impression\n\nServe as our Ashby power user, deeply optimizing pipelines, workflows, reporting, automations, and data integrity so the team can hire faster\n\nFluently leverage AI tools every day to automate repetitive tasks, improve candidate communications, enhance sourcing/screening support, and generate actionable insights\n\nMaintain a healthy, accurate hiring pipeline and proactively surface issues or opportunities to keep requisitions on track\n\nPartner closely with recruiters and hiring managers to deliver a seamless, high-quality candidate experience from first contact through offer\n\nWhat you bring:\n2-4 years of direct experience as a Recruiting Coordinator (previous RC experience is required, we’re targeting someone who has already done this role successfully)\n\nDeep, hands-on mastery of Ashby\n\nStrong AI fluency and real enthusiasm for using modern AI tools to make recruiting faster, smarter, and more scalable\n\nProven comfort with in-person work and high-volume candidate walk-ins. You’re confident, organized, and genuinely enjoy being the face of the recruiting process\n\nExceptional organizational skills, attention to detail, and the ability to juggle multiple calendars and priorities without dropping a ball\n\nWarm, professional communication style and a proactive, solutions-oriented mindset that keeps the entire team moving\n\nWe’re looking for someone who has already been a Recruiting Coordinator and is ready to level up our operations in a dynamic, on-site environment. 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