{"id":2767787,"url":"https://alion.io/job/medulla-physician-recruiting-coordinator","title":"Physician Recruiting Coordinator","company":{"id":3869651,"name":"Medulla","domain":"medullallc.com","url":"https://alion.io/company/medulla-2","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"A","score":95,"open_postings":40,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":365,"computed_at":"2026-10-19T05:45:15Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oak Brook, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Microsoft Teams","optional":true},{"name":"Smartsheet","optional":true}],"status":"live","first_seen_at":"2026-10-17T00:47:20Z","employer_posted_date":"2026-10-17","last_verified_at":"2026-10-19T06:05:27Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":2},"description":"TVG-Medulla, LLC is a multi-site healthcare management organization, with an emphasis on providing managed services to chiropractic providers. Medulla provides managed services such as Sales & Marketing, Billing, IT, HR, and Finance to three chiropractic brands, operating under the names of Chiro One, MyoCore, and CORE Health Centers. Medulla is comprised of 830+ employees, with corporate headquarters in Oak Brook, IL and 150+ clinic locations in Illinois, Indiana, Wisconsin, Missouri, Kansas, Kentucky, West Virginia, Texas, Oregon, Washington, and Alaska.\nWe’re on a mission to build a network of exceptional teams who elevate treatment standards, empower people to reach their mobility goals, and make chiropractic care a cornerstone of community wellness. Our vision is to inspire and empower people in our communities to heal, live and function better.\n We are seeking an organized, proactive, and detail-oriented Physician Recruiting Coordinator to support our physician recruiting efforts across multiple markets.\nWorking closely with the Director of Physician Recruitment, this individual will coordinate candidate interviews, clinic visits, hiring activities, student programs, and recruiting events while ensuring a positive and professional candidate experience.\nThe ideal candidate is an effective communicator who enjoys working with people, managing multiple priorities, and keeping recruiting processes organized and moving forward. This position requires collaboration with physician recruiting leadership, clinical operations, HR, training, credentialing, and marketing teams.\nKey Responsibilities\nPhysician Recruiting & Candidate Coordination\nReview applications, conduct preliminary candidate screenings, and coordinate next steps with the physician recruiting team.\n\nSchedule and coordinate virtual interviews, follow-up meetings, clinic shadows, and corporate visits for physician candidates.\n\nServe as a primary point of contact for candidates throughout the interview and pre-employment process, ensuring timely communication and follow-up.\n\nCoordinate candidate travel arrangements, accommodations, itineraries, and reimbursement requests as needed.\n\nMaintain accurate candidate records, interview schedules, and recruiting activity within SmartRecruiters and other designated systems.\n\nProvide regular updates on candidate progress, interview outcomes, hiring timelines, and outstanding action items.\n\nRecruiting Operations & New Hire Coordination\nSupport the preparation and distribution of approved offer letters and related hiring documentation.\n\nCoordinate pre-employment activities, including background check initiation, onboarding paperwork, and new hire notifications.\n\nPartner with HR, training, clinical operations, and credentialing teams to ensure a smooth transition from accepted offer to start date.\n\nTrack chiropractic licensing progress, credentialing requirements, and outstanding documentation, escalating potential delays as appropriate.\n\nMaintain recruiting reports, trackers, requisition information, and hiring records to support accurate reporting and operational efficiency.\n\nIdentify opportunities to improve recruiting workflows, candidate communication, and administrative processes.\n\nUniversity Relations & Student Programs\nSupport relationships with chiropractic colleges, universities, student organizations, and professional associations.\n\nCoordinate student preceptorships, internships, scholarships, clinic shadows, and other educational programs.\n\nTrack student applications, program documentation, evaluations, deadlines, and participation requirements.\n\nAssist with student ambassador programs, campus presentations, workshops, and networking opportunities.\n\nMaintain student contact lists, graduation information, and talent community records to support ongoing engagement with future chiropractic graduates.\n\nCoordinate follow-up communications and recruiting conversations with students approaching graduation.\n\nRecruiting Events & Marketing Support\nCoordinate recruiting events, career fairs, conferences, campus visits, and physician recruiting initiatives.\n\nManage event logistics, including registrations, travel, accommodations, promotional materials, shipping, and scheduling.\n\nPartner with marketing to support recruiting campaigns, social media content, job advertisements, and promotional materials.\n\nAssist with the creation and distribution of recruiting communications, presentations, and event materials using tools such as Canva.\n\nMaintain recruiting event calendars, school contacts, advertising schedules, and professional association information.\n\nTrack event participation, candidate engagement, and follow-up activities to support recruiting goals.\n\n Required Qualifications\nBachelor's degree or an equivalent combination of education and relevant professional experience.\n\nMinimum of one year of experience in recruiting coordination, human resources, administrative support, or a related field.\n\nExcellent organizational skills with the ability to manage multiple projects, deadlines, and changing priorities.\n\nStrong written and verbal communication skills with a professional, service-oriented approach.\n\nProficiency in Microsoft Office, including Outlook, Word, and Excel.\n\nExperience working with an applicant tracking system (ATS) or similar database.\n\nStrong attention to detail and ability to maintain accurate, confidential records.\n\nAbility to collaborate effectively with multiple departments and levels of leadership.\n\nWillingness and ability to travel to recruiting events, college campuses, and other company locations as required.\n\nPreferred Qualifications\nExperience in healthcare recruiting, physician recruiting, or talent acquisition.\n\nFamiliarity with chiropractic education, university relations, or student recruitment programs.\n\nExperience coordinating career fairs, conferences, or professional recruiting events.\n\nWorking knowledge of SmartRecruiters, Smartsheet, Microsoft Teams, Concur, or Canva.\n\nExperience supporting recruiting campaigns, candidate engagement, or talent community initiatives.\n\n Disclaimer\nAll team members agree to consistently support compliance and TVG-Medulla, LLC policies and Standards of Excellence with regard to maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, adhering to applicable federal, state, and local laws and regulations, accreditation, and licenser requirements (if applicable), and Medulla procedures and protocols. Must perform other related duties and assist with project completion as needed. Team member may be required to provide necessary information to complete a DMV (or equivalent agency) background check.","description_format":"text","description_chars":6787,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Physiotherapy & Rehabilitation","Chiropractic & Osteopathy"],"lifecycle":[{"event":"open","at":"2026-10-17T04:45:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":365,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/medulla-physician-recruiting-coordinator","json_url":"https://alion.io/job/medulla-physician-recruiting-coordinator.json","meta":{"generated_at":"2026-10-19T06:22:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3988,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3869651},"rest":"https://alion.io/mcp/rest/get_company?id=3869651"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmedulla-physician-recruiting-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmedulla-physician-recruiting-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmedulla-physician-recruiting-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/medulla-physician-recruiting-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmedulla-physician-recruiting-coordinator"}]}