{"id":1336407,"url":"https://alion.io/job/meet-the-inc-gift-processor-alumni-records-coordinator","title":"Gift Processor & Alumni Records Coordinator","company":{"id":1757623,"name":"Brooklyn Law School","domain":"brooklaw.edu","url":"https://alion.io/company/brooklaw","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brooklyn, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":67500,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-02T18:48:00Z","employer_posted_date":"2026-09-02","last_verified_at":"2026-11-10T14:35:57Z","board_verified":true,"closed_at":null,"days_open":68,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":68},"description":"POSITION: Gifts Processing and Alumni Records Coordinator\nREPORTS TO: Director of Advancement Services\nSTATUS: Full-Time, Exempt\nRANGE: $67,500 - $70,000\nFounded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Law School is searching for a Gifts Processing and Alumni Records Coordinator to be part of the Advancement Services team at a pivotal moment in the institution’s history. As the Law School approaches its 125th Anniversary and prepares to launch its first comprehensive campaign, this role will be instrumental in supporting core advancement operations.\nReporting to the Director of Advancement Services, the Gifts Processing and Alumni Records Coordinator supports fundraising, donor stewardship, and alumni engagement by ensuring timely and accurate gift processing and alumni data management using the Law School’s Salesforce-based CRM system. The ideal candidate will bring strong critical thinking skills, exceptional attention to detail, and a commitment to working collaboratively in a fast-paced, evolving environment. We’re looking for a candidate with a strong sense of the Brooklyn Hustle that typifies the Law School -someone who is resourceful, proactive, adaptable, and willing to roll up their sleeves to solve problems, support colleagues, and get the job done.\nResponsibilities include:\nGift Processing & Reconciliation\nProcess and accuratelyrecordallcharitablegifts to Brooklyn LawSchoolinSalesforce (NPSP), includingoutright gifts, pledges, recurring gifts, matching gifts, stock and other non-cash gifts, and planned giving commitments, in accordance with established policies and procedures.\nReview gift documentation to ensurethat all gifts areproperlydocumented, coded, and recordedin a timely manner. \nGenerate and issue timely and accurate tax acknowledgment letters and IRS-compliant receipts, as appropriate.\nGenerate and issueappropriatethankyoucorrespondencefordonations madethrough DonorAdvisedFunds (DAF’s)and other charitable giving vehiclesthat donotrequire atax acknowledgement.\nExercise critical thinking and independent judgment when resolving data inconsistencies, donor inquiries, or discrepancies between gift documentation and CRM records.\nWork closelywith Advancement and Financecolleaguesto reconcilegift transactions, resolve discrepancies,and ensureaccurateand complete gift records.\nSupport gift entry imports and batch uploads using Salesforce data tools or third-party import apps\nAlumni Records & Data\nMaintain accurate and current alumni, donor, and constituent records in Salesforce, incorporating updates received through the Advancement Services inbox, staff notifications, constituent communications, event participation, and other sources.\nReview and resolve data inconsistencies and discrepancies between constituent information, gift documentation, and CRM records.\nMaintain accurate biographical, contact, employment, education, relationship, and other constituent information in accordance with established data standards.\nPromote and maintaindata quality by identifying opportunities for data cleanup, maintaining data integrity, and participating in ongoing data quality and enrichment projects. \nDevelop and maintain internal documentation related to gift entry protocols, acknowledgment workflows, data entry standards, and other Advancement Services procedures within Salesforce.\nReporting & Advancement Support\nCreate and run basic Salesforce reports to support Advancement staff, including reports on recent gifts, donor history, alumni records, acknowledgments, and other routine operational needs.\nAssist the prospect research function with data gathering, record preparation, and other pipeline-support activities as directed by the Director of Advancement Services.\nSupport data preparation and other Advancement Services activities related to fundraising and alumni engagement initiatives.\nEvents & Departmental Support\nProvide occasional on-site support for Advancement and alumni engagement events, including assisting with donation collection, payment or fee processing, and accurate capture of constituent and gift information.\nProvide occasional evening or weekend support for Advancement events and activities.\nProvide coverage during institutional breaks, including winter break, as needed to ensure continuity of gift processing, acknowledgments, and maintenance of alumni and donor records.\nCompliance, Confidentiality & Customer Service\nMaintain the confidentiality and security of donor, alumni, financial, and other sensitive information and adhere to all applicable institutional policies and ethical standards.\nProvide responsive, professional, and service-oriented support to colleagues and constituents regarding gift processing and alumni and donor records.\nCollaborate effectively with colleagues across Advancement, Finance, and other departments to ensure accurate, timely, and consistent advancement operations.\nPerform other duties as assigned in support of the Advancement Services function.\nRequired:\nBachelor's degree and at least three years of relevant administrative or operations experience, preferably in nonprofit, higher education, fundraising, or a similar environment.\nDemonstrated experience processing charitable gifts, pledges, matching gifts, and related transactions in a nonprofit, higher education, or similar advancement environment.\nExperience using an advancement CRM, such as Salesforce, Raiser’s Edge, or a comparable system, for gift processing, donor data entry, and constituent records management.\nExceptional attention to detail and demonstrated commitment to data accuracy, integrity, and quality.\nAbility to exercise sound judgment, critical thinking, and problem-solving skills when processing gifts, interpreting gift documentation, identifying transaction or data discrepancies, and determining when additional review or escalation is appropriate.\nStrong organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and recurring processes with accuracy.\nProficiency with Microsoft Office Suite, including Word, Excel, and Outlook; strong Excel skills for data formatting, review, reconciliation, and basic reporting.\nStrong written and verbal communication skills and a commitment to responsive, professional service.\nDemonstrated ability to contributing positively to a collaborative team environment, establishing effective working relationships, communicating respectfully and constructively, and working effectively with colleagues across departments and levels of the organization.\nDemonstrated ability to take ownership of assigned responsibilities, follow through on commitments, and proactively communicate about issues, competing priorities, or potential delays.\nAbility to learn and effectively use new technology, systems, and data-management tools.\nFlexibility and adaptability, with an openness to change and a willingness to learn, adjust processes, and contribute constructively as the organization, its priorities, and the Advancement field continue to evolve.\nAbility to maintain confidential information and exercise a high level of discretion.\nPreferred:\nProficiency with Salesforce Nonprofit Success Pack (NPSP)\nFamiliarity with a wide range of charitable gift types, including recurring gifts, pledges, matching gifts, and planned giving vehicles.\nExperience generating and interpreting basic CRM reports, such as giving summaries, donor history, or data audits.\nUnderstanding of donor stewardship processes, including tax acknowledgments and customized thank-you workflows.\nStrong written and verbal communication skills, with the ability to document procedures and communicate data issues clearly.\nProven ability to proactively identify data inconsistencies, troubleshoot system challenges, and recommend process improvements.\nRemote capabilities:\nThis position is eligible for a hybrid schedule.\nTravel:\nNo travel required.\nBrooklyn Law School has an excellent benefits package that includes sick, personal and vacation paid time off, a generous retirement plan, dependent tuition scholarship Pre K- undergraduate college and additional summer Friday PTO.\nAffirmative Action/EEO statement:\nIt is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.","description_format":"text","description_chars":8652,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Retirement 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