{"id":525145,"url":"https://alion.io/job/meharry-medical-college-program-manager","title":"Program Manager","company":{"id":99494,"name":"Meharry Medical College","domain":"meharry.edu","url":"https://alion.io/company/meharry-medical-college","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":96,"open_postings":12,"ghost_share":0,"stale_share":0.167,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Management","role_family":"Management","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":91000,"max_usd":169000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4158},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-07-21T00:00:00Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-17T14:49:54Z","board_verified":true,"closed_at":null,"days_open":88,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":88},"description":"The program manager for financial grants administration is responsible for the comprehensive administration, coordination, and financial oversight of externally and internally funded grants and sponsored programs in the school of medicine. The Program Manager supports faculty, principal investigators (PIs), program directors, and institutional leadership throughout the grant lifecycle, including proposal development, budget preparation, award setup, financial monitoring, compliance, reporting, and closeout.The position serves as a key liaison among principal investigators, academic and clinical departments, Finance, Research Administration, Sponsored Programs, Human Resources, Procurement, and external funding agencies. The Program Manager ensures that grant activities are conducted in accordance with sponsor requirements, institutional policies, approved budgets, and applicable federal regulations.\nEssential Functions (Principal Duties and Job Responsibilities): \nManage a portfolio of federal, state, foundation, corporate, and other sponsored awards from pre-award through closeout.\nCoordinate administrative activities associated with grant-funded programs and projects.\nMaintain detailed grant calendars, deliverables, reporting schedules, milestones, and compliance requirements.\nServe as the primary administrative resource for faculty, principal investigators, program directors, and departmental leadership regarding grant management.\nCoordinate activities across multiple departments and institutional units to support successful program implementation.\nMonitor program performance and assist leadership in identifying operational or financial risks that could affect grant objectives.\nAssist faculty and program leadership with identifying and reviewing funding opportunities.\nReview funding announcements and summarize sponsor requirements, deadlines, eligibility criteria, and submission requirements.\nCoordinate development and submission of grant applications.\nDevelop and review grant budgets, budget justifications, staffing plans, and supporting documentation.\nVerify appropriate application of salary, fringe benefits, indirect costs, participant support, subawards, consultants, equipment, travel, and other expenses.\nCoordinate institutional approvals and ensure applications are submitted by required deadlines.\nEstablish systems to monitor grant expenditures against approved budgets.\nPrepare monthly financial reports, budget-to-actual analyses, projections, and spending forecasts.\nReview grant expenses for allowability, allocability, reasonableness, and consistency with approved award terms.\nMonitor personnel expenses, salary allocations, effort commitments, purchasing, travel, consultants, subawards, and other grant expenditures.\nIdentify budget variances, potential deficits, unspent balances, and financial risks and recommend corrective actions.\nCoordinate budget revisions, rebudgeting requests, carryforward requests, and no-cost extensions.\nWork closely with Finance to reconcile grant accounts and resolve discrepancies.\nAssist PIs and leadership with developing financial strategies to ensure funds are appropriately utilized during the award period.\nMonitor grant end dates and proactively develop closeout plans to minimize unallowable expenses and excessive unspent balances.\nAssist with preparation of costing allocations and payroll accounting adjustments in workday\nEnsure grant activities comply with institutional policies, sponsor requirements, and applicable federal regulations.\nSupport compliance with Uniform Guidance (2 CFR Part 200) and other applicable requirements.\nMonitor effort commitments and assist with effort certification processes.\nCoordinate with appropriate offices regarding IRB, IACUC, conflict-of-interest, research compliance, and other regulatory requirements when applicable.\nMaintain documentation necessary to support internal reviews, external audits, and sponsor monitoring.\nAssist with development and implementation of corrective action plans when compliance concerns are identified.\nMaintain accurate records for all assigned grants, including award documents, budgets, amendments, contracts, reports, and correspondence.\nDevelop grant dashboards and tracking tools to monitor financial performance, deadlines, deliverables, and key performance indicators.\nPrepare routine and ad hoc reports for PIs, department chairs, deans, executive leadership, and other stakeholders.\nCoordinate financial and programmatic reporting requirements with appropriate institutional offices.\nMonitor reporting deadlines and ensure required reports are submitted accurately and timely.\nMaintain grant files in accordance with institutional record-retention requirements.\nOther duties as assigned\nKnowledge, Skills, Abilities Preferred:\nDemonstrated effectiveness to advancing a culture and climate of diversity, equity, belonging and anti-oppression.\nDemonstrated effectiveness as a leader of faculty and staff.\nOutstanding interpersonal and communication skills.\nAbility to write policies and procedures.\nThis position will require strong leadership and organizational skills, as well as a deep understanding of academic policies and procedures.\nEducation and Experience Required:\nBachelor’s degree in business administration, finance, accounting, public administration, healthcare administration, research administration, or a related field.\n3-5 years of progressively responsible experience in grants administration, research administration, financial management, program management, or a related area.\nDemonstrated experience with budget development, financial monitoring, reconciliation, and reporting.\nKnowledge of grant administration principles and sponsored-project management.\nStrong proficiency with Microsoft Excel and other financial or administrative systems.\nExperience analyzing data\nExperience managing federally funded grants (HRSA, NIH, Department of Education, CDC, etc.).\nExperience in higher education, healthcare, workforce development, or student success programs.\nEducation and Experience Preferred:\nMaster’s degree in Higher Education, Public Health, Healthcare Administration, Education, Business Administration, or related field.\nFive or more years of grants management experience within higher education, an academic medical center, medical school, healthcare organization, or research institution. Knowledge of health professions education and workforce diversity initiatives.\nExperience managing federal awards from agencies such as NIH, HRSA, CDC, Department of Education, or other federal sponsors.\nExperience with institutional financial, research administration, or grant management systems.\nExperience with grant writing and grant reporting.\nLicensure, Certification or Registration Preferred:\nCertified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), or other relevant professional certification preferred.\nEqual Employment Opportunity Statement\nMeharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non-merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status.","description_format":"text","description_chars":7255,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Medical Education & Training"],"lifecycle":[{"event":"open","at":"2026-09-08T04:44:19Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 4","filings_12m":4,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":117500,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":25,"band":"fade","label":"Fading","p_open":1,"p_active":0.702,"p_room":0.36,"age_days":88,"expected_fill_days":48,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/meharry-medical-college-program-manager","json_url":"https://alion.io/job/meharry-medical-college-program-manager.json","meta":{"generated_at":"2026-10-17T21:34:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6261,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":99494},"rest":"https://alion.io/mcp/rest/get_company?id=99494"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmeharry-medical-college-program-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmeharry-medical-college-program-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmeharry-medical-college-program-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/meharry-medical-college-program-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmeharry-medical-college-program-manager"}]}