Controller

Job Title: Controller

About Meltzer Hellrung

We strive to be the “new generation immigration solutions” provider with an innovative spirit to disrupt and constantly improve the immigration process for companies, employees and their families.

Founded in 2014, Meltzer Hellrung leverages technology, a service-oriented mindset, and a compassionate approach to assist high-growth corporations in scaling their immigration programs, increasing their access to talent, and expanding operations into new markets.

Our values describe the essence of our firm:

• We Are Authentic: We express our ideas, concerns, and are accepted for who we are. We share our quirks, strengths, vulnerabilities, and our interests. We value honesty and openness to foster an environment where everyone feels valued and accepted.

• We Take Ownership: We embrace our roles, responsibilities, and work with a sense of accountability and integrity. We take full responsibility for actions and outcomes. Owning our work honors our colleagues and those we seek help.

• We Are Resilient: We bear the weight of our clients’ expectations as their advocates and persevere through setbacks. We pursue all the options to help achieve the best outcomes for our clients.

• We Are Growth-Minded: We approach our service, our organization, and our careers with an innovative spirit. We look for ways to improve and progress as individuals and as a team. We continually look to evolve and add value.

About the Controller Role

The Controller is the hands-on accounting and finance operations leader for the law firm and its related management-services entity (MSO). This position owns the integrity of the general ledger, timely monthly close, reconciliations, financial statements, cash forecasting, and daily finance processes. The Controller manages staff and outside providers as applicable while remaining able to personally execute, review, troubleshoot, and correct accounting work. The role collaborates with the Managing Partners and fractional CFO on budgeting, financial analysis, and systems improvements; primary accountability is accurate and timely operational execution.

Duties:

• Design, document, execute, and test internal accounting controls, including approvals, segregation of duties, bank and credit-card controls, and close checklists.

• Own the preparation and execution of the annual budget process, departmental input schedules, rolling forecasts, and budget-to-actual reporting, in coordination with the Managing Partners and fractional CFO.

• Maintain compliance-ready accounting records and coordinate with payroll, tax, audit, and other advisers; escalate regulatory, trust-account, and remittance issues promptly to responsible leadership.

• Perform and review monthly reconciliations of every material balance sheet account, including bank and credit-card accounts, accounts receivable, accounts payable, payroll liabilities, accrued expenses, and retirement-plan liabilities; investigate and resolve reconciling items.

• Prepare accurate monthly financial statements and partner-ready reporting, including explanations of material variances, key assumptions, unreconciled balances, and risks. Independently validate figures before distribution.

• Prepare and maintain a 13-week cash forecast and longer-range liquidity projections using reconciled starting cash, verified AR collection assumptions, AP, payroll, taxes, distributions, and other committed cash flows; reconcile projected cash changes to underlying drivers.

• Maintain separate entity-level accounting for the law firm and MSO and prepare accurate consolidated management reporting, including intercompany balances and allocations.

• Account correctly for legal-service revenue, reimbursable costs, government filing fees, pass-through client charges, and trust/IOLTA balances, including appropriate segregation and reconciliation of client funds.

• Maintain reliable AR aging and collections reporting, AP aging and payment controls, billing-to-cash reconciliations, and documented review of outstanding payments and uncleared transactions.

• Manage the monthly close calendar, assign preparer/reviewer responsibilities, complete reconciliations and adjusting entries, and deliver financial statements by agreed deadlines; flag delays before deadlines are missed.

• Guiding financial decisions by establishing, monitoring, and enforcing policies and procedures.

• Providing support to management, particularly to attorneys and managing partners.

• Creating reports that help senior leadership/attorneys understand company financials.

• Maintain documented procedures and an up-to-date register of deliverables, owners, due dates, dependencies, and unresolved issues; escalate inaccurate or incomplete information rather than presenting estimates as validated actuals.

• Own the accounting workstream of financial systems implementations, including workflow design, master-data validation, integrations, testing, reconciliation, training, issue logs, and post-go-live controls; coordinate with internal and external implementation leads.

• Own the general ledger, journal entries, accruals, account classifications, period-end adjustments, and accuracy/completeness of the accounting records for each entity and consolidated reporting.

About you:

Education

• Bachelor’s degree in Business/Accounting/Finance or a related discipline

Experience:

• At least 7 years of progressive accounting experience, including at least 3 recent years in a hands-on Controller or Accounting Manager role with direct responsibility for close, GL, reconciliations, financial statements, and staff review; CFO-only oversight experience without recent hands-on execution is insufficient.

• Advanced Excel proficiency, including multi-sheet financial models, linked schedules, lookup functions, pivot tables, formula auditing, and reconciling model outputs to source systems.

• Demonstrated ownership of accounting-process improvement and accounting-system implementation/testing; able to execute independently rather than serve only as a project sponsor.

• Demonstrated hands-on QuickBooks Online proficiency, including bank reconciliations, journal entries, account mapping, AR/AP, close, and reporting; experience with legal practice management/billing systems (LeanLaw or comparable) strongly preferred.

• Recent professional-services accounting experience required; law firm accounting strongly preferred, including time and billing, WIP, realization, revenue recognition, reimbursable versus pass-through amounts, and government filing fees. Familiarity with trust/IOLTA accounting and multi-entity/MSO structures strongly preferred.

Knowledge, Skills & Abilities:

• Understanding of applicable laws and regulations.

• Understanding of economic principles, financial markets, and banking.

• Understanding of financial data analysis and reporting.

• Demonstrated ability to perform and supervise payroll, accounts payable, accounts receivable, bank and credit-card reconciliations, account analyses, and cash forecasting-not merely general familiarity.

• Ability to meet a documented close calendar, prioritize competing deliverables, clearly disclose incomplete work or unverified assumptions, and escalate deadline or accuracy risks early.

• Proven ability to lead cross-functional accounting and systems projects with workplans, owners, milestones, testing evidence, and documented handoffs.

• Must be able to communicate financial information into sound business language so people of all levels can understand.

• Strong technical accounting judgment, attention to detail, reconciliation discipline, and ability to explain the difference between net income, cash flow, and available liquidity.

Working Conditions:

Environment:

• Remote, global position, must have quiet, confidential space to work.

• Requires use of personal computing equipment, telephone, multi-functioning printer and calculator.

• After hours and weekend work may be required on an occasional basis.

Physical Requirements:

• This role involves communicating with others in person and/or through a variety of technology-based methods.

• The position generally requires periods of both stationary work and movement.

• Tasks may involve reaching, bending, or using standard office equipment as needed.

• Work may involve viewing a computer screen or written materials for extended periods.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Status: Exempt

Department: Finance

Level: Management

Reports To: Managing Partners; collaborates with fractional CFO on financial reporting, planning and advisory priorities

Work Location: Remote (Global-India)

Work Hours: Flexible, but must be available for at least 6 hours in US CT hours between normal business hours of 8AM and 5PM CT.

Compensation: $40,000 - $50,000 US dollars commensurate with location, experience and background.

Meltzer Hellrung is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment. Meltzer Hellrung prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.