{"id":3718750,"url":"https://alion.io/job/merck-co-associate-ii-administrative-assistant","title":"Associate II, Administrative Assistant","company":{"id":3768,"name":"Merck & Co.","domain":"msd.com","url":"https://alion.io/company/msd","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":97,"open_postings":192,"ghost_share":0.031,"stale_share":0.156,"repost_share":0.177,"time_to_fill_p50_days":16,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["North Wales, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63800,"max":100400,"currency":"USD","period":"year","gross":null,"usd_annual":100400},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-11-03T00:00:00Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-11T03:56:37Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Job Description\nThe Associate II Administrative Assistant plays a pivotal role in providing comprehensive administrative support to director-level managers within Headquarters (HQ). This position requires a high degree of professionalism, discretion, and the ability to manage sensitive information. The ideal candidate will demonstrate exceptional organizational skills, adaptability to dynamic environments, and a proactive approach to problem-solving.\nKey Responsibilities The Associate II Administrative Assistant will be responsible for, but not limited to, the following:\nCalendar and Meeting Management: Efficiently manage and maintain the calendars of directors, including scheduling meetings, blocking time for work, travel, and vacations. Proactively identify and resolve scheduling conflicts.\nMeeting Logistics: Organize and coordinate logistics for both large-scale and small-scale meetings, ensuring all necessary materials and resources are prepared in advance.\nCommunication and CorrespondenceEmail Management: Oversee the Outlook inbox, including maintaining team distribution lists, managing email correspondence, and responding to meeting invites in a timely manner.\nProfessional Correspondence: Draft, edit, and distribute correspondence on behalf of executives, ensuring clarity and professionalism in all communications.\nTravel and Expense Managagement\nSchedule and manage complex domestic travel arrangements, including researching options, booking flights, accommodations, and collaborating with the travel team to ensure seamless travel experiences.\nExpense Reporting: Process expense reimbursements by inputting receipts, creating, modifying, and submitting expense reports through SAP, Concur, and Ariba systems.\nOnboarding and Team Management\nOnboarding Support: Facilitate the onboarding process for new hires, employee offboarding, including the management of hardware, fleet assignments, business cards, and other necessary resources.\nConfidentiality and Professionalism\nSensitive Information Handling: Exercise discretion and maintain confidentiality in handling sensitive information and situations, ensuring compliance with organizational policies.\nProfessional Conduct: Uphold a high standard of professionalism in all interactions with internal and external stakeholders.\nProject Management and AdaptabilityTask Prioritization: Effectively manage multiple competing tasks and priorities in a deadline-driven environment, demonstrating the ability to adapt quickly to changing situations.\nAd-Hoc Projects: Assist with various ad-hoc projects as needed, contributing to the overall efficiency and effectiveness of the administrative team.\nQualifications\nEducation: High School Diploma or equivalent; additional education or certifications in office administration or related fields is a plus.\nExperience and Skills\nExperience: Minimum of 3 years of administrative assistance or support experience in a corporate environment.\n Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with internal company systems.\nTravel Coordination: Proven experience in scheduling and coordinating complex, multi-leg domestic travel arrangements.\nExpense Management Systems: Proficient in using SAP, Concur, and Ariba for processing expense reports, purchase orders, and payment requests.\nCommunication Skills: Exceptional written and verbal communication skills, with the ability to interact effectively with executives and clients.\nConfidentiality: Strong understanding of the importance of confidentiality and professionalism in handling sensitive information.\nAnalytical Skills: Ability to develop reports, presentations, tables, graphs, and conduct light research using appropriate software tools.\n Work Environment: This position requires the ability to work independently and collaboratively within a team setting. The Associate II Administrative Assistant must demonstrate self-direction, motivation, and a proactive approach to anticipating the needs of executives and the team. \n#MSJR\nThe salary range for this role is: $63,800 - $100,400\nThis is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.\nThe successful candidate will be eligible for annual bonus and long-term incentive, if applicable.\nWe offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.\nRequired Skills:\nAdministrative Support, Data Entry, Email Management, Meeting Organization, Microsoft Office, Microsoft Outlook, Office Administration, Prioritization, Processing Expense Reports, Project Coordination, Project Management, Purchase Order Management, SAP Ariba, Travel Coordination, Vendor ManagementPreferred Skills:\nCurrent Employees apply HERE\nCurrent Contingent Workers apply HERE\nUS and Puerto Rico Residents Only:\nOur company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.\nAs an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. Asa federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:\nEEOC Know Your Rights\nEEOC GINA Supplement\nWe are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.\nLearn more about your rights, including under California, Colorado and other US State Acts\nSan Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance\nLos Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance\nSearch Firm Representatives Please Read Carefully\nMerck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.\nEmployee Status:\nRegularRelocation:\nNo relocationVISA Sponsorship:\nNoTravel Requirements:\nNo Travel RequiredFlexible Work Arrangements:\nHybridShift:\nNot IndicatedValid Driving License:\nNoHazardous Material(s):\nn/aJob Posting End Date:\n11/10/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.","description_format":"text","description_chars":8287,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Puerto Rico","iso":"PR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Veterinary Medicine","Vaccines","Biologics & Biosimilars","Oncology Therapeutics"],"lifecycle":[{"event":"open","at":"2026-11-04T01:49:58Z"}],"visa":[{"country":"US","licensed_sponsor":false,"adverts_offering_sponsorship_24m":134,"sanctioned_now":false,"evidence":"Offered visa sponsorship in 134 of its adverts here in 24 months","filings_12m":0,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-10T11:34:35+00:00","sources":["Alion: sponsorship offered in the employer's own job adverts (24 months)"],"filings_for_role_12m":0}],"liveness":{"score":80,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.893,"p_room":0.9,"age_days":7,"expected_fill_days":16,"reasons":["conf:3","velocity","win:mid","comp:brand"],"computed_at":"2026-11-10T06:52:35Z"},"pay":{"stated_usd_annual":100400,"is_top_pay":true},"html_url":"https://alion.io/job/merck-co-associate-ii-administrative-assistant","json_url":"https://alion.io/job/merck-co-associate-ii-administrative-assistant.json","meta":{"generated_at":"2026-11-11T04:36:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5273,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3768},"rest":"https://alion.io/mcp/rest/get_company?id=3768"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmerck-co-associate-ii-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmerck-co-associate-ii-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmerck-co-associate-ii-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/merck-co-associate-ii-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmerck-co-associate-ii-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3718750}},{"tool":"search_jobs","arguments":{"company":"msd.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3718750},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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