{"id":3544907,"url":"https://alion.io/job/merck-co-senior-administrative-coordinator","title":"Senior Administrative Coordinator","company":{"id":3768,"name":"Merck & Co.","domain":"msd.com","url":"https://alion.io/company/msd","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":97,"open_postings":136,"ghost_share":0.037,"stale_share":0.125,"repost_share":0.169,"time_to_fill_p50_days":16,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":71000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-30T20:25:27Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-03T00:55:12Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Description\nSenior Administrative Coordinator\nThe Senior Administrative Coordinator will support managers and their teams within Data Integration & Automation hub.\nJob responsibilities require coordination of multiple tasks to complete work assignments, which include analytical thinking, organization skills, independent judgement, creativity, and problem-solving skills.\nThis position also requires strong communication skills for effective interaction with administrative colleagues, company executives and internal/external clients/vendors both on-site and remotely to maintain overall workflow. \nPrimary responsibilities include, but are not limited to:\nConduct general secretarial/clerical duties and support overall office arrangements \nSupport managers and team with variety of regular tasks and initiatives on daily basis \nOrganize and plan variety of visitors’ agendas; receive guests, provide guidance, and coordinate inquiries \nOrganize team’s meetings, trainings, and other events; help with overall preparation and contact with involved vendors \nOrganize complex international travel arrangements and manage expense reports \nSupport finance systems management as per management request \nCommunicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients \nOrganize archiving activities as needed, including external vendor document management \nManage a correspondence of the department and coordinate an appropriate movement of documents and information \nQualifications:\nThe individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements:\nFluency in English (spoken and written, B2 level minimum) \nUniversity degree preferred \nMinimum of 1 year of administrative experience (international company would be an advantage); experience of dealing with different time zones is a plus \nProficiency in computer skills (MS Office applications) \nExperience with international travel organization would be an advantage \nAbility to handle and effectively prioritize many simultaneous assignments \nAccuracy and attention to detail in all aspects of work \nResponsive and solution-oriented attitude \nGood organizational and communication skills (both in Polish and English) with the ability to foster good relationships with staff \nFlexible and mature attitude with the ability to work unsupervised \nHigh reliability, integrity, and confidentiality in handling jobs \nWe are offering:\nIndependent work in an international team in a company with an established position on the market \nEmployment based on a permanent employment contract with a rich package of benefits \nAdditional location(s) Compensation Information:\nRequired Skills:\nConfidentiality, Database Management, Event Planning, Executive Relationship Management, Extensive Traveling, File Management, International Travel Arrangements, Inventory Management, Office Administration, Office Management, Payment Handling, Prioritization, Processing Expense Reports, Project Coordination, Purchase Order Management, Secretarial Work, Travel and Expense Management, Travel Coordination, Vendor ManagementPreferred Skills:\nCurrent Employees apply HERE\nCurrent Contingent Workers apply HERE\nSearch Firm Representatives Please Read Carefully\nMerck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.\nEmployee Status:\nRegularRelocation:\nDomesticVISA Sponsorship:\nNoTravel Requirements:\n10%Flexible Work Arrangements:\nHybridShift:\nNot IndicatedValid Driving License:\nNoHazardous Material(s):\nn/aJob Posting End Date:\n11/16/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. 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