{"id":3940634,"url":"https://alion.io/job/mercury-engineering-document-controller","title":"Document Controller","company":{"id":1933974,"name":"Mercury Engineering","domain":"mercuryeng.com","url":"https://alion.io/company/mercuryeng","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HR-Manager","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-21T09:39:41Z","employer_posted_date":"2026-08-21","last_verified_at":"2026-11-08T14:22:15Z","board_verified":true,"closed_at":null,"days_open":79,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":79},"description":"Mercury is the European leader in construction solutions.\n We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.\nWe deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.\nAt Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.\nKey Responsibilities of the Role :\nGathering information for implementing the new project.\nDocumenting the project details.\nWorking on Digital platforms such BIM 360, ACC, Forma, Procore, CX Alloy and Asite etc.\nManagement of document control software system ensuring that all parties receive adequate training and then use the system.\nIn some cases, the client could operate on a different platform than Mercury, the document controller will be fully responsible for transferring the information between the platforms.\nEnsuring the timely distribution of documents & drawings to project personnel.\nWorking in accordance with company procedures & guidelines.\nDistribution of drawing transmittals, Reviews, RFI’s and submittals to client, designers and subcontractors.\nSubmission of documents and creating transmittals\nReceiving and full quality check of all drawings and documents transmitted by the lead consultants.\nManaging the project naming convention and ensuring all the documents on the system named as per the agreed naming convention.\nImplementing and checking the naming convention on the project as per the company and project requirements. \nTracking the pending documents through weekly progress reports.\nNotifying the involved for taking appropriate action on the pending documents.\nExport files in the required format.\nManaging and tracking the time management system, reporting regularly.\nReturn of quarantined documents to the issuer for full correction and re-issue.\nMaintenance of controlled document registers and associated documentation.\nUpdate the master document register (MIDP) on daily basis.\nBIM360 (or any other platform used on the project) Administration: adding members licenses, adding new companies.\nImplement, upload and manage the O&M file on the project and transfer all the information to the client platform as per the project requirements.\nFull control of the Mercury platform and the client platform.\nAssistance with day to day activities, including administration duties, helping develop SOP’s, training, Document creation etc.\nProducing different reports for PM, Client, BI.\nData entry on SAP, Running SAP reports and queries.\nMaintain up to date Org Charts.\nTaking meeting minutes where required for PM.\nLiaising with Scheduler, Safety Manager, Client, project team ..etc.\nDeveloping and maintaining filing systems.\nGeneral Administration including typing, printing.\nCover for the Time Administration of the Project when required.\nAll other duties associated with this role.\nEssential Criteria for the Role:\nSpanish language proficiency\nStrong Administration experience\nMin 3 years relevant experience\nFluent in English language\nPC literate with competency in Microsoft Word, Excel, Outlook\nAbility to liaise and manage all site paperwork\nExcellent telephone manner\nAttention to detail\nAbility to multitask and work under pressure\nStrong interpersonal and Organisational skills\nPride in the quality and presentation of work\nExcellent communication skills\nDesirable Criteria:\nExperience in the construction or engineering industry advantage but not essential\nExperience using document management system BIM360 / ACC\nSAP experience advantage but not essential as full training will be given\nMercury is an equal opportunities employer.\nControlador de documentos, Zaragoza\nMercury es el líder europeo en soluciones para la construcción.\n Diseñamos y gestionamos proyectos complejos de ingeniería y construcción para las corporaciones líderes a nivel mundial. Nuestras soluciones ayudan a ofrecer tecnologías y avances transformadores que conectan a personas, comunidades y empresas, dándoles el poder de lograr cosas increíbles. Nuestra gente tiene el coraje de ser innovadora. Su determinación y su gran capacidad de concentración nos permiten cumplir con certeza, una y otra vez.\nHacemos realidad las visiones de nuestros clientes mediante soluciones de construcción de vanguardia en múltiples sectores, incluidos centros de datos empresariales, tecnología avanzada y ciencias de la vida, centros de datos a hiperescala y protección contra incendios.\nEn Mercury, es nuestro deber alentar y apoyar a nuestra gente para que hagan realidad su visión de sí mismos. Los situamos en el centro de nuestra actividad, ofreciéndoles oportunidades estimulantes para desarrollarse dentro de un gran equipo, en un entorno de apoyo que les permite alcanzar su máximo potencial.\nResponsabilidades clave del puesto:\nRecopilación de información para la implementación del nuevo proyecto.\nDocumentar los detalles del proyecto.\nTrabajo con plataformas digitales como BIM 360, ACC, Forma, Procore, CX Alloy y Asite, etc.\nGestionar el sistema de software de control de documentos, asegurando que todas las partes reciban la formación adecuada y utilicen el sistema correctamente.\nEn algunos casos, el cliente podría operar en una plataforma diferente a Mercury; el responsable del control documental será el único responsable de transferir la información entre las plataformas.\nGarantizar la distribución puntual de documentos y planos al personal del proyecto.\nTrabajar de acuerdo con los procedimientos y directrices de la empresa.\nDistribución de planos, revisiones, solicitudes de información y entregables al cliente, diseñadores y subcontratistas.\nPresentación de documentos y creación de actas de transmisión.\nRecepción y comprobar de calidad exhaustivo de todos los planos y documentos transmitidos por los consultores principales.\nGestionar la convención de nomenclatura del proyecto y garantizar que todos los documentos del sistema estén nombrados de acuerdo con la convención de nomenclatura acordada.\nImplementar y verificar la convención de nomenclatura del proyecto según los requisitos de la empresa y del proyecto. \nRealizar el seguimiento de los documentos pendientes mediante informes de progreso semanales.\nNotificar a los implicados para que tomen las medidas oportunas respecto a los documentos pendientes.\nExportar archivos en el formato requerido.\nGestionar y realizar el seguimiento del sistema de gestión del tiempo, elaborando informes periódicamente.\nDevolución de los documentos en cuarentena al emisor para su corrección completa y reemisión.\nMantenimiento de registros de documentos controlados y documentación asociada.\nActualizar diariamente el registro maestro de documentos (MIDP).\nAdministración de BIM360 (o cualquier otra plataforma utilizada en el proyecto): agregar licencias de miembros, agregar nuevas empresas.\nImplementar, cargar y gestionar el archivo de operación y mantenimiento del proyecto y transferir toda la información a la plataforma del cliente según los requisitos del proyecto.\nControl total de la plataforma Mercury y de la plataforma del cliente.\nAsistencia en las actividades diarias, incluyendo tareas administrativas, ayuda en el desarrollo de procedimientos operativos estándar (POE), capacitación, creación de documentos, etc.\nElaboración de diferentes informes para el gerente de proyecto, el cliente y el departamento de inteligencia empresarial.\nIntroducción de datos en SAP, ejecución de informes y consultas en SAP.\nMantener los organigramas actualizados.\nTomar actas de las reuniones cuando sea necesario para el gerente de proyecto.\nCoordinación con el planificador, el responsable de seguridad, el cliente, el equipo del proyecto, etc.\nDesarrollo y mantenimiento de sistemas de archivo.\nAdministración general, incluyendo mecanografía e impresión.\nSustituir al responsable de la gestión del tiempo del proyecto cuando sea necesario.\nTodas las demás funciones asociadas a este puesto.\nCriterios esenciales para el puesto:\nSólida experiencia administrativa\nMínimo 3 años de experiencia relevante.\nDominio del idioma inglés\nConocimientos informáticos avanzados, con dominio de Microsoft Word, Excel y Outlook.\nCapacidad para coordinar y gestionar toda la documentación de la obra.\nExcelente trato telefónico\nAtención al detalle\nCapacidad para realizar múltiples tareas y trabajar bajo presión.\nFuertes habilidades interpersonales y organizativas\nOrgullo por la calidad y la presentación del trabajo.\nExcelentes habilidades de comunicación\nCriterios deseables:\nSe valorará la experiencia en el sector de la construcción o la ingeniería, pero no es imprescindible.\nExperiencia en el uso del sistema de gestión documental BIM360 / ACC\nSe valorará la experiencia con SAP, pero no es imprescindible, ya que se impartirá formación completa.\nEs ventajoso conocer el idioma del país.\n Mercury es un empleador que igualdad oportunidades.","description_format":"text","description_chars":9490,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Internet Service 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