{"id":3940724,"url":"https://alion.io/job/mercury-engineering-office-manager","title":"Office Manager","company":{"id":1933974,"name":"Mercury Engineering","domain":"mercuryeng.com","url":"https://alion.io/company/mercuryeng","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HR-Manager","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-17T15:08:52Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-11-08T18:18:23Z","board_verified":true,"closed_at":null,"days_open":52,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":52},"description":"Mercury is the European leader in construction solutions.\nWe build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again. \nWe deliver our clients’ visions through leading edge construction solutions across multiple sectors, including: Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.\nAt Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.\nKey Responsibilities of the Role:\nResponsible for managing staff needs in terms of travel and accommodation.\nAttends meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties. \nEnsures that all employees have an appropriate environment to undertake their duties. \nCo-ordinate, manage and order all office supplies. \nManages holiday rotas for all senior staff on site.\nManage the smooth running of the Administration, Payroll and Time Management team that will report directly. \nAssists the business unit management on sensitive/commercial tasks within the business. \nOrganizes and maintains data in spreadsheets; generate reports; organizes paperwork and other related administrative duties as required. \nTo manage all office systems, procedures and facilities to ensure the efficient and smooth running of the office \nTo continually seek out best practice and more efficient ways of working to enhance office and general business efficiency. \nWork with IT to ensure all IT supplies and hardware for the project are ordered on time. \nCommunicate to IT if replacements required. \nManage all office related service agreements. \nTo provide professional secretarial service to senior leadership team particularly in client correspondence and proposals, presentation preparation. \nAll other duties associated with this role. \nWork in conjunction with HR to maintain office policies as necessary.\nEssential Criteria for the Role:\nProven experience as an administrative assistant supporting senior management in a busy office environment for 5+ years.\nQualification in Business, Level 5 or higher\nExperience working in a busy construction environment.\nExcellent working knowledge of the Microsoft Office suite - Outlook, Excel, Word, PowerPoint, OneNote, SharePoint\nExcellent working knowledge of SAP\nExperience in processing high volume employee time management system\nThe ability to work with confidential information in a professional & trustworthy manner.\nExcellent organizational, multi-tasking skills and dedicated to completing projects in a timely manner.\nThe confidence to respond to all enquiries effectively and professionally to the Senior Leadership team.\nThe ability to work on your own initiative and be an integral part of a busy team.\nAbility to effectively manage time, prioritize tasks and work within deadlines with little supervision.\nAbility to take initiative and exercise good judgment and be part of change management.\nAbility to work in a fast-paced environment.\nMercury is an equal opportunities employer .","description_format":"text","description_chars":3576,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Internet Service Providers","Construction"],"lifecycle":[{"event":"open","at":"2026-11-08T14:22:15Z"}],"visa":[],"liveness":{"score":31,"band":"fade","label":"Fading","p_open":1,"p_active":0.695,"p_room":0.44,"age_days":52,"expected_fill_days":36,"reasons":["conf:2","win:tail","crowd:brand"],"computed_at":"2026-11-08T20:40:03Z"},"pay":null,"html_url":"https://alion.io/job/mercury-engineering-office-manager","json_url":"https://alion.io/job/mercury-engineering-office-manager.json","meta":{"generated_at":"2026-11-08T20:40:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":43185,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1933974},"rest":"https://alion.io/mcp/rest/get_company?id=1933974"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmercury-engineering-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmercury-engineering-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmercury-engineering-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mercury-engineering-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmercury-engineering-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3940724}},{"tool":"search_jobs","arguments":{"company":"mercuryeng.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3940724},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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