{"id":3133608,"url":"https://alion.io/job/mercy-corps-operation-coordinator-temporary","title":"OPERATION COORDINATOR – Temporary","company":{"id":62682,"name":"Mercy Corps","domain":"mercycorps.org","url":"https://alion.io/company/mercy-corps","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"C","score":56,"open_postings":54,"ghost_share":0.815,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":110000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-01-15T06:12:52Z","employer_posted_date":"2026-01-15","last_verified_at":"2026-10-24T19:43:39Z","board_verified":true,"closed_at":null,"days_open":282,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":281},"description":"Position Description\nAbout Mercy Corps\nMercy Corps is a leading global organization powered by the belief that a better world is possible. \nIn disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions \ninto action - helping people triumph over adversity and build stronger communities from within. \nNow, and for the future.\nMercy Corps has been operating in Ethiopia since 2004, working in rural, peri-urban and urban areas in five regional states - Somali, Oromia, Afar, Southern Nations Nationalities and Peoples, Amhara - and the capital city of Addis Ababa. We engage in both development and humanitarian work, and seek to integrate approaches, programs and geographies as much as possible. Our partners include government, academic institutions, development and private sector actors, civil societies and communities.\nLocation: Negele Field Office\nPosition Status: Three months\nSalary Level: (Refer to Country Salary Guidelines)\nCurrent Team Member:\nSafeguarding Risk Level:High\nProgram / Department Summary\nThe Operations department are committed to provide reliable, timely and compliant support to program activities in order to enable those programs to work efficiently. The department will ensure that all Mercy Corps offices have adequate admin, logistics support to deliver efficient services in compliance with established Mercy Corps and donors’ policies and with host country laws.\nGeneral Position Summary\nThe operations Coordinator will work within the Operations department in NEGELLE and plays a key role in the Procurement, Administration and Logistics Management Operations department. He/she ensures compliance with Mercy corps, donor and host country Operations policies and procedures; and produce reliable, accurate and timely report for all stakeholders involved in.\nThe post holder should be forward looking, self-driven, operating under minimum supervision, and critical thinker. Furthermore, considering the various expected systemic changes in the future, the post holder should be forward-looking, change oriented and able to develop/train the team capacity in the changing environment.\nThis job requires travel to the project sites directly managed by Mercy Corps as well as by sub grantees. The main objectives of the travel is compliance monitoring (internal audit nature) of donor rules as well as MC’s internal policies and procedures. Where necessary the objective of the visit could also be capacity assessment or capacity building.\nEssential Job Responsibilities\n Procurement and Logistics Management (80% of Time)\nAdministration (10% of Time)\n Emergency projects support and field travel (10% of time)\nSpecific responsibilities include, but are not limited to the following:\nProcurement:\nProcure goods and services in accordance with Mercy Corps policies and donor regulations and within the minimum timeframes (lead-time) in a transparent, accountable, and cost-effective manner and facilitate the timely and efficient supply of goods and services.\nAssists staff as needed on creating clear and understandable purchase requests and other procurement documentation.\nTrack purchase request and ensure timely purchases including maintaining current and orderly files of all procurement activities.\nDistribute request for quotations/invitation to tender and bid documents for suppliers and\nObtain Performa invoices as per the specifications on the PR.\nPrepare Purchase requests, Invitation to tenders, Quotation Analysis, Negotiation memo, Purchase Order, Payment Requests, Service contracts, Purchase Agreements, Consultancy Agreement Preferred Supplier Agreement as required.\nProactively coordinate the tendering process for both goods and services, ensuring that the process follows best practice and Mercy corps tender policies.\nCoordinate the procurement of the overseas purchased goods/services and assist and facilitate any import/export activities.\nMaintain proper procurement files guarantee the confidentiality of all specifications and price quotations made by the supplier.\nSupport in the bids Evaluations/ analysis for all purchases(goods/services);\nRemain informed about sources of supply, methods, services and materials and interact with Vendors during collection of quotations and represent mercy corps in a professional manner.\nAlways accord prompt and courteous reception and fair and equal treatment to all vendors/suppliers and their representatives.\nProvide equal opportunity to vendors/suppliers to make price and specification quotations.\nFollow up payments made on time for suppliers.\nEnsures timely and safe delivery of items/ goods to the warehouse with proper documentation and coordinate with the storage and transfer of items to field sites .\nExplain as clearly and fully as possible to vendors/suppliers the reason(s) for the rejection of their bids/proposals.\nIdentify potential, credible and competent vendors for MC and maintain contact with suppliers and conduct price comparisons in order to get the best price and quality material.\nKeep records of supplier database and maintain files of current market prices for commonly bought items.\nCarry out price surveys and maintain price lists for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices.\nEnsuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order.\nTracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments.\nAssist in communicating changes in the supply chain policies to both Internal and external body and responding to audit queries on time.\nLiaise with the MC legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreement (SLAs) and service contracts.\nCoordinate vendor performance management review using the approved MC tools and participate in decision making based on the evaluation.\nFlexibility in supporting any other units in case the officer assigned is away on leave, official duty, overwhelmed by sudden increase in order requests or during normal duty rotation.\nEnsure that all procurements recorded and tracked; and procurement and logistics files are clearly managed.\nEnsure all field teams are adequately capturing pipeline information, and that program staff are well-informed about incoming goods and material; and provide weekly procurement status reports to the units he/she supports.\nEnsure that eligibility and compliance checking (RPS) cleared before contract is signed and payment is effected to suppliers.\nEnsure that the procurement activities are efficient, legal, ethical and in line with Mercy Corps procurement policies and procedures and donor procurement rules and regulations.\n Beyond the fairness of the price, ensure the quality of items procured meets the expected standard and the required specifications.\nCoordinate/Consolidate the monthly/quarterly procurement plan, make sure procurement done according to the plan, and document the hard copy.\nEnsure that the commitment-tracking sheet for the Area Office is completed appropriately and coordinate the information with the Area Finance Officer before submitting it to the Regional Finance Coordinator.\nAdvise training and support staff in field office to deliver efficient procurement processes and facilitate the timely and efficient supply of goods and services, provide guidance for proper procedures and documentation.\nFleet Management:\nOversee Mercy Corps and donor Fleet management policies and procedures followed.\nEnsure accurate vehicles log report is produced and submitted to the head office\nEnsure the mechanisms by which drivers are accountable for vehicles they drive; and authorized vehicle movement.\nOversee that monthly vehicle utilization/performance report produced and submitted to the Country Transport Manager.\nFollow up that vehicle accident report with the required details are submitted timely to the insurance company and the head office; follow up all insurance related matters when accident happens.\nProvide support to the program technical team in coordinating fleet management and discuss the needs and the plan in the weekly mini operational meeting.\nEnsure efficient and effective weekly vehicle planning and utilization and integrate with program and operation staff.\nWork with the country Transport officer to monitor field vehicle insurance, accident reports, fuel use reporting, appropriate vehicle use, drivers training and basic vehicle maintenance and checks, and maintenance of vehicle log files; and vehicles maintained in good standard.\nTrain staff on vehicles expense reporting and using vehicles expense tracking.\nEnsure that all the field office vehicles are equipped with updated safety equipment, materials and kits and conduct regular spot checks.\nWarehouse and Asset management:\nOversee that Mercy corps warehouse and Asset management policies followed.\nEnsure that Bin Card/Stock Card is regularly updated and the physical count of the items matches the records and report produced as required.\nEnsure the fixed asset registration followed Mercy corps and donor policies and provide quarterly updates to the head office.\nEnsure that beneficiary distribution lists and donation/handover documentation are properly completed, reconciled, filed with supported documents are maintained for audit purposes and provide training and advice as required.\nSupport annual physical inventory and related reconciliation process and prepare reports.\nEnsure inventory control systems and asset management procedures are in place in all field warehouses and stores under his/her supervision and provide training as needed.\nAdvise programs and operations on efficient utilization of materials in the store and propose possible measures on old grant items in the store.\nControl Asset and property movements within and from the field office\nAdministration:\nEnsure the safety standard of staff, the premises we are working in and the guesthouses where visitors stay; and provide support on all logistical arrangements for visitors; and ensure the safety of staff during travel to the project sites.\nEnsure that copies of all agreements/ Commitments documented in the office file.\nEnsure we are keeping all copies of lease agreements for office, guesthouse and warehouse in a proper file and that all lease agreements and service contracts are kept to adequate standard.\nParticipate on the process of renting new offices and provide guidance and advice; and ensure that the process is fair and as per MC and donor policies and procedures.\nProvide monthly logistics performance report as per the guidance from the PALM manager and discuss any material issues in the monthly operations/admin/finance meeting\nEnsure that all supplies purchased to run project operation as well as the office managed well.\nEnsure staff under his/her supervision sets performance objective and conduct performance evaluation as per MC policy.\nFollow the on-time submissions of time sheets of staff under his/her supervision.\nRepresent Mercy Corps to its constituent groups (donors, partners, government and the public) by demonstrating a personal commitment to the mission and values of Mercy Corps.\nEnsure staff under his/her supervision attended the Mercy Corps online code of conduct and security management training; and that they are aware of the Mercy Corps online resources.\nEnsures that supervised staff are adequately trained, identifies additional training needs to achieve high working standards.\nPrepares contingency plans and logistics preparedness reviews.\nSupervise and coordinates logistics operations at satellite offices.\nEmergency Team Support:\nSupport planning and implementation of emergency related PALM activities, including, but not limited to, commodities move...","description_format":"text","description_chars":18652,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-23T04:49:04Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.192,"p_room":0.28,"age_days":281,"expected_fill_days":12,"reasons":["conf:2","stale_co","ghost","win:tail","crowd:"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/mercy-corps-operation-coordinator-temporary","json_url":"https://alion.io/job/mercy-corps-operation-coordinator-temporary.json","meta":{"generated_at":"2026-10-24T20:46:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30336,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":62682},"rest":"https://alion.io/mcp/rest/get_company?id=62682"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmercy-corps-operation-coordinator-temporary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmercy-corps-operation-coordinator-temporary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmercy-corps-operation-coordinator-temporary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mercy-corps-operation-coordinator-temporary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmercy-corps-operation-coordinator-temporary"}]}