{"id":3649091,"url":"https://alion.io/job/meridian-bioscience-quality-site-administrative-coordinator","title":"Quality & Site Administrative Coordinator","company":{"id":2303760,"name":"Meridian Bioscience","domain":"meridianbioscience.com","url":"https://alion.io/company/meridianbioscience","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Billerica, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":37,"currency":"USD","period":"hour","gross":null,"usd_annual":74000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"CAPA","optional":false},{"name":"ISO 13485","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-02T23:41:15Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-04T13:56:20Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Meridian\nMeridian Bioscience is a fully integrated life science company that develops manufactures, markets and distributes a broad range of innovative diagnostic products. We are dedicated to developing and delivering better solutions that give answers with speed, accuracy and simplicity that are redefining the possibilities of life from discovery to diagnosis. We are looking for talented and passionate individuals that help drive our vision. Our innovative culture will allow interested candidates to discover and create, through collaboration, cutting edge solutions to tough problems\nJob Summary\nThe Quality & Site Administrative Coordinator provides administrative, coordination, and Quality Systems support to the Magellan Diagnostics / Billerica site. This role supports day-to-day Quality and regulatory activities, including document control, record organization, data entry, recall and field-action administration, audit and inspection readiness, and coordination of Quality-related information and requests. The position also provides general site administrative and coordination support and serves as a liaison with Meridian corporate functions and other sites. The role requires strong organization, attention to detail, follow-through and the ability to manage multiple priorities in a regulated environment.\nKey Duties\nTasks/Duties/Responsibilities:\nQuality Systems & Document Control\nProvide administrative support for the site’s Quality Management System and related Quality processes.\nMaintain, organize, route, and retrieve controlled Quality and regulatory records in accordance with applicable procedures.\nAssist with document-control activities, including record organization, tracking, routing, filing, and retrieval.\nMaintain Quality and regulatory trackers, logs, and other records requiring accurate and timely data entry.\nSupport organization and maintenance of records in applicable electronic systems, including eQMS/document-management systems.\nAssist Quality personnel with routine administrative follow-up and coordination associated with CAPAs, deviations, complaints, audits, training, and other Quality activities.\nRecall & Regulatory Support\nProvide administrative support for product recalls, field actions, and related regulatory activities.\nReceive, log, track, and organize certified mail and other regulatory correspondence.\nAssist with response tracking, address research, reconciliation, and maintenance of supporting records.\nMaintain accurate logs and status information for regulatory and field-action activities.\nCoordinate document collection and administrative follow-up across internal stakeholders as directed by Quality or Regulatory leadership.\nAudit & Inspection Readiness\nSupport FDA, ISO and other internal or external audits and inspections through document retrieval, organization, request tracking, and administrative coordination.\nAssist with maintaining audit/inspection request logs and coordinating responses with subject-matter experts.\nSupport audit and inspection “back room” activities, including locating and organizing requested records, coordinating document routing, and tracking outstanding requests.\nHelp maintain site records and documentation in an organized, readily retrievable, and inspection-ready condition.\nSite Administration & Coordination\nProvide day-to-day administrative and coordination support for site leadership, Quality, Operations, and other site functions as appropriate.\nCoordinate meetings, calendars, agendas, invitations, and related logistics for site and cross-functional activities.\nCoordinate with Meridian administrative personnel and corporate functions at other locations to support site communication, meeting participation, scheduling, and resolution of routine administrative needs.\nAssist with routine coordination with corporate functions, including IT, Facilities, HR, and other shared services.\nHelp track and coordinate routine site administrative needs and follow-up items.\nSupport visitors, meetings, and other site activities as needed.\nEHS / Cross-Functional Support\nProvide administrative and document-control support for applicable Environmental, Health and Safety activities.\nAssist with organization, routing, and maintenance of EHS-related records and documentation.\nCoordinate with Quality, EHS, Facilities, and other functions on documentation and site-support activities.\nProcess Improvement & Other Support\nIdentify opportunities to improve administrative workflows, record organization, tracking, and coordination.\nAssist with implementation of new administrative or Quality-system processes.\nSupport special projects and other duties as assigned.\n\nQualifications\nHigh school diploma or equivalent required.\nAssociate degree, technical certification or relevant college coursework preferred.\nTwo to four years of administrative, coordination, document-control, Quality Systems, or related experience preferred.\nExperience working in a medical device, diagnostics, pharmaceutical, laboratory, manufacturing, or other regulated environment strongly preferred.\nStrong organizational and time-management skills.\nExceptional attention to detail and accuracy.\nStrong written and verbal communication skills.\nAbility to manage multiple priorities and follow through on time-sensitive requests.\nProficiency with Microsoft Office, particularly Excel, Word, and Outlook.\nExperience with electronic document-management or QMS systems preferred, including QT9, MasterControl, or similar systems.\nAbility to maintain accurate records, trackers, and databases.\nAbility to handle confidential and sensitive information appropriately.\nAbility to work effectively across departments and with both site and corporate personnel.\nAbility to support audits and inspections in a fast-paced, highly regulated environment.\nStrong problem-solving and follow-up skills.\nAbility to work independently while recognizing when escalation or additional support is needed.\nPreferred Additional Experience\nExperience with FDA, ISO 13485, or other regulated-site audit/inspection support.\nExperience with document control or QMS administration\nExperience supporting recalls, field actions, complaints, or other regulatory activities.\nExperience with EHS documentation or administrative support.\nExperience working with eQMS, ERP, or other controlled business systems.\nTravel: Up to 10% \nCompensation Range: $29.00-$37.00/hour","description_format":"text","description_chars":6427,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Manufacturing","Diagnostic Tests & IVD"],"lifecycle":[{"event":"open","at":"2026-11-02T23:41:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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