{"id":1879932,"url":"https://alion.io/job/mesa-associates-inc-project-scheduling-coordinator","title":"Project Scheduling Coordinator","company":{"id":2305500,"name":"Mesa Associates","domain":"mesainc.com","url":"https://alion.io/company/mesainc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":84000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Project","optional":false}],"status":"live","first_seen_at":"2026-09-22T19:23:26Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-16T05:12:32Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"Project Management Org / Corporate Services\nThis position is not eligible for recruiting or sourcing by outside parties.\nDisclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.\nWe’ve got the power to energize your career and spark YOUR Work/Life Balance through professional development and exceptional benefits. Don’t delay-plug in today for an inclusive, meaningful career in power, distribution, transmission, engineering, design, technology, or innovation at Mesa Associates, Inc.\nRole Summary\nMesa Associates, Inc. is seeking a Project Scheduling Coordinator to support utility clients in the Midwest region, with potential to expand to other geographic areas as the Corporate Services Project Management Organization (CSPMO) broadens this service offering. This position reports directly to the Director of the Corporate Services Project Management Organization and works closely with project managers, engineers, and client stakeholders to support the successful delivery of power delivery and substation design projects. The Project Scheduler plays a key role in developing, maintaining, and communicating project schedules to ensure accuracy, transparency, and alignment between Mesa’s clients and their stakeholders.\nThis role will require frequent client site visits especially during project forming phases to establish communication rhythm, confirm timelines, and strengthen collaboration.\nThe Scheduling Coordinator is responsible for performing regular schedule updates and providing weekly lookahead reports to the client summarizing project progress, upcoming activities, and schedule performance.\nDesired Project Scheduling Coordinator Functions\nDevelop, maintain, and monitor project schedules in Microsoft Project and/or Primavera P6 in accordance with client requirements and internal Mesa standards.\nConduct client site visits especially during project forming phases to align expectations, review schedule progress, and gather updates.\nUpdate project schedules regularly, ensuring alignment between engineering deliverables, client milestones, and program objectives.\nGenerate and present weekly “lookahead” reports summarizing progress, upcoming tasks, and schedule performance.\nCoordinate with stakeholders to assess schedule impacts and resource needs.\nTrack new projects and ongoing changes, ensuring updates are communicated timely to clients and other stakeholders.\nFacilitate internal and external meetings, as needed, to review project status, discuss risks, and implement schedule adjustments as needed.\nSupport project managers in controlling schedule performance, analyzing variances, and identifying potential bottlenecks.\nPrepare and distribute key performance indicators (KPIs), earned value insights, and trend analyses to leadership and clients.\nMaintain documentation for baseline schedules, revisions, and change approvals.\nPromote consistency in scheduling practices and contribute to process improvement initiatives within the CSPMO.\nDemonstrate professionalism, ownership, and adaptability while managing multiple projects at varying stages of design and execution.\nKnowledge, Skills, and Abilities\nCompetent in both Microsoft Project and Primavera P6. Prefer proficient to advanced skills in both software’s. Mesa is willing to provide additional training to reach skill level required for career progression.\nFamiliarity with power utility generation, substation, communication and line design projects and related engineering lifecycles is preferred.\nUnderstanding of project controls, sequencing, and critical path method (CPM).\nExcellent communication and interpersonal skills for collaboration with engineers, project managers, and clients.\nStrong analytical and organizational skills to manage multiple priorities efficiently.\nAdvanced proficiency in Microsoft Excel for data analysis and reporting.\nAbility to interpret and apply written schedule criteria from utility clients.\nWillingness to travel for client site visits and meetings (weekly during kickoff, then periodically thereafter).\nEducation\nRequired:\nAssociate's degree in engineering, Construction Management, Business, or a related field from an accredited curriculum.\n4+ years of relevant project scheduling or coordination experience within engineering, design, or utility infrastructure projects. Compensation will be commensurate with years of experience.\nDemonstrated ability to maintain complex project schedules and provide analytical reporting to both technical and non-technical stakeholders.\nLocation Requirements\nLive within reasonable daily commuting distance of Northwest Indiana (Chicagoland suburbs)\nWilling to travel locally (day trips) up to 30% at least during client relationship building phases\nRemote & hybrid candidates will be reviewed as long as they reside within the Northwest Indiana region due to project location\nNotice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.","description_format":"text","description_chars":5468,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Science & Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-04T23:34:35Z"}],"visa":[],"liveness":{"score":39,"band":"fade","label":"Fading","p_open":1,"p_active":0.717,"p_room":0.55,"age_days":23,"expected_fill_days":21,"reasons":["conf:0","velocity","win:tail"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/mesa-associates-inc-project-scheduling-coordinator","json_url":"https://alion.io/job/mesa-associates-inc-project-scheduling-coordinator.json","meta":{"generated_at":"2026-10-16T10:12:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":176,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2305500},"rest":"https://alion.io/mcp/rest/get_company?id=2305500"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmesa-associates-inc-project-scheduling-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmesa-associates-inc-project-scheduling-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmesa-associates-inc-project-scheduling-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mesa-associates-inc-project-scheduling-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmesa-associates-inc-project-scheduling-coordinator"}]}