{"id":1276736,"url":"https://alion.io/job/metalenz-office-administrator","title":"Office Administrator","company":{"id":683881,"name":"Metalenz","domain":"metalenz.com","url":"https://alion.io/company/metalenz","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-09-25T23:09:30Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-09-27T00:53:37Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The Position\nMetalenz is seeking an Office Administrator to be a central anchor in the day-to-day operations of the company. This position will perform various administrative and office support activities for senior management and staff. The successful candidate will need a wide range of experience, must be able to multitask in a fast-paced environment and have a passion for people. This is an opportunity to join a dedicated team, focused on changing the way people interact with the world and to play an active and meaningful role in its growth.\nWhat you’ll do\nOversee day-to-day operations in the office; serving as the primary contact for internal and external partners. You will greet visitors, answer incoming calls, and manage the general company inbox for email correspondence.\n\nManage office supplies and coordinate logistics for in-house meetings.\n\nAssist with mailing and shipments companywide (requires knowledge of FedEx and UPS portals).\n\nMaintain, file, and track various general and legal documents (NDAs, vendor agreements, evaluation agreements, etc).\n\nAssist with the executive calendar and provide travel management support for the CEO and Senior Leadership team as requested.\n\nSchedule meetings, both in-person and via Zoom, and assist with meeting preparation as requested.\n\nAssist Human Resources with coordination for employee recruitment, interview scheduling, onboarding coordination and orientation needs as requested by hiring manager(s) and IT.\n\nWork closely with Finance on expense reports and vendor relationships.\n\nBe the main point of contact with building management regarding facilities maintenance.\n\nMaintain communication with vendors, customers and building management, to ensure company needs are prioritized and recognized.\n\nExecute and spearhead company events and outings including coordination with HR and Marketing when appropriate.\n\nBrainstorm, lead, and execute company events and outings.\n\nAssist with other administrative duties as needed.\n\nWhat you’ll need\n5 years+ of prior office/administrative experience required.\n\nProficiency in computer and software skills (Microsoft Office 365 Suite, DocuSign, Smartsheet and Slack).\n\nExceptional verbal and written communication skills.\n\nStrong organizational skills, ability to multi-task and problem-solve.\n\nPositive, supportive attitude with a willingness to adapt and encourage others.\n\nSupport the team and be a helpful resource to all.\n\nFlexible and able to think quickly in a fast-paced environment.\n\nTrustworthy and reliable - sensitivity to confidential matters will be required.\n\nDesire and willingness to learn and grow in knowledge and position.\n\nMust be eligible to work in the US without sponsorship or restriction.\n\nThe Company\nMetalenz is a growing, venture-backed start-up that is the first to commercialize meta-optics and enable the next generation of 3D sensing in consumer electronics, automotive and industrial robotics markets. Built on research from Harvard University, Metalenz has 20+ patents on innovations that simplify and improve optical devices. Unlike traditional optics, the company’s metasurface technology provides complex, multifunctional optical performance in a single semiconductor layer, relocating large-scale production of optics to semiconductor foundries, that print lenses like computer chips.\nMetalenz recently closed a $30M Series B financing led by Neotribe Ventures, and returning investors including 3M Ventures, Applied Ventures LLC, Intel Capital, M Ventures, TDK Ventures, and Foothill Ventures. Now in the market, Metalenz metasurface optics will be in millions of consumer devices this year. Based in downtown Boston near TD Garden, Metalenz is conveniently located across the street from North Station.\nWhat we offer\nMetalenz is a rapidly growing start-up that offers best-in-class benefits.\nCompetitive salary, 401k with company contribution, pre-IPO stock options.\n\nBased in downtown Boston near TD Garden, Metalenz is conveniently located across the street from North Station.\n\nCompetitive benefits package including company-paid health, dental, vision, life, LTD/ADD.\n\nCompany contribution to Health Savings Account (HSA).\n\nEmployee Assistance Program.\n\nCollaborative office space, flexible work schedule with hybrid and/or work-from-home arrangements for qualified positions.\n\nComplimentary snacks and drinks, and occasionally lunch on-site.\n\nFree gym and bike parking on-site.\n\nFun, supportive, highly collaborative environment in which each team member has the opportunity to make an impact.\n\nThe base salary range for this position is $50,000 - $85,000 plus equity and comprehensive benefits. Our salary ranges are determined by role and experience level. The range reflects the minimum and maximum target for new hire salaries for the position in the noted geographic area. Within the range, individual pay is determined by additional factors, including job-related skills, experience, and relevant education or training.\nMetalenz is committed to a diverse and inclusive workplace. Metalenz is an equal opportunity employer and does not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let your recruiter know.","description_format":"text","description_chars":5681,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Company events","Equity","Flexible schedule","Stock options"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Consumer Electronics","Manufacturing","Semiconductor Manufacturing"],"lifecycle":[{"event":"open","at":"2026-09-26T01:58:59Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":42,"reasons":["conf:3","win:early"],"computed_at":"2026-09-26T05:45:00Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":false},"html_url":"https://alion.io/job/metalenz-office-administrator","json_url":"https://alion.io/job/metalenz-office-administrator.json","meta":{"generated_at":"2026-09-27T01:01:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":929,"day_limit":5000,"remaining_today":4071,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}