Office Manager

Role Overview:

The Office Manager while supporting daily office operations, coordinating company events, assisting with team member committee activities and some administrative support to 1-2 on-site executives. This role requires strong organization, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Location:

Exton, PA with plans to move to King of Prussia around Q1 of next year.

Role is primarily on-site with some flexibility to work 4 days in office and 1 day remote after they are fully trained.

Key Responsibilities:

Office Management

• Support day-to-day office operations to ensure a smooth, efficient, and welcoming environment.
• Manage office supplies, equipment needs, vendor communication, and contracts.
• Coordinate facilities needs, maintenance requests, workspace planning, and security processes.
• Develop and maintain office procedures and administrative workflows.
• Support new team member onboarding, including space setup, materials, and orientation coordination.

Event Planning & Management

• Plan, coordinate, and execute corporate events, including company meetings, trainings, team events, and off-site activities.
• Coordinate and organize client and executive site visits.
• Coordinate event logistics such as venue selection, catering, travel coordination, technology needs, and materials preparation.
• Manage vendor relationships to ensure high-quality, cost-effective outcomes.
• Create event agendas, run-of-show documents, communications, and post-event evaluations.
• Support leadership in coordinating events that reflect company priorities and create a positive team and client experience.

Committee Management

• General oversight of team member committees.
• Assist with coordinating committee calendars, agendas and events.
• Track action items, deliverables, and timelines; follow up with stakeholders to ensure completion.
• Support preparation of reports, presentations, and documentation required for committee activities.

Executive Support

• Provide administrative support to assigned executives, including scheduling, calendar management, travel arrangements, and meeting coordination.
• Prepare, format correspondence, presentations and reports as requested.
• Monitor deadlines, priorities, and follow-up items to ensure timely and accurate execution.
• Support communication and coordination between the executive and internal and external stakeholders.
• Manage expense reports, reimbursements, and budget tracking for executive activities.
• Maintain confidentiality when handling sensitive or business-critical information.

Qualifications

• 3+ years of experience in an Executive Assistant, Office Manager, Administrative Manager, or similar role.
• Proven ability to support senior leaders in a fast-paced business environment.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and strong problem-solving capabilities.
• Demonstrated ability to manage confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Experience coordinating meetings, events, travel arrangements, and office operations.
• Ability to work independently while collaborating effectively across teams.

Preferred Qualifications

• Experience supporting executives within a growing or mid-sized corporate environment.
• Event planning and vendor management experience.
• Experience with budget tracking, expense reporting, and administrative process improvement.

What You'll Bring

• A proactive, service-oriented mindset.
• Exceptional organisational skills and attention to detail.
• The ability to anticipate needs and solve problems before they arise.
• Strong interpersonal skills and the ability to build relationships at all levels of the organisation.
• A positive attitude and willingness to take ownership of a broad range of responsibilities.