{"id":4189080,"url":"https://alion.io/job/metis-administrative-coordinator-mental-wellness","title":"Administrative Coordinator Mental Wellness","company":{"id":175734,"name":"Metis","domain":"metis.io","url":"https://alion.io/company/metis-3","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Windsor, Canada","Timmins, Canada","Toronto, Canada","London, Canada","Whitby, Canada","Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-12T05:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T18:59:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About the Role: \nThe Mental Wellness Administrative Coordinator supports the operational and administrative functions of the Mental Wellness Program within the Métis Nation of Ontario. This role is responsible for coordinating financial processing, contract administration, scheduling, data management, meeting logistics, and overall administrative support to ensure seamless program operations. The Administrative Coordinator manages purchase orders, edits client service contracts, coordinates meetings and events, tracks data and reporting requirements, and facilitates internal communication. By ensuring accurate and efficient administrative processes, the Administrative Coordinator supports timely access to client services and contributes to the MNO’s Prime Purpose by enabling culturally safe, client-centered, and community-driven mental wellness services rooted in Métis identity, values, and self-determination.\nWhat You Will Be Doing:\nCoordinates the processing of purchase orders, invoicing, and vendor payments in compliance with financial policies.\nAdministers contract templates, prepares and edits service provider contracts, and ensures documentation is complete and accurately processed.\nManages meeting schedules, coordinates internal team meetings, external provider meetings, and logistics for staff gatherings.\nPrepares agendas, records meeting minutes, and distributes documentation to relevant stakeholders.\nLiaises with external vendors to coordinate travel bookings, venues, catering, accommodations, and logistical support for conferences and training events.\nMaintains financial and program data tracking sheets; compiles and prepares reports for leadership and funders.\nSupports scheduling needs for clients, external service providers, assessments, and other program services as required.\nResponds to incoming phone calls, emails, and program inquiries; routes requests appropriately.\nEnsures administrative records are maintained according to privacy, confidentiality, and documentation standards.\nPromotes the values of the organization within the workplace and in the community by demonstrating positive and professional relationships with others (employees, citizens, council, volunteers, advocates, etc.)\nReports all unsafe conditions, hazards or practices, accidents and incidents in accordance with the Occupational Health and Safety Act and adheres to all Health and Safety requirements within the MNO’s policies and procedures and provincial legislation.\nPerforms other job/branch-related duties as required.\nQualifications:\nCollege Diploma (1 or 2 year)\n1 to 3 years of experience\nExperience supporting vulnerable client groups with a high degree of sensitivity\nExperience working in coordinating and delivering programs and/or services\nApplied knowledge of office administration, financial processing, and contract management.\nUnderstanding of Métis culture, values, and wellness approaches.\nFamiliarity with scheduling, travel coordination, and event logistics.\nProficiency in Microsoft Office and database management tools.\nStrong attention to detail, accuracy, and organizational skills.\nApplied knowledge of administrative privacy compliance and data management standards.\nAbility to manage multiple priorities while meeting deadlines.\nExcellent verbal and written communication skills for internal and external coordination.\nKnowledge of privacy legislation, documentation standards, and administrative confidentiality practices.\nAbility to work independently and 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