{"id":3570924,"url":"https://alion.io/job/metlen-energy-metals-document-controller","title":"Document Controller","company":{"id":1815228,"name":"Metlen Energy & Metals","domain":"metlen.com","url":"https://alion.io/company/metlen","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":67000,"max_usd":134000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":109},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Power BI","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-31T16:38:18Z","employer_posted_date":"2026-10-31","last_verified_at":"2026-11-02T17:52:03Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Title: Document Controller\nLocation: London Head Office - Hybrid\nRole Purpose\nManage project documents for assigned UK renewable energy and construction projects. Ensure documents are correctly numbered, recorded, submitted, tracked and shared in line with company and client requirements.\nWork with Engineering, Procurement, Construction, Project Management, Quality, HSE, Planning and Commissioning departments and their document controllers. Ensure project teams and subcontractors receive the latest approved documents and that complete records are available for project handover.\nKey Responsibilities\n1. Document Management\nSet up and maintain project folders, document registers, drawing registers and submission trackers.\n\nCheck document numbers, titles, revisions, naming formats and approval status before submission or distribution.\n\nRecord incoming and outgoing documents and keep registers updated.\n\nMaintain a clear history of submissions, comments, approvals and resubmissions.\n\nEnsure documents are easy to find and stored in the correct project folders.\n\nFollow the document control requirements agreed for each project and client.\n\n2. Document Management Systems\nUse electronic document management systems such as Doc Point, Aconex, New Prodom, SharePoint and similar platforms.\n\nUpload, register, update, search for and distribute documents using company and client systems.\n\nManage document review workflows, transmittals and submission records.\n\nCheck that document details and revisions are consistent across different systems.\n\nMonitor outstanding reviews and follow up with the responsible teams.\n\nSupport folder setup, user access and system workflows within the permissions provided.\n\nSupport document transfers between digital quality tools and client systems when required.\n\n3. Coordination with All Departments\nCoordinate with all relevant departments and their document controllers to collect documents and keep submissions on schedule.\n\nCommunicate client document requirements, submission deadlines and review comments to the responsible teams.\n\nFollow up on missing documents, outstanding comments and overdue resubmissions.\n\nWork with Engineering and Procurement document controllers to receive current drawings, documents and approval updates.\n\nFollow agreed submission responsibilities to avoid duplicate uploads and conflicting records.\n\nRefer technical questions and comments to the responsible department. Technical preparation, checking and approval remain with the relevant document owners.\n\n4. Client Submissions and Review Tracking\nCheck that documents are ready for submission and submit them through the agreed client system.\n\nPrepare transmittals and keep evidence of each submission.\n\nTrack documents awaiting submission, under review, approved, approved with comments, rejected and resubmitted.\n\nKeep previous review outcomes visible when documents are resubmitted.\n\nShare client comments with the responsible departments and follow up until responses are provided.\n\nIdentify reasons for returned or rejected submissions and coordinate corrections.\n\nHighlight overdue documents and review delays to the relevant project leads.\n\n5. Distribution to Site Teams and Subcontractors\nShare the latest approved drawings, specifications, procedures and other required documents with site teams and subcontractors.\n\nCheck document revisions and whether they are approved for the intended use before issuing them.\n\nMaintain records showing what was issued, when and to whom.\n\nObtain receipt acknowledgements where required.\n\nNotify teams and subcontractors when documents are revised or replaced.\n\nSupport the removal of outdated documents from active use.\n\nRaise missing approvals, conflicting revisions or document errors with the responsible team.\n\n6. Project Reports and Meetings\nPrepare weekly and monthly document status reports.\n\nMaintain dashboards showing outstanding submissions, overdue reviews, rejected documents and missing information.\n\nCollect and format construction, quality and other project reports using information provided by the responsible departments.\n\nEnsure report content is checked by the responsible department before issue.\n\nPrepare meeting minutes and track agreed actions when required.\n\nSupport project teams with document control guidance and system use.\n\n7. Audits and Project Handover\nProvide document records and submission evidence for internal and client audits.\n\nCoordinate the collection of approved drawings, inspection records, certificates, commissioning documents and operation and maintenance manuals.\n\nCompile completion and handover folders in line with client requirements.\n\nMaintain the handover document index and follow up on missing records.\n\nEnsure final project records are complete, organised and easy to retrieve.\n\nQualifications and Experience\nDegree or diploma in Engineering, Information Management, Business Administration or a related subject, or equivalent relevant work experience.\n\nAt least five years of document control experience in construction, EPC, renewable energy, infrastructure, power or industrial projects.\n\nExperience managing documents across several projects and working with different departments, clients and subcontractors.\n\nExperience handling document submissions, review comments, revisions, approvals and final handover records.\n\nPractical experience using one or more of Doc Point, Aconex or New Prodom. Experience with several of these systems would be an advantage.\n\nExperience using SharePoint or similar document management systems.\n\nGood understanding of document numbering, naming rules, revision control and review workflows.\n\nSkills and Personal Qualities\nStrong Microsoft Excel skills, including formulas, pivot tables, registers and trackers.\n\nGood working knowledge of Word, PowerPoint and Adobe Acrobat.\n\nStrong organisation skills and attention to detail.\n\nClear written and verbal communication.\n\nAbility to follow up with different teams and meet deadlines.\n\nAbility to manage large numbers of documents across several projects.\n\nCareful handling of confidential information and user access.\n\nWillingness to learn new client systems and document requirements.\n\nPower BI knowledge and document control or EDMS certifications would be an advantage.\n\nExpected Results\nAccurate and updated document registers.\n\nTimely submissions and follow-up of outstanding reviews.\n\nClear records of comments, approvals and resubmissions.\n\nLatest approved documents available to site teams and subcontractors.\n\nFewer submissions returned because of document control errors.\n\nComplete and organised project handover records.\n\nAt METLEN, we combine industrial expertise with a global outlook to help shape a more sustainable future. As a FTSE 100 company listed in London, we operate across the Energy and Metals sectors, with activities spanning five continents and more than 40 countries. In 2025, we recorded consolidated revenue of €7.107 billion and EBITDA of €753 million, supported by a workforce of over 9,000 dedicated individuals.\nFrom integrated energy solutions and renewable technologies to green metallurgy, critical metals and advanced manufacturing, our work addresses some of the most significant challenges facing industry today. Our people make this possible through innovation, teamwork and a commitment to safety and continuous improvement. At METLEN, you can contribute to projects with global reach while developing your skills and helping create lasting value.\nFollow us on LinkedIn and stay updated on our latest news\nWe respect your personal data. All personal information in your application and CV will remain strictly confidential. \nAt Metlen we are proud to have Diversity and Inclusion at the centre of everything we do. 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