{"id":4140628,"url":"https://alion.io/job/mg-manager-executive-assistant","title":"Manager - Executive Assistant","company":{"id":449916,"name":"M&G","domain":"mandg.com","url":"https://alion.io/company/m-and-g","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":18,"ghost_share":0.111,"stale_share":0,"repost_share":0.444,"time_to_fill_p50_days":19,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Copilot","optional":true}],"status":"live","first_seen_at":"2026-11-12T05:13:02Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T02:22:39Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About M&G India\nWe are M&G India, the strategic innovation and digital hub for M&G. Established in 2003, we have offices in Mumbai and Pune.\nOur teams work closely with colleagues across the Group worldwide to drive transformation, build digital capability, and support sustainable growth. By leveraging technology, AI, automation, and process excellence, we bring new ways of thinking to improve outcomes for both customers and colleagues.\nGrounded in a vibrant culture with strong foundations, we are central to how M&G is transforming as a business.\nAbout M&G\nOur purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions.\nOur two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions.\nThrough telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.\nRole Purpose\nThe Executive Assistant provides executive and business support to the Chief Procurement Officer and the Procurement leadership team. The role manages diaries, meetings and correspondence, coordinates leadership team governance and supports the smooth running of a global Procurement function across the UK and India.\nThe postholder enables senior leaders to focus on commercial delivery and transformation, and acts as a dependable point of coordination across both locations.\nContext\nProcurement is at the start of a transformation, moving from a business unit-aligned, transaction-heavy model to a category-led, strategically capable operation. The India team operates as a global capability centre within that structure. The change brings a heavy volume of leadership meetings, stakeholder engagement, recruitment, onboarding and communications across UK and India time zones, and this role is central to keeping that activity organised and on schedule.\nKey Responsibilities\nExecutive Support\nManage complex diaries for the Chief Procurement Officer and leadership team, prioritising competing demands with sound judgement.\nSchedule meetings across UK and India time zones with senior internal stakeholders and external suppliers.\nTriage inboxes, manage correspondence and follow up where delegated.\nPrepare briefing packs, agendas and supporting papers ahead of key meetings.\nArrange travel, visas, accommodation and itineraries, and process expenses in line with policy.\nLeadership Team and Governance\nCoordinate the Procurement leadership team cadence, including agendas, papers, minutes and action tracking.\nTrack actions and decisions through to closure, following up with owners where items are overdue.\nSupport the preparation of materials for senior forums, including formatting and consolidating presentation packs.\nMaintain the function’s forward planner of key meetings, deadlines and reporting dates.\nFunction Coordination\nOrganise townhalls, team meetings, offsites and visits, including UK colleague visits to India.\nSupport recruitment logistics, including interview scheduling and candidate coordination.\nCoordinate onboarding for new joiners, including system access, equipment and induction schedules.\nMaintain organisation charts, distribution lists and the headcount tracker in conjunction with HR.\nSupport internal communications, drafting and issuing routine updates on behalf of the leadership team.\nAdministration and Information Management\nRaise and track purchase requests for the function’s own spend, such as training, events and subscriptions, following the standard P2P process.\nMaintain the Procurement team SharePoint, shared folders and document controls.\nHandle confidential information, including organisational design, personnel and commercial material, with complete discretion.\nPerson Specification\nEssential Experience\nExperience as an Executive Assistant or senior administrator supporting senior leaders in a corporate environment.\nExperience managing diaries across multiple time zones and for more than one principal.\nStrong proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Excel and SharePoint.\nExcellent written and spoken English with a high standard of accuracy.\nA proven record of handling confidential and sensitive information.\nDesirable Experience\nExperience supporting leaders of a global or matrix function, ideally in financial services.\nFamiliarity with procurement or finance processes.\nExperience using Copilot or other AI tools to improve productivity.\nBehaviours and Attributes\nOrganised and anticipates needs ahead of time.\nDiscreet and trustworthy.\nCalm under pressure and able to reprioritise at short notice.\nConfident with senior stakeholders and external parties.\nFlexible on working hours to cover UK business hours when required.\nMeasures of Success\nLeadership time is effectively prioritised with minimal avoidable conflicts or unnecessary administrative burden.\nLeadership meetings are consistently well prepared, with papers issued on time and actions/decisions accurately maintained.\nActions and leadership commitments are proactively monitored through to closure.\nRecruitment, onboarding, travel and functional events are coordinated accurately and on schedule.\nLeadership information and records remain accurate, current and appropriately controlled.\nHigh-quality service and stakeholder experience across UK and India.\nFeedback from the Chief Procurement Officer and leadership team.\nCompetency Framework\nCompetency\nWhat it means in this role\nOrganisation and Planning\nKeeps diaries, governance and deadlines running ahead of need.\nDiscretion and Judgement\nHandles confidential matters appropriately and prioritises sensibly.\nStakeholder Management\nCommunicates confidently and professionally with senior colleagues and external parties.\nAccuracy and Control\nProduces complete, correct papers, records and requests.\nWe have a diverse workforce and an inclusive culture at M&G Global Services, regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.","description_format":"text","description_chars":6434,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Asset Management & Funds","Life Insurance & Annuities"],"lifecycle":[{"event":"open","at":"2026-11-12T05:13:02Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":19,"reasons":["conf:5","velocity","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/mg-manager-executive-assistant","json_url":"https://alion.io/job/mg-manager-executive-assistant.json","meta":{"generated_at":"2026-11-13T14:33:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29199,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":449916},"rest":"https://alion.io/mcp/rest/get_company?id=449916"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmg-manager-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmg-manager-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmg-manager-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mg-manager-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmg-manager-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4140628}},{"tool":"search_jobs","arguments":{"company":"mandg.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4140628},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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