{"id":4203949,"url":"https://alion.io/job/mg2-project-administrator","title":"Project Administrator","company":{"id":1908505,"name":"MG2","domain":"mg2.com","url":"https://alion.io/company/mg2-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":33,"max":48,"currency":"USD","period":"hour","gross":null,"usd_annual":96000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-11-12T23:06:40Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T23:06:40Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nAre you a highly organized professional who thrives in a collaborative, fast-paced environment? MG2, an affiliate of Colliers Engineering & Design is seeking a Project Administrator to join our team in Seattle, WA. As a Project Administrator, you'll play a vital role in supporting impactful projects for one or multiple clients, helping teams stay organized, informed, and on track for success. Leveraging your strong interpersonal and communication skills, you'll build positive relationships with internal stakeholders, external clients, consultants, and project teams while serving as a key contributor to project execution and delivery.\nIn this role, you'll support high-level project administration activities, monitor and analyze project accounts, and provide critical reporting and coordination under the guidance of Program Managers and Account Managers. This is an excellent opportunity for someone who enjoys balancing project coordination, financial tracking, and relationship management while making a meaningful impact across multiple initiatives.\nResponsibilities\nFacilitates studio rhythm of business.\nCoordinates consistent project and client reporting.\nEnsures project work plans, budgets, forecasts on all program projects are being updated on the appropriate cycles; assists project managers in this activity as needed.\nReviews and analyzes project financial performance.\nRisk and issue tracking and escalation.\nFacilitates studio / project staffing with follow up.\nMilestone schedule generation, coordination and maintenance.\nConstruction Administration coordination, including distribution and oversight of RFIs and submittals processing, internally and externally.\nExecutes archiving and project closeout procedures to satisfy contract requirements, including general contractor and consultant coordination in partnership with project manager.\nAssists with landlord approvals, jurisdiction research and permit coordination.\nPosts drawing sets and distributes according to client requirements.\nFacilitates project team correspondence (project meeting minutes, field reports, punch-lists and jurisdictional permit comments).\nManages multiple conflicting priorities successfully while maintaining composure where resistance to change is met.\nSupports the implementation of process change initiatives, varying in complexities from conception through delivery.\nAudits reporting and risk escalation as assigned.\nProactively pursues opportunities for creating new efficiencies within the team and continued improvement of work processes.\nWorks across teams and markets on projects as assigned with various stakeholders.\nHandles sensitive matters with complete confidentiality.\nQualifications\nHigh School GED or equivalent.\n3+ years of administrative and/or related experience.\nMicrosoft Office suite proficiency with intermediate skills in Excel.\nExperience supporting multiple projects and clients.\nBachelor’s degree or equivalent experience.\nExperience in the AEC industry.\nSmartsheet experience.\nPrioritization and proactive problem solver.\nExcellent communication skills, including consultation skills.\nResourceful nature and ability to anticipate and adapt to change.\nAbility to network effectively with a wide variety of stakeholders.\nAbility to establish strong relationships with cross functional teams and studio/ market of focus.\nStrong comfort level with technology.\nAbility to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.\nCompensation: $33.39 to $48.60 per hour (depending on qualifications)\nWhat We Offer\nAt MG2, an affiliate of Colliers Engineering & Design, we value our employees with great benefits and worthwhile programs. We are proud of the many initiatives at MG2 such as our focus on Sustainability and Inclusion & Belonging. We promote MG2 culture firmwide and within each of our offices through monthly recognition, happy hours, summer events, and an end of year Holiday Party to celebrate our accomplishments. People make the place at MG2 - Join our growing firm today!\nMG2 offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:\nEmployer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage.\nPaid Time Off, 7 paid Holidays, and an additional 3 Floating Holidays.\nEmployer sponsored Family Planning Program and employer Paid Parental Leave.\nLearning & Career Development opportunities.\nEmployee Wellness and Employee Assistance Program.\nParticipation in a 401K program including eligible company match percentage, after waiting period.","description_format":"text","description_chars":4757,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["401k plan","Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Architecture"],"lifecycle":[{"event":"open","at":"2026-11-12T23:06:40Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":3,"green_card_filings_12m":0,"median_offered_wage_usd":67500,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:1","win:early"],"computed_at":"2026-11-13T00:11:13Z"},"pay":{"stated_usd_annual":96000,"is_top_pay":true},"html_url":"https://alion.io/job/mg2-project-administrator","json_url":"https://alion.io/job/mg2-project-administrator.json","meta":{"generated_at":"2026-11-13T00:11:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":410,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1908505},"rest":"https://alion.io/mcp/rest/get_company?id=1908505"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmg2-project-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmg2-project-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmg2-project-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mg2-project-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmg2-project-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4203949}},{"tool":"search_jobs","arguments":{"company":"mg2.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4203949},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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