{"id":2978181,"url":"https://alion.io/job/microsourcing-spm-administration-coordinator","title":"SPM – Administration Coordinator","company":{"id":50081,"name":"MicroSourcing","domain":"microsourcing.com","url":"https://alion.io/company/microsourcing","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T04:31:21Z","employer_posted_date":null,"last_verified_at":"2026-10-21T04:31:21Z","board_verified":false,"closed_at":null,"days_open":7,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":7},"description":"Discover 100% YOU as an Administration Coordinator! Apply now!\n\nRemote | Day Shift\n\nCompetitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)\n\nCompany Provided Equipment\n\n What's in it for you?\nPosition: Administration Coordinator\n\nLocation: Central Luzon\n\nWork setup & shift: Remote | Day Shift\n\nYour RoleAs an Administration Coordinator, you are responsible for:\n\nMaintain and update all SPM property stock lists and project inventory.\n\nManage property availability, pricing, incentives, specifications, and status changes across Salesforce and internal stock lists.\n\nEnsure withdrawn, reserved, sold, and re-released properties are reflected accurately across all systems.\n\nMaintain accurate project folders and online file storage for all SPM developments.\n\nEnsure current brochures, floorplans, pricelists, contracts, specifications, and supporting sales collateral are easily accessible to the tea & external partners\n\nChannel Partner & Builder, Developer Coordination\n\nFacilitate and manage day-to-day communication channel partners on behalf of the Channel Sales team.\n\nFollow up outstanding information, documentation, stock updates and transaction requirements.\n\nDistribute relevant project and property updates to internal teams and external partners.\n\nMaintain professional and responsive relationships with key SPM stakeholders.\n\nAssist with onboarding new projects, builders, developers and channel partners into SPM systems and processes.\n\nManage sales administration from reservation through to contract and settlement.\n\nTrack reservations, deposits, contracts, finance milestones, unconditional dates, settlements and cancellations.\n\nFollow up outstanding contracts, purchaser documentation and transaction requirements where required.\n\nEnsure Salesforce and internal reporting systems accurately reflect the current status of every transaction.\n\nMaintain clear records of cancelled, transferred or reallocated sales.\n\nCoordinate with the relevant internal teams to ensure transaction issues are identified and escalated promptly.\n\nMaintain accurate and complete property, project, partner and transaction records within Salesforce.\n\nEnsure sales opportunities and transaction stages are updated in a timely manner.\n\nConduct regular CRM audits to identify missing information, outdated records, or inconsistencies.\n\nMaintain data integrity across Salesforce, stock lists, shared drives and reporting documents.\n\nAssist with improving administrative workflows and CRM processes as SPM grows.\n\nAssist with preparation and administration of SPM commission invoices.\n\nTrack outstanding developer and builder invoices and payment status.\n\nMaintain accurate records of commission amounts, payment milestones and outstanding balances.\n\nLiaise with Channel partners, builders, and relevant internal stakeholders regarding outstanding payments.\n\nEscalate overdue or disputed invoices to management where required.\n\nCoordinate and deliver approximately three SPM email marketing campaigns per week.\n\nPrepare and distribute weekly stock lists, project launches, new stock releases & sales updates.\n\nEnsure information distributed to channel partners is accurate and current.\n\nMaintain relevant partner distribution databases and mailing lists.\n\nCoordinate with the Acquisitions and Channel Sales teams regarding priority stock and campaign requirements.\n\nSupport the Acquisitions and Channel Sales teams with administrative and operational requirements.\n\nManage correspondence and communications with internal and external stakeholders.\n\nEnsure all SPM documentation is accurate, complete, and appropriately filed.\n\nMaintain templates, processes and administrative procedures for the division.\n\nIdentify administrative inefficiencies and recommend improvements.\n\nAssist with the implementation of new systems and processes as the SPM division continues to scale.\n\nProvide additional administrative support to SPM management where reasonably required.\n\nQualifications:\n3+ years' administration, sales administration or coordination experience.\n\nSalesforce experience, with a minimum basic working knowledge.\n\nStrong organisational skills and exceptional attention to detail.\n\nAbility to manage a high volume of transactions, information and competing deadlines.\n\nExcellent written and verbal communication skills.\n\nProfessional approach to stakeholder management.\n\nStrong Microsoft Office skills, particularly Excel, Word and Outlook.\n\nAbility to work independently and take ownership of administrative processes.\n\nStrong follow-up skills and the ability to proactively close outstanding tasks.\n\nMust Have\nProperty, real estate, development or project marketing experience.\n\nUnderstanding of property contracts and sales documentation.\n\nExperience administering property transactions from reservation through to settlement.\n\nExperience liaising with developers, builders, vendors or real estate partners.\n\nSalesforce or other CRM administration experience.\n\nExperience with commission, invoicing or accounts receivable administration.\n\nExperience using email marketing platforms such as Mailchimp\n\nAbout BeepoOur Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.\nYou will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.\n\n*Terms and Condition Apply\nOriginally posted on Himalayas","description_format":"text","description_chars":5659,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Professional Services","Information Security"],"lifecycle":[{"event":"open","at":"2026-10-21T05:36:55Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":7,"expected_fill_days":29,"reasons":["seen:7","velocity","win:early"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/microsourcing-spm-administration-coordinator","json_url":"https://alion.io/job/microsourcing-spm-administration-coordinator.json","meta":{"generated_at":"2026-10-28T09:49:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12835,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50081},"rest":"https://alion.io/mcp/rest/get_company?id=50081"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmicrosourcing-spm-administration-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmicrosourcing-spm-administration-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmicrosourcing-spm-administration-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/microsourcing-spm-administration-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmicrosourcing-spm-administration-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2978181}},{"tool":"search_jobs","arguments":{"company":"microsourcing.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2978181},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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