{"id":2443679,"url":"https://alion.io/job/midmark-executive-assistant","title":"Executive Assistant","company":{"id":2566834,"name":"Midmark","domain":"midmark.com","url":"https://alion.io/company/midmark","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Versailles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":82000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-06T16:59:31Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-14T00:43:55Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"JOB SUMMARY:\nThe Executive Assistant provides high-level administrative, logistical, and project support to the Executive Leadership Team. This role requires strong organization, communication, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include coordinating executive scheduling and travel, supporting meetings and events, and assisting with Board-related activities.\nESSENTIAL/PRIMARY DUTIES:\nServes as a primary point of contact for executives, providing administrative and logistical support for schedules, meetings, events, and travel.\n\nManages complex executive calendars, including scheduling and coordinating meetings, appointments, and other business activities.\n\nMaintains professionalism, discretion, and strict confidentiality when handling sensitive information.\n\nPrepares and organizes meeting materials, including presentations, agendas, handouts, and other supporting documents.\n\nSupports assigned projects by coordinating activities, organizing information, tracking timelines and deliverables, and following up with appropriate stakeholders.\n\nManages day-to-day workflow and competing priorities while supporting multiple executives and team members as needs arise.\n\nCoordinates domestic and international travel, including accommodations, transportation, itineraries, and other travel-related arrangements.\n\nAssists with expense and credit card reconciliation.\n\nAssists with coordination of Midmark Board of Directors meetings.\n\nCollaborates closely with the Corporate Admin team and other cross-functional partners to coordinate work and provide coverage as needed.\n\nSECONDARY DUTIES:\nPerforms other duties as needed/assigned.\n\nProvides assistance to other departments when additional confidential support is needed.\n\nEDUCATION and/or EXPERIENCE:\nAssociate degree (A.A.) in business administration, or related field. 4-6 years of administrative or business-related experience.\n\nCOMPETENCY and/or SKILL:\nDemonstrates discretion and the ability to maintain confidentiality when handling sensitive information.\n\nStrong written and verbal communication skills.\n\nProficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and other relevant business applications.\n\nAbility to collaborate effectively with executives, teammates, cross-functional partners, and external contacts.\n\nDemonstrates initiative and problem-solving skills, with the ability to work independently and seek guidance when appropriate.\n\nStrong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and make appropriate day-to-day decisions.\n\nAbility to adjust work hours based on business and executive needs.\n\nNotary Public preferred.\n\nAbility to maintain a professional presence appropriate to the business setting and occasion.\n\nSUPERVISORY RESPONSIBILITIES:\nN/A\n\nPHYSICAL DEMANDS:\nThe physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the teammate is regularly required to see, talk, and hear. The teammate frequently is required to sit and use hands. The teammate is occasionally required to reach with hands and arms. The teammate must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.\nWORK ENVIRONMENT:\nThe work environment characteristics described here are representative of those teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the teammate is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually quiet.\nADDITIONAL INFORMATION:\nThis job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the teammate. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.\nMidmark Equal Employment Opportunity Employer - Minorities/Females/Disabled/Veterans","description_format":"text","description_chars":4444,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care"],"lifecycle":[{"event":"open","at":"2026-10-13T12:52:18Z"}],"visa":[],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.835,"p_room":0.945,"age_days":7,"expected_fill_days":20,"reasons":["conf:1","win:mid"],"computed_at":"2026-10-14T01:58:07Z"},"pay":null,"html_url":"https://alion.io/job/midmark-executive-assistant","json_url":"https://alion.io/job/midmark-executive-assistant.json","meta":{"generated_at":"2026-10-14T01:58:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2977,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2566834},"rest":"https://alion.io/mcp/rest/get_company?id=2566834"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmidmark-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmidmark-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmidmark-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/midmark-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmidmark-executive-assistant"}]}