{"id":1967405,"url":"https://alion.io/job/midwestern-university-administrative-coordinator-il-pharmacy-practice","title":"Administrative Coordinator- IL- Pharmacy Practice","company":{"id":1898677,"name":"Midwestern University","domain":"midwestern.edu","url":"https://alion.io/company/midwestern-edu","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":78,"open_postings":10,"ghost_share":0,"stale_share":0.7,"repost_share":0,"time_to_fill_p50_days":61,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Downers Grove, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":46000,"max_usd":92000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-06T17:16:00Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-11-05T23:29:07Z","board_verified":true,"closed_at":null,"days_open":30,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":30},"description":"Summary:\nThe Administrative Coordinator provides administrative support to the Chair, Vice Chairs, and the faculty members in the Department of Pharmacy Practice. This position reports to the Chair of the Department of Pharmacy Practice.\nEssential Duties and Responsibilities:\nDepartment Support: (30%)\nGreet students and guests in the office suite.\nSchedule meetings for Chair, Vice Chairs, and faculty.\nServe as the Department liaison with university support units.\nSchedule faculty performance evaluation meetings with the Chair.\nProvide administrative support to assigned College and Department committees.\nFacilitate meeting scheduling with outside partners and coordinate site partner faculty evaluations.\nAssist with planning and staffing of College and Department special events.\nSchedule Department meetings and serve on the Department Retreat Planning Committee.\nAssist with resident recruitment, interview scheduling, and onboarding.\nAdministrative Support: (20%)\nSupport daily Department operations.\nOversee business services for the Department and manage supply ordering for grant accounts.\nProcess check requests and manage the Department credit card.\nTrack faculty PDFs.\nMaintain the supply inventory and order supplies needed for courses.\nServe as contact person for faculty to assist in organizing student competitions and special events. \nCurriculum Support: (50%)\nCoordinate outside facilitators, graders, and lecturers in consultation with the Chair or Vice Chair, including communication regarding accessing campus, parking, and entering visitor passes.\nServe as liaison to all outside faculty, including developing LOAs/ICAs.\nComplete onboarding for outside faculty and oversee payment processing.\nSchedule and oversee all student evaluations of faculty and courses. Distribute faculty and course evaluations.\nMaintain and organize Department archives, including Canvas/BrightSpace D2L courses.\nAssist with collection and organization of syllabus materials.\nSupport Pharmacy Practice courses to include proficiency in Canvas/BrightSpace D2L and ExamSoft, exam and make-up exam proctoring, and other essential TA duties as needed.\nOther teaching support as needed.\nQualifications\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner with regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nEducation and/or Experience\nHigh school diploma or GED is required. One-year certificate from college or technical school or Associate degree is preferred. Must have 5-7 years of previous administrative work experience.\nThis individual should maintain a professional work environment and establish a positive rapport with faculty, staff, students, and visitors; respond to faculty members, staff and outside requests in a timely and responsive manner to ensure efficient Department operation. Confidentiality in the processing of sensitive information is of utmost importance in the day-to-day operation and interaction with students, faculty, staff, and outside visitors.\nComputer Skills\nComputer proficiency in MS Office (Word, Excel, PowerPoint, Outlook).\nLanguage Skills\nIntermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.\nReasoning Ability\nIntermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.\nMathematical Ability\nIntermediate skills: Ability to calculate figures and amounts such as discounts, interest, commissions and proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this Job, the employee is frequently required to sit, talk or hear. Regularly required to stand, use hands to finger, handle or feel, and reach with hands and arms. The employee is occasionally required to walk, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.\nWork Environment\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.\nMidwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois, and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences, and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.\nWe offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long-term disability and pet insurance. We offer flexible spending accounts, including healthcare reimbursement and a child/dependent care account. We offer a work-life balance with a competitive time off package including paid holidays, sick/flex days, personal days, and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, a child care subsidy reimbursement program, identity theft protection, and an employee assistance program. Wellness is important to us, and we offer a wellness facility on-site with a fully equipped fitness facility.\nMidwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulations. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke-Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.","description_format":"text","description_chars":7505,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Pharmacies","Health Care","Higher Education","Medical Education & Training"],"lifecycle":[{"event":"open","at":"2026-10-06T17:51:31Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 5","filings_12m":5,"filings_prev_12m":7,"green_card_filings_12m":0,"median_offered_wage_usd":117500,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":0.9,"age_days":29,"expected_fill_days":61,"reasons":["conf:2","stale_co","win:mid"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/midwestern-university-administrative-coordinator-il-pharmacy-practice","json_url":"https://alion.io/job/midwestern-university-administrative-coordinator-il-pharmacy-practice.json","meta":{"generated_at":"2026-11-06T00:05:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":222,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1898677},"rest":"https://alion.io/mcp/rest/get_company?id=1898677"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmidwestern-university-administrative-coordinator-il-pharmacy-practice"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmidwestern-university-administrative-coordinator-il-pharmacy-practice"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmidwestern-university-administrative-coordinator-il-pharmacy-practice"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/midwestern-university-administrative-coordinator-il-pharmacy-practice\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmidwestern-university-administrative-coordinator-il-pharmacy-practice"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1967405}},{"tool":"search_jobs","arguments":{"company":"midwestern.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1967405},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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