{"id":329541,"url":"https://alion.io/job/miko-administrative-executive","title":"Administrative Executive","company":{"id":24933,"name":"Miko","domain":"miko.ai","url":"https://alion.io/company/miko","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":{"grade":"A","score":91,"open_postings":27,"ghost_share":0.074,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":141,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":180000,"max":240000,"currency":"INR","period":"year","gross":null,"usd_annual":2548},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-13T07:19:09Z","employer_posted_date":"2026-08-13","last_verified_at":"2026-11-04T07:54:47Z","board_verified":true,"closed_at":null,"days_open":83,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":82},"description":"Role Overview:\nWe are looking for an organized and proactive Admin Executive to manage day-to-day administrative operations, office facilities, vendor coordination, and employee support activities. The ideal candidate should have strong coordination, communication, and problem-solving skills with a hands-on approach to administration.\nCompany website:www.miko.ai\nKey Responsibilities\nManage day-to-day office administration and ensure smooth functioning of office operations.\nCoordinate with vendors, service providers, housekeeping, security, maintenance, and other facility partners.\nManage office supplies, stationery, pantry requirements, and inventory.\nHandle purchase requests, quotations, purchase orders, invoices, and vendor documentation.\nCoordinate office maintenance, repairs, utilities, and facility-related requirements.\nMaintain administrative records, contracts, agreements, and documentation.\nSupport employee onboarding by coordinating seating, access cards, workstations, and other administrative requirements.\nCoordinate meetings, office events, employee engagement activities, and internal gatherings.\nManage travel, accommodation, transportation, and other administrative arrangements when required.\nMonitor administrative expenses and support budget tracking and cost control.\nEnsure compliance with office safety, housekeeping, security, and facility standards.\nCoordinate with internal teams to resolve day-to-day administrative concerns.\nPrepare MIS reports and provide regular updates on administrative activities and expenses.\nHandle any other administrative responsibilities assigned by the management.\nRequired Skills & Competencies\nStrong organizational and coordination skills.\nGood verbal and written communication skills.\nAbility to manage multiple tasks and priorities effectively.\nStrong vendor management and negotiation skills.\nGood knowledge of MS Office, particularly Excel and PowerPoint.\nProactive, responsible, and solution-oriented approach.\nGood interpersonal skills and ability to work with employees across functions.\nStrong attention to detail and documentation skills.\nAbility to work independently with minimal supervision.\nQualification:\nGraduate in any discipline.\nAdditional certification/diploma in Administration, Facilities Management, or a related field will be an advantage.\nPreferred Experience\n2-5 years of experience in administration, facilities, office management, or a similar role.\nExperience in vendor coordination, facility management, procurement support, and employee administration is preferred.\nKey Success Measures:\nSmooth and efficient day-to-day office operations.\nTimely resolution of administrative and facility-related issues.\nEffective vendor management and cost optimization.\nAccurate maintenance of records and administrative documentation.\nHigh level of employee satisfaction with administrative 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