{"id":4327249,"url":"https://alion.io/job/mind-free-consulting-executive-assistant","title":"Executive Assistant","company":{"id":3912397,"name":"MINDFREE Consulting","domain":"mindfreeconsulting.com","url":"https://alion.io/company/mindfreeconsulting","size_band":"501-1000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Beirut, Lebanon"],"countries":["LB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-15T01:56:48Z","employer_posted_date":"2026-11-15","last_verified_at":"2026-11-15T01:56:48Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Our client is a leading global consulting firm, helping the world's top businesses, governments and organizations. Looking for a new \"Executive Assistant \" covering Middle East region.\nThis position will be reporting to the Office Manager.\nPrimary duties and responsibilities\nDiary management\n Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required\nEnsure Executive get to meetings on time with appropriate documentation\n Acting as back up in managing other Executives and Principals diaries when their EAs are not available \nCall management\n Handling and screening calls for Executive/s\n Taking and passing messages to Executive/s in a timely manner\n Organizing conference calls as needed and maintaining call record for accounts purposes\nEmail management\n Monitoring Executives email inboxes when they are out of the office or at meetings and taking action as necessary\nAppraisal management\n Organizing interview times as part of Strategy& appraisal system for Executive/s at appraisal time\nTravel Booking\n Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects\nExpenses and Timesheets\n Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates\nMedical expenses\nCoordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme\nMeetings\nIf in the office, organizing boardroom bookings and refreshments\n If external meeting, organizing all logistics\nClient relationships\n Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication\nExecutive and Principal general admin\n Proofreading and finalizing of documents when required i.e. presentations, proposals, letters\n General filing\n Assisting Executive/s client team in copying of documents if needed\n Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date\nOther\n Assisting other EAs during busy periods\n Provide reception cover on an ad-hoc basis\n Assisting with the organization of Strategy& events as needed including dinners and outside events\nKnowledge, skills, and abilities\nQualifications:\nUniversity degree\nMinimum of 3 year experience in a PA/EA role\nExperience with a professional services firm preferred\nSkills:\n Intermediate to advanced level on Excel, Word and PowerPoint\n Ability to use Microsoft Outlook\n Must possess good keyboard skills (a minimum of 30 wpm)\n Excellent organizational skills\n Good oral and written communication skills\n Good interpersonal skills and intrapersonal skills\n Must possess a professional telephone manner\n Demonstrated ability to work under pressure\n Demonstrated team player and dedication to provide high level of service\n Must possess a warm, friendly and professional demeanor","description_format":"text","description_chars":2980,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-15T01:56:48Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:2","agency","win:early","comp:brand"],"computed_at":"2026-11-15T04:41:42Z"},"pay":null,"html_url":"https://alion.io/job/mind-free-consulting-executive-assistant","json_url":"https://alion.io/job/mind-free-consulting-executive-assistant.json","meta":{"generated_at":"2026-11-15T04:41:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":278,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3912397},"rest":"https://alion.io/mcp/rest/get_company?id=3912397"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmind-free-consulting-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmind-free-consulting-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmind-free-consulting-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mind-free-consulting-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmind-free-consulting-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4327249}},{"tool":"search_jobs","arguments":{"company":"mindfreeconsulting.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4327249},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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