{"id":4327321,"url":"https://alion.io/job/mind-free-consulting-workflow-coordinator","title":"Workflow Coordinator","company":{"id":3912397,"name":"MINDFREE Consulting","domain":"mindfreeconsulting.com","url":"https://alion.io/company/mindfreeconsulting","size_band":"501-1000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Beirut, Lebanon"],"countries":["LB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-15T01:56:48Z","employer_posted_date":"2026-11-15","last_verified_at":"2026-11-15T07:41:07Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Our client is a leading global consulting firm, helping the world's top businesses, governments and organizations. Looking for a new \"Workflow Coordinator\" in their Beirut office.\nThis position reports to Presentation Design Associate Manager (PDAM), Creative Services Associate Manager (CSAM), and UX/UI Associate Manager (UX/UI AM)\nPrimary duties and responsibilities\nProject planning and scheduling\n Manage the VCS booking system and maintain a well-communicated schedule and up-to-date entries for all phases of the VCS projects\n Prioritize project work, based on strategic importance, pending tasks, resources availability and deadlines\n Ensure projects brief/changes are clear and signed off\n Assist in VCS projects planning including but not limited to briefs, tasks breakdown, time estimation and project framework such as resources and final output definition\nProject control\n Coordinate input from the client to internal team and vendor on time\n Ensure project meets internal and client expectations in terms of budget, delivery timelines, and strategy \nIdentify/track/manage/mitigate risk on clients projects. Escalate these issues to PDAM, CSAM, UX/UI AM and/or client when necessary to ensure minimal impact to quality, budget, and timeline\n Actively collect and build on clients feedback to improve deliverables\nProject communication\n Manage day-to-day client interaction and communicate effectively with clients to identify their needs, set and manage their expectations and propose alternative solutions\n Provide updates on projects progress, risks, timelines in a timely manner\nProject accounting and finance\n Understand the VCS ME pricing model, ensuring that charges reported by resources are aligned with the cost initially communicated to client\n Validate and update the VCS booking system\n Follow up with clients regarding missing data, including charge codes\n Internal project reporting and administration\n Monitor the projects progress and update the VCS booking system\n Monitor and report client and team satisfaction, projects quality and success metrics\n Track tasks and sheets, submit reports (iPower, daily tracking sheets, etc.), report VCS deliverables\nFunctional responsibilities\n Handle clients projects autonomously\n Apply correct use of firm templates and branding guidelines to produce high quality deliverables in an efficient and timely manner\n Participate in brainstorming sessions, create concepts, develop visuals and finalize projects related to Strategy& and to its clients\n Support with staff induction\nKnowledge, skills, and abilities\nQualifications:\n\nGraphic design college degree\n Two to three years experience in graphic design. Experience in project coordination is a plus.\nSkills:\n Fluency in spoken and written English and Arabic\nGood knowledge of PowerPoint and other relevant Microsoft software (Word, Excel)\nExcellent knowledge of Adobe Suite, UI/UX and web design knowledge is a plus","description_format":"text","description_chars":2938,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-15T01:56:48Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:0","agency","win:early","comp:junior,brand"],"computed_at":"2026-11-15T07:52:55Z"},"pay":null,"html_url":"https://alion.io/job/mind-free-consulting-workflow-coordinator","json_url":"https://alion.io/job/mind-free-consulting-workflow-coordinator.json","meta":{"generated_at":"2026-11-15T09:25:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":98,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3912397},"rest":"https://alion.io/mcp/rest/get_company?id=3912397"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmind-free-consulting-workflow-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmind-free-consulting-workflow-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmind-free-consulting-workflow-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mind-free-consulting-workflow-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmind-free-consulting-workflow-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4327321}},{"tool":"search_jobs","arguments":{"company":"mindfreeconsulting.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4327321},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}