Learning Service Delivery Coordinator

At Mindboxwe connect top IT talents with technology projects for leading enterprises across Europe.

You will ensure the end-to-end delivery of certification and accreditation programmes - covering demand intake, triage, fulfilment coordination, communication, reporting, and continuous improvement. The role requires strong coordination skills to manage delivery across multiple vendors and internal partners, while maintaining predictable service performance and a consistent learner experience.

This is an excellent opportunity for a detail-oriented and collaborative professional who enjoys working at the intersection of learning, technology, and operational delivery.

Sounds like your kind of challenge?

Responsibilities

• Flexible cooperation model
• Hybrid work setup - remote days available depending on the client’s arrangements -6 days a month from the office in Kraków
• Collaborative team culture - work alongside experienced professionals eager to share knowledge
• Continuous development - access to training platforms and growth opportunities
• Comprehensive benefits - including Interpolska Health Care, Multisport card, Warta Insurance, and more
• High quality equipment - laptop and essential software provided

Requirements

1) Learning Service Delivery & Vendor Coordination

• Manage day-to-day operations of the learning service, ensuring requests are logged, reviewed, and fulfilled within agreed timelines and quality standards.
• Coordinate activities between vendors and internal stakeholders to align priorities and maintain clear ownership through the service lifecycle.
• Manage the service backlog and delivery pipeline, tracking volumes, status, and bottlenecks while supporting capacity planning and prioritisation.
• Own colleague communications throughout the process - providing clear updates and consistent messaging to ensure a positive user experience.
• Track and mitigate operational risks and issues, escalating and driving resolutions to ensure service continuity.

2) Demand Management & Stakeholder Engagement

• Partner with cybersecurity teams to capture training and certification needs aligned to role requirements and strategic priorities.
• Coordinate with internal stakeholders such as learning platform owners, SMEs, and programme leads to validate requirements and remove delivery blockers.
• Support service planning, including demand forecasting, learning schedules, and communication cycles.

3) Service Performance & Continuous Improvement

• Collect and maintain accurate service data to enable robust operational oversight.
• Produce MI and reporting (weekly / monthly) covering volumes, cycle times, completion rates, and exceptions.
• Identify and implement process improvements, including standardised templates, clear handoffs, and automation to enhance service efficiency and accuracy.
• Contribute to skills mapping and learning content maintenance across collaboration platforms (SharePoint, Degreed, Workplace).

Note:Detailed project information will be shared during the recruitment process.

Benefits

Essential Knowledge & Experience

• Experience coordinating training, learning operations or service delivery activities (preferably in cybersecurity or risk functions).
• Strong understanding of training and awareness methods, process management, and service optimisation.
• Proven ability to work with diverse stakeholders across multiple teams and levels of seniority.
• Skilled in data analysis, reporting, and problem solving with attention to detail.
• Experience using Microsoft Office suite (especially Excel and PowerPoint) and collaboration / learning tools such as SharePoint, Degreed, Workplace.
• Demonstrated track record of process improvement and workflow automation.

Core Capabilities

• Excellent written and spoken English.
• Strong organisational skills and ability to manage multiple priorities effectively.
• Confident stakeholder management and clear, professional communication style.
• Analytical mindset with the ability to transform data into meaningful insights.
• Calm under pressure, proactive, and committed to continual service improvement.

Desirable Experience

• Knowledge of cybersecurity certification and accreditation processes.
• Ability to create clear presentations and data visualisations for senior audiences.
• Experience with task management tools (e.g. JIRA, Monday.com, MS Project).
• Basic understanding of cybersecurity, technology, or data protection principles.

Joining this project you’llbecome part of Mindbox - a tech-driven company where consulting, engineering, and talent meet to build meaningful digital solutions. We’llback you up every step of the way, accelerate your development, and ensure your skills make a difference.