{"id":3236223,"url":"https://alion.io/job/mines-conference-manager","title":"Conference Manager","company":{"id":1761899,"name":"Colorado School of Mines","domain":"mines.edu","url":"https://alion.io/company/mines-edu","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":23,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Education","role_family":"Education","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":66050,"max":73175,"currency":"USD","period":"year","gross":null,"usd_annual":73175},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-27T06:36:10Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Engineering a world of possibilities\nJoin Mines as our Summer Conference Manager!The Summer Conference Manager coordinates and manages on-campus residential, dining, and meeting activities related to summer conferences. The Summer Conference Manager supervises 10-15 summer conference assistants. The person in this role is responsible for coordinating summer youth and adult conference groups in up to 1200 residence hall beds. The Summer Conference Manager manages the summer conference calendar and sets procedures with key campus partners, including Residence Life, Facilities Management, Mines Dining, and Access Services.\nThe Summer Conference Manager ensures excellent customer service and outstanding programs for organizers and participants of conferences and meetings, as well as for faculty, staff, students, and campus visitors. This position reports to the Assistant Director of Conferences, within the division of Finance, Administration, and Operations.\nThis is a full time, 12-month professional exempt position. The work in this position takes place primarily on campus in Golden, Colorado.\nPrimary Responsibilities\nManagement of Summer Conference Programs\nCoordinate reservations, room assignments, check-in and check-out, guest services, access cards and room keys, evaluation activities, and money collection processes for all summer conferences.\nDevelop detailed plans for the specific needs of each conference, and coordinate housing, meals, athletics and recreational space, classrooms, meeting space, supplies, audio visual, HVAC scheduling and custodial support.\nSchedule and conduct planning meetings with internal and external clients to ensure clear understanding of all arrangements.\nCoordinate requirements of conferences and events with clients, catering, Mines Dining, campus card manager, custodial and facilities management staff.\nPrepare and negotiate detailed conference contracts describing facilities and services, client expectations, and projected costs.\nCommunicate and enforce applicable policies, regulations and procedures related to conferences\nKeep systematic, detailed, and chronological records of all correspondence and planning details for each conference through effective use of technology.\nManage the summer conference schedule in coordination with preventative maintenance, custodial schedules, renovations, and residence hall turn-over needs of Residence Life, Facilities Management and Design & Construction departments.\nWork with key campus partners to develop and maintain a system for managing occupancy and dining projections\nCoordinate the opening and closing of buildings for internal and external clients.\nRespond to summer conference needs including technology troubleshooting and event set up\nManage assignment of personnel and resources to summer conference operation\nMonitor meal periods in campus dining venues during summer conferences\nMonitor, assess, and provide feedback to Mines Dining on menu, customer service, food quality and presentation, and client satisfaction in catering and conference dining\nProvide after-hours on-call response to urgent matters in summer conference locations while summer conferences are in session\nAssess conference guest satisfaction through quantitative and qualitative methods.\nFinancial & Business Administration\nPrepare and negotiate detailed external rental contracts describing facilities and services, client expectations, and projected costs.\nCommunicate and enforce applicable policies, regulations and procedures related to summer conferences.\nMaintain and monitor annual budgets and accounting of expenses and revenues, forecast revenue projections, and create reports\nAssist with responding to billing questions\nContribute to the department annual report, including accomplishments, challenges, initiatives and future directions\nDetermine operation policies and procedures for summer conference operations\nDevelop and maintain highly professional standard and procedures of events in keeping with the image and reputation of Mines\nSupervision and Student Staff Development\nSupervise student Main Contacts assigned to summer conferences during conference season\nSupervise 10-15 student staff during summer conferences\nProvide supervision and on-call support for student staff over the summer, including evenings, holidays, and weekends as needed\nDevelop, update, and maintain job descriptions, coordinate and determine staffing requirements for all summer conference areas\nCoordinate on-campus living arrangements with Residence Life for lead and on-call student staff through the summer\nLead student development initiatives for the department by assessing skills and training needs of student employees to develop and conduct pre-service and on-going training\nRecruit, select, train, supervise, and evaluate student employees, including Summer Assistants and Main Contacts.\nDevelop, update, and maintain content in student employee manual\nClient Relations\nConduct site tours of conference and guest facilities with potential clients.\nProvide professional guidance to clients, make recommendations and advising clients on the conference/event resources, AV set-up, facilities, and services available, in order to best match client needs and expectations\nReview and approve conference proposals\nDevelop and implement strategies for generating and marketing for internal and external conferences, events, programs and camps\nServe as a resource for information on internal and external services and facilities, and recreational, cultural, and educational opportunities available in the area\nMinimum Qualifications:\nBachelor’s degree from an accredited four-year institution of higher education (demonstrated and progressive experience in event management can be substituted for degree). Preference given to experience with event management in a university setting\n2 years or more of event planning/management experience\nStrong interpersonal skills with the ability to remain calm and flexible during busy work times\nExperience working in a customer service environment\nPreferred Experience\nA Master’s degree in business, tourism, or higher education administration or related field\nExtensive experience in event planning and management of various size events with a wide array of clientele, managing large-scale events.\nExperience working with housing or hotels\n3+ years of event planning/management experience\nPrevious student supervision experience\nSalary and Benefits\n$66,050 - $73,175 anticipated annual salary\nMines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.\nColorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:\nFlexible health and dental care options\nGenerous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus.\nFully vested retirement plan on first day of employment, with generous employer contribution\nTuition benefits (6 credits per year for employees, 50 percent discount for dependents)\nFree RTD Ecopass\nAll Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.\nHow to Apply\nComplete an online application (personal information, demographic information, veteran status)\nUpload a resume or CV\nUpload a cover letter\nCandidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position now nor in the future.\nThis posting may be used to fill more than one vacancy based on business needs.\nReferences will not be contacted until later in the selection process and you will be informed before that contact is made.\nApplication review will begin November 9, 2026. This posting will remain open until filled and may close without notice. For best consideration, apply by November 8, 2026 at 11:59 p.m. as applications received after that date may not be reviewed.\nSuccessful completion of a background investigation is required for this position.\nAbout Mines & Golden, CO\nWhen the world looks for answers, the world looks to Mines.\nColorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025).\nMines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.\nAt the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.\nThat size - roughly 8,200 undergraduate and graduate students - also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.\nCommunity Alliance groups bring together employees for professional development, networking, and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus - nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.\nAnd don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails - and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.\nAre you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience?\nLook to Mines.\nAdditional Information and Reasonable Accommodation Requests\nIt is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.\nIf you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at  or 303.273.3250 for assistance.\nSucce...","description_format":"text","description_chars":13270,"description_truncated":true,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-25T11:59:16Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":23,"reasons":["conf:4","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":73175,"is_top_pay":false},"html_url":"https://alion.io/job/mines-conference-manager","json_url":"https://alion.io/job/mines-conference-manager.json","meta":{"generated_at":"2026-10-27T18:05:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7906,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761899},"rest":"https://alion.io/mcp/rest/get_company?id=1761899"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmines-conference-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmines-conference-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmines-conference-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mines-conference-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmines-conference-manager"}]}