{"id":3343964,"url":"https://alion.io/job/minesense-office-manager-executive-assistant","title":"Office Manager & Executive Assistant","company":{"id":2210423,"name":"MineSense","domain":"minesense.com","url":"https://alion.io/company/minesense","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":100000,"currency":"CAD","period":"year","gross":null,"usd_annual":71235},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-02-13T21:34:19Z","employer_posted_date":"2026-02-13","last_verified_at":"2026-10-30T20:11:06Z","board_verified":true,"closed_at":null,"days_open":258,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":257},"description":"We are looking to add an experiencedOffice Manager and Executive Assistant to our G&A team in Vancouver, British Columbia. Reporting to the CEO, this role is responsible for ensuring the CEO is well prepared for all manner of business. Additionally, this role will ensure that the Vancouver office is running smoothly. An ideal candidate will be a detail-oriented self-starter who enjoys a fast-paced environment and working directly with a senior leadership team.\nJob Responsibilities:\nCalendar and Email: Manage the CEO’s calendar. Schedule & coordinate meetings and resolve any conflicting priorities. Support the management of the CEO’s email inbox prioritizing and flagging upcoming items.\nBoard Contact: Interact with Board members and their Executive Assistants to schedule the annual calendar, organize meetings, schedules and travel arrangements. \nCommunications: Build a strong working relationship with the CEO to understand their communication style and to anticipate their needs. Monitor requests sent directly to CEO/Executive team members when needed. \nMedia: As required, assist with coordinating media relations and interviews for Senior Leadership team. \n Meetings: Organize logistics of company wide meetings including ensuring translation capability (to English and to Spanish). Develop agendas, coordinate guest speakers where applicable, share presentation materials.\nOrganize other regular meetings (including booking rooms, catering, etc.) as needed. \nTravel Arrangements: Coordinate and book travel arrangements for both domestic and international trips for executives as needed. Prepare all itineraries and ensure calendars for these arrangements are up to date.\nELT support: support members of the Executive Team with administrative functions such as meeting planning, conference registration and coordination, expense reports etc. \nCulture Champion: promote a positive office culture by living our mission, vision, and values in all interactions with internal and external stakeholders.\nAdministrative Duties: manage office supplies, coffee and refreshments. Work with the facilities team as needed on issues related to the office.\nParticipate in organizing company events as a member of the Social Committee\nLead and delegate planning of key company events that have executive involvement.\nManage the company non- disclosure process and repository. \nCollaborate closely with other team members on company communications.\nAdditional duties as occasionally required. \nQualifications:\n5-10 years working as an Office Manager and 2+ years experience supporting C-Suite level/CEO in the capacity of Executive Assistant.\nProven ability to develop strong working relationships with the Board and Executive team in order to anticipate needs. \nStrong working knowledge with MS Office products. Expert-level PowerPoint and familiarity with Adobe an asset. \nExcellent verbal and written communication skills. \nProficient with Microsoft Office Suite.\nHighly professional and ability to work with confidential matters: maintain a high level of confidence when managing sensitive information, including documents. \nOrganized and able to manage and coordinate all that is necessary for the smooth operation of the office.\nEnergetic and enthusiastic with a “can do” attitude. Willing to jump in and help when situations arise. Be approachable to develop relationships with all employees. \nAbility to prioritize, multi-task and work independently in a fast-paced and constantly changing environment and understand the sense of urgency. \nAbility to work flexible hours, with an understanding that occasionally the Executive Team may have time-sensitive matters outside of general office hours.\nFlexibility to work remotely 1-day per week.\nLegally able to work in Canada.","description_format":"text","description_chars":3781,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Mining Tech","Rare Earth Metals"],"lifecycle":[{"event":"open","at":"2026-10-27T16:37:17Z"}],"visa":[],"liveness":{"score":8,"band":"cold","label":"Long shot","p_open":1,"p_active":0.269,"p_room":0.28,"age_days":258,"expected_fill_days":36,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":71235,"is_top_pay":false},"html_url":"https://alion.io/job/minesense-office-manager-executive-assistant","json_url":"https://alion.io/job/minesense-office-manager-executive-assistant.json","meta":{"generated_at":"2026-10-30T20:25:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10361,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2210423},"rest":"https://alion.io/mcp/rest/get_company?id=2210423"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fminesense-office-manager-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fminesense-office-manager-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fminesense-office-manager-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/minesense-office-manager-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fminesense-office-manager-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3343964}},{"tool":"search_jobs","arguments":{"company":"minesense.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3343964},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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