{"id":3860543,"url":"https://alion.io/job/mintek-executive-assistant-re-advertisement","title":"Executive Assistant (Re-advertisement)","company":{"id":2090275,"name":"Mintek","domain":"mintek.co.za","url":"https://alion.io/company/mintek","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Careers Interface","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Randburg, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-06T09:13:51Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-08T16:30:34Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Introduction\nMintek has an exciting opportunity for an Executive Assistant, within the Executive Management Division. The successful candidate will proactively manage the office of the Group Executive and provide full administrative and secretarial support.\nJob description\nManagement of Group Executive Office\nManage and work closely with the GE performing day to day administrative tasks.\nPlan and schedule critical engagements for the executive, aligning these to the planning and budget cycle.\nCoordinate speaking events and engagements of the GE.\nEnsure that the GEs calendar/diary is up to date and efficiently managed as changes occur, or new meetings are scheduled.\nAttend to phone calls and messages either through first line response or forwarding as appropriate.\nReview and summarize miscellaneous documents, prepare and outgoing correspondence for the GE.\nProvision of day-to-day service (internal and external) in the Office of the GE.\nMaintain absolute confidentiality in respect of all tasks and duties performed.\nUndertake ad hoc tasks assigned by Executive Management.\nCommunication and Protocol\nReviewing Internal and External Communications: drafting speeches or presentations for the GE.\nReceive guests to the GE’s office including public office and parliament officials including business partners.\nDevelop and deliver user-friendly orderly and logical filing system that can be easily accessed when absent.\nAssist the GE in consolidating several management documents for distribution and co-ordinate feedback.\nManage the flow of documents into and out of the GE’s office and ensure that every document can be accounted for.\nExecute complex assignments with maximum efficiency and confidentiality.\nFinancial Administration and Reporting\nManage the procurement of goods and services and execute services within budget.\nEnter Purchase Requisitions (PR) on SAP.\nMonitor progress to ensure PR is translated into a PO timeously.\nCoordinates collection and preparation of operating reports, such as expenditures and statistical records.\nEnsure that orders and invoices are done.\nPrepare all expense reports for Executive.\nCoordinate and distribute monthly and quarterly reports to Executive.\nMeetings and travel arrangements\nArrange bookings, venues, refreshments, equipment (laptop, projector etc.) for the GE’s Office.\nTake minutes of EXCO or Mancom.\nArrange travel and related requirements for the GE.\nPlease apply via Mintek website at:www.mintek.co.za\nMintek is committed to protecting the personal information of all applicants in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA).\nShould you not hear from us within one (1) month of the closing date, consider your application to be unsuccessful.\nMintek is an equal opportunity, affirmative action employer, whose aim is to promote representivity in all levels of occupational categories.\nMinimum requirements\nEXPERIENCE:\nFive (5) years relevant experience or more\nSAP, Excel, Word, PowerPoint, MS-Office\nStrong organization skills\nBusiness Acumen\nResourcefulness\nAdaptability\nInterpersonal skills\nMultitasking\nAbility to cope in a stressful and demanding environment\nQUALIFICATIONS:\nBachelor’s Degree in Office Administration or equivalent.\nIdeal: Honour’s Degree in Office Administration or equivalent.\nBEHAVIOURAL COMPETENCIES:\nBusiness writing skills\nMaintain strict confidentiality and exercise discretion\nPossess strong writing, and communication skills\nBe attentive and detail oriented\nAble to work efficiently within time constraints and deadlines\nComputer literate\nOffice Administration","description_format":"text","description_chars":3594,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Mining Tech","Metals & 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