{"id":1623747,"url":"https://alion.io/job/mirion-administrative-assistant","title":"Administrative Assistant","company":{"id":1820403,"name":"Mirion","domain":"mirion.com","url":"https://alion.io/company/mirion","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":95,"open_postings":42,"ghost_share":0,"stale_share":0.214,"repost_share":0,"time_to_fill_p50_days":58,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Buffalo, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":72000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-29T04:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-26T10:03:04Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":27},"description":"The Administrative Assistant provides comprehensive administrative and operational support to the Management Team and serves as a central resource for site trade compliance, engineering and quality documentation, scheduling, communications, visitor coordination, and general office support. \n\nThis role requires a detail-oriented individual who can maintain accurate records, coordinate activities across departments, support compliance requirements, and help sustain an organized, efficient, and compliant workplace.\n\nSKILLS/ABILITIES: \nExcellent organizational and multitasking abilities.\nStrong written and verbal communication skills.\nProficiency in managing databases, filing systems, shared calendars, and ERP systems.\nCompetency in preparing correspondence, reports, presentations, meeting minutes, and detailed records.\nKnowledge of quality control practices and engineering document control processes.\nAbility to understand and support site trade compliance requirements, procedures, and records.\nAbility to coordinate visitors, events, training, and cross-functional administrative activities.\nAbility to operate office equipment, including scanners and plotters.\nProficiency in Microsoft Office and other office productivity software.\nStrong attention to detail, sound judgment, and problem-solving skills.\n\nDUTIES AND ESSENTIAL JOB FUNCTIONS:\nThe Administrative Assistant is responsible for:\nOrganize and schedule meetings, maintain shared calendars, and coordinate site events and employee activities.\nGreet office visitors, coordinate facility access, manage required visitor background checks, and direct visitors to the appropriate departments.\nPurchase office supplies and distribute office notices and other internal communications.\nServe as the Site Trade Compliance Coordinator by maintaining site procedures and records and coordinating required personnel training.\nScreen customers and suppliers involved in business transactions in accordance with regulatory and corporate requirements.\nReview, release, revise, distribute, and maintain engineering documents, certificates, reports, and drawings.\nMaintain project documentation, correspondence, engineering records, and related ERP data, and coordinate the reproduction and distribution of engineering drawings.\nRevise, release, distribute, and maintain the Quality Program Manual and other controlled quality documentation.\nSupport internal audits and supplier evaluations, including preparation, coordination, recordkeeping, and follow-up documentation.\nPrepare monthly meeting minutes and presentations and support routine quality reporting and documentation activities.\nPerform data entry for reports, engineering and design items, quality checks, and site records, and reconcile labels, inserts, and boxes in accordance with applicable requirements.\nProvide clerical and coordination support across departments to help maintain an organized, efficient, and compliant workplace.\n\nPREFERRED JOB SPECIFICATIONS:\n2-year Associate’s degree in Business or similar field.\nExperience with working to a Quality Assurance program, e.g. ASME NQA-1, ISO-9001.\nGeneral knowledge of assembly shop & manufacturing 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