{"id":3773443,"url":"https://alion.io/job/mlcv-deputy-program-manager-dpm","title":"DEPUTY PROGRAM MANAGER (DPM)","company":{"id":2245392,"name":"MLCV","domain":"mlcv.com","url":"https://alion.io/company/mlcv","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"A","score":95,"open_postings":10,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":280,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Management","role_family":"Management","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-11-04T20:40:28Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-07T00:07:06Z","board_verified":false,"closed_at":"2026-11-07T00:07:06Z","days_open":2,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":1},"description":"Description\nThe Deputy Program Manager (DPM) supports the Program Manager in the overall management, coordination, and execution of the Overseas Training Facilities Management (OTFM) contract and its associated task orders supporting the U.S. Department of State. The DPM plays a key role in managing daily program operations, coordinating personnel and subcontractor activities, monitoring contract performance, and ensuring timely execution of contractual requirements across multiple international locations. Working closely with the PM, the DPM serves as a primary point of coordination between the Program Management Office (PMO), government stakeholders, corporate support departments, subcontractors, and in-country personnel.\nThe position requires a proactive, solutions-oriented individual capable of managing multiple priorities, addressing operational challenges, and supporting mission requirements in a dynamic international environment. The DPM reports directly to the PM and is authorized to act on behalf of the PM during periods of absence, within established company policies and delegated authority.\nPrimary Responsibilities\n1. Program Management and Operations\nAssist the PM in the daily management and execution of the OTFM contract and subordinate task orders.\nCoordinate and oversee program activities across multiple international locations, ensuring operational requirements and contractual deliverables are met.\nServe as the PM's primary backup and assume delegated program management responsibilities during PM absences.\nMonitor ongoing program activities, identify potential challenges, and recommend practical solutions to maintain mission continuity.\nCoordinate with ATA Program Managers, Regional Program Managers (RPMs), Government Technical Monitors (GTMs), and other government representatives as directed by the PM.\nSupport the development and implementation of program policies, procedures, and operational improvements.\nMaintain awareness of country-specific requirements, operational constraints, and emerging program needs.\nSupport the PM in prioritizing resources, personnel, and operational activities to meet client requirements.\n2. Contract Administration and Compliance\nAssist in managing contract requirements, task orders, modifications, contract line item numbers (CLINs), and associated deliverables.\nMonitor contract performance to ensure compliance with applicable contractual requirements, company policies, and government regulations.\nCoordinate with the Contracting Officer (CO), Contracting Officer's Representative (COR), and other authorized government representatives as directed by the PM.\nOrganize, prepare, and maintain contract documentation, reports, correspondence, and deliverable submissions.\nAssist in tracking contract periods of performance (POP), funding limitations, option-year transitions, and contract closeout activities.\nSupport preparation and review of statements of work (SOWs), requests for quotes (RFQs), procurement documentation, and contract modification requests.\nCoordinate with corporate contracts, procurement, finance, and legal departments to ensure appropriate contract administration and compliance.\nIdentify and elevate potential contractual risks or performance concerns to the PM.\n3. Financial Management and Procurement Support\nAssist the PM in monitoring program budgets, expenditures, funding availability, and financial performance.\nCoordinate with finance and procurement personnel regarding purchase orders (POs), subcontractor invoices, vendor payments, and other program expenses.\nSupport the development of cost estimates, rough orders of magnitude (ROMs), and pricing for new or modified requirements.\nTrack program expenditures against authorized funding and identify potential funding shortfalls.\nAssist in reviewing subcontractor pricing, procurement requirements, and supporting documentation.\nCoordinate travel-related expenses, logistical support costs, and other direct costs (ODCs) associated with contract performance.\nSupport monthly invoicing and verification of completed contract deliverables.\nAssist the PM with financial reporting, budget forecasting, and contract funding requests.\n4. Personnel Management, Human Resources, and Recruiting\nCoordinate with corporate Human Resources (HR) and recruiting departments to support staffing requirements across the OTFM program.\nMaintain and update personnel rosters, staffing reports, and position status tracking, including vacancies, new hires, resignations, terminations, and position changes.\nCoordinate recruiting activities, candidate evaluations, and preliminary interviews as required.\nSupport employee onboarding, orientation, and coordination with government representatives.\nAssist in resolving employee-related issues involving compensation, leave, benefits, performance, and other HR matters.\nMonitor personnel assignments, position requirements, and labor category compliance.\nCoordinate personnel transitions associated with new task orders, contract modifications, and option-year changes.\nSupport employee retention initiatives and professional development opportunities.\nCoordinate with corporate security personnel to ensure compliance with applicable personnel security and clearance requirements.\n5. Subcontractor and Vendor Coordination\nAssist the PM in coordinating subcontractor and vendor activities supporting OTFM operations worldwide.\nMonitor subcontractor performance, schedules, deliverables, and responsiveness to program requirements.\nCoordinate with subcontractors regarding pricing, procurement, logistics, staffing, construction, and facility support requirements.\n Support the review of subcontractor statements of work, quotes, invoices, and performance documentation.\nTrack vendor deliverables and identify potential schedule, cost, or performance concerns.\nFacilitate communication between subcontractors, the PMO, corporate departments, and government representatives.\nAssist in resolving operational challenges involving subcontractor performance and execution.\n6. Facilities, Construction, and Logistics Support\n Support the PM in coordinating overseas training facility operations, maintenance, improvements, and construction-related activities.\nAssist in monitoring project schedules, milestones, and deliverable completion for facility and construction requirements.\nCoordinate with in-country personnel, subcontractors, and government representatives regarding facility needs and project status.\nSupport the review of construction progress reports, inspection documentation, and completion certifications.\nAssist in coordinating logistical requirements involving equipment, materials, transportation, and international shipments.\nIdentify potential operational, safety, schedule, and logistical concerns and elevate them to the PM.\nSupport planning and execution of new facility requirements, expansions, and program transitions.\n7. Reporting, Data Analysis, and Program Documentation\nPrepare and maintain weekly, monthly, and ad hoc program reports as required.\nTrack personnel status, contract deliverables, procurement actions, financial performance, and operational milestones.\nAnalyze program data to identify trends, potential risks, inefficiencies, and opportunities for improvement.\nMaintain accurate program records, trackers, and supporting documentation.\nDevelop and maintain spreadsheets, dashboards, and other tools to improve program visibility and decision-making.\nCoordinate the collection of information from program personnel, subcontractors, and corporate departments.\nPrepare reports, briefings, and presentations for PM review and submission to government or corporate leadership.\nEnsure timely and accurate communication of significant program developments.\n8. Client Relations and Stakeholder Coordination\nMaintain effective working relationships with ATA and SPEAR Program Management, Operations, and senior leadership, as applicable to assigned OTFM requirements.\nCommunicate professionally and proactively with government stakeholders, subcontractors, and internal corporate personnel.\nParticipate in program meetings, operational discussions, and planning sessions.\nCoordinate responses to government requests for information, operational updates, and emerging requirements.\nAssist the PM in identifying client needs and developing practical, cost-effective solutions.\nSupport positive client relationships through responsiveness, transparency, and consistent contract performance.\nRepresent the PMO in meetings and discussions when designated by the PM.\nRequirements\nMinimum Qualifications\nMust be a U.S. citizen.\nBachelor's degree in business administration, Management, Project Management, or a related field, or equivalent professional experience.\nMinimum of three (3) years of experience supporting U.S. government programs or contracts.\nMinimum of two (2) years of experience in a Deputy Program Manager, Project Manager, Operations Manager, or similar management role supporting government contracts.\nDemonstrated experience coordinating personnel management, HR, and recruiting activities.\nExperience supporting government contract administration, reporting, budgeting, and operational requirements.\nStrong organizational, analytical, communication, and problem-solving skills.\nAbility to manage multiple projects, competing priorities, and time-sensitive requirements.\nProficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.\nDemonstrated ability to work effectively with government clients, subcontractors, corporate departments, and geographically dispersed teams.\nAbility to work independently, exercise sound judgment, and maintain confidentiality when handling sensitive program and personnel information.\nPreferred Qualifications\nPrevious experience supporting U.S. Department of State contracts, particularly DS/ATA, SPEAR, or other international security assistance programs.\nExperience with overseas program management, logistics, facility management, construction support, or international operations.\nFamiliarity with Federal Acquisition Regulation (FAR) requirements and government contracting practices.\nExperience with contract line items (CLINs), task orders, contract modifications, and government invoicing processes.\nExperience managing subcontractors, vendors, and procurement actions.\nProject Management Professional (PMP) certification or other recognized project management credentials.\nExperience supporting programs with multiple international locations and diverse operational requirements.\nAdditional Requirements\nAbility to work flexible hours as necessary to support operations across multiple international time zones.\nWillingness and ability to travel domestically and internationally when required.\nAbility to operate effectively in a fast-paced environment with changing priorities and mission requirements.\nStrong interpersonal skills and the ability to maintain professional relationships with government and contractor personnel.\nAbility to anticipate operational challenges, recommend solutions, and take initiative within delegated authority.\nPosition Expectations\nThe Deputy Program Manager is expected to serve as a trusted extension of the Program Manager, providing consistent operational oversight, effective coordination, and dependable support to the OTFM Program Management Office.\nSuccess in this position requires the ability to anticipate program needs, manage competing priorities, maintain accountability across multiple workstreams, and ensure that both government and corporate requirements are addressed efficiently and professionally.\nThe DPM should be capable of independently managing routine program activities while keeping the PM informed of significant developments, risks, and decisions requiring higher-level attention.\nThe ultimate objective of the position is to support the successful execution of the OTFM contract while maintaining stron...","description_format":"text","description_chars":12103,"description_truncated":true,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & 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