{"id":2458205,"url":"https://alion.io/job/mmcrealestate-administrative-assistant","title":"Administrative Assistant","company":{"id":4422779,"name":"A Real Estate Leader","domain":"mmcrealestate.com","url":"https://alion.io/company/mmcrealestate","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JobScore","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":68000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":284},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-10T18:34:47Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-10-20T06:23:21Z","board_verified":true,"closed_at":null,"days_open":39,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":39},"description":"About the Company\nMarcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Development. Each MMC company is a distinct fusion of real estate specialization and innovation, powered by a culture of loyalty that permeates throughout the Marcus & Millichap organization. To find out more about the Company, visit www.mmcrealestate.com.\nPlease note that we are in a great location, near Caltrain, with excellent restaurants and shops within walking distance.\nPosition Overview\nThe Administrative Assistant is a core member of the Executive Support team, providing high-quality administrative and operational support to senior leaders. This role ensures seamless day-to-day execution of administrative workflows, including scheduling, travel coordination, communication support, and documentation.\nThis position is ideal for a detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment, and delivers consistent, reliable support.\nThe position reports to the Chief of Staff and is based at the Company’s headquarters in Palo Alto, CA.\nKey Responsibilities\nExecutive Administrative OperationsManage calendars, scheduling, and administrative workflows with accuracy and timeliness\nTrack commitments, deadlines, and deliverables to ensure executives are prepared\nMaintain organized records, files, and documentation systems\n\nMeeting CoordinationSupport executive, client, and board meeting preparation\nManage logistics, scheduling, agendas, and materials\nEnsure meeting readiness through timely follow-up and coordination\n\nCommunication & Correspondence ManagementDraft, proofread, and format correspondence and meeting materials\nManage incoming requests and communications with professionalism\nCoordinate with internal and external stakeholders to support scheduling and logistics\n\nTravel & Expense AdministrationArrange travel, including itineraries, accommodations, and logistics\nPrepare supporting travel materials and documentation\nAccurately complete expense reports and financial requests\n\nStreamlined RecordsMaintain accurate contact lists and business records\nSupport ongoing management of executive contacts and relationships\nEnsure proper filing and sharing of documents across stakeholders\n\nProject Coordination & Ad Hoc SupportSupport special projects through research, presentation development, and documentation\nAssist with ad hoc executive requests\nBuild working knowledge of company operations to enhance support quality\n\nCore Competencies\nJudgment & Professional Integrity - Maintains confidentiality and uses sound judgment\nAccountability & Follow-Through - Delivers accurate, timely, and reliable work\nCommunication & Interpersonal Effectiveness - Communicates clearly and builds relationships\nInitiative & Adaptability - Responds effectively to changing priorities\nQualifications\nBachelor’s degree required\n2 to 4+ years of administrative experience in a professional environment\nStrong organizational, communication, and multitasking skills\nProficiency in Microsoft Office Suite\nBenefits Overview\nThe compensation plan for this role is commensurate with the skills required for the position. As such, it is comprised of a base salary and an annual performance-based incentive, which is determined upon individual and portfolio performance.\nThe Company offers a comprehensive benefits package including:\nPaid Time Off, Paid Holidays, and Paid Sick Time\n401k + Employer Contribution\nMedical (H.S.A./HDHP option + Employer Contribution), Dental, and Vision Plan(s)\nFlexible Spending Accounts\nGroup Term Life/AD&D and Voluntary Life/AD&D Plans\nLong-Term Disability and Long-Term Disability Buy-Up Plans\nEmployee Assistance Program\nFitness & Wellness Program\nOther Voluntary Plans\nDepending on the role, other benefits such as commissions, an educational assistance program (tuition reimbursement), a referral program, and/or a car allowance may be applicable.","description_format":"text","description_chars":4022,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate"],"lifecycle":[{"event":"open","at":"2026-10-13T16:38:09Z"}],"visa":[],"liveness":{"score":13,"band":"cold","label":"Long shot","p_open":1,"p_active":0.363,"p_room":0.35,"age_days":39,"expected_fill_days":7,"reasons":["conf:3","win:tail","comp:junior"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/mmcrealestate-administrative-assistant","json_url":"https://alion.io/job/mmcrealestate-administrative-assistant.json","meta":{"generated_at":"2026-10-20T07:47:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8259,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4422779},"rest":"https://alion.io/mcp/rest/get_company?id=4422779"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmmcrealestate-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmmcrealestate-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmmcrealestate-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mmcrealestate-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmmcrealestate-administrative-assistant"}]}