{"id":2458198,"url":"https://alion.io/job/mmcrealestate-executive-assistant","title":"Executive Assistant","company":{"id":4422779,"name":"A Real Estate Leader","domain":"mmcrealestate.com","url":"https://alion.io/company/mmcrealestate","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JobScore","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":56000,"max_usd":122000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":139},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-10T18:36:48Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-10-22T13:07:40Z","board_verified":true,"closed_at":null,"days_open":41,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":41},"description":"About the Company\nMarcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Development. Each MMC company is a distinct fusion of real estate specialization and innovation, powered by a culture of loyalty that permeates throughout the Marcus & Millichap organization. To find out more about the Company, visit www.mmcrealestate.com.\nPlease note that we are in a great location, near Caltrain, with excellent restaurants and shops within walking distance.\nPosition Overview\nThe Executive Assistant is a strategic partner to senior leadership, responsible for optimizing executive effectiveness, managing high-priority workflows, and driving coordination across stakeholders. This role operates with a high degree of autonomy, judgment, and anticipation in a fast-paced, high-demand environment.\nThe position requires a proactive, highly polished professional who can manage complexity, influence outcomes, and serve as a trusted extension of the executive, while exercising exceptional discretion in handling highly sensitive and confidential information.\nThe position reports to the Chief of Staff and is based at the Company’s headquarters in Palo Alto, CA.\nKey Responsibilities\nExecutive Operations & Strategic Calendar ManagementOwn and optimize executive calendars to align with strategic priorities\nProactively identify scheduling conflicts, competing priorities, and opportunities for efficiency\nEnsure executives are fully prepared with context, materials, and clear objectives\nMaintain organized records, files, and documentation systems\n\nExecutive Meeting, Board & Event LeadershipLead planning and execution of executive, board, and other key leadership meetings, including board and investor interactions\nDevelop agendas, coordinate stakeholders, and ensure alignment on desired outcomes\nDrive follow-through and accountability on key action items\n\nStrategic Communication & Stakeholder InterfaceDraft and manage executive communications with a high degree of discretion and judgment\nServe as a trusted liaison for sensitive and confidential matters involving senior stakeholders\n\nTravel, Expense & Executive Logistics OptimizationOversee complex travel planning with contingency planning and efficiency in mind\nEnsure logistics maximize executive productivity and minimize friction\nMonitor and improve administrative processes related to expenses and logistics\n\nExecutive Information & Relationship ManagementMaintain and synthesize key executive information, stakeholder insights, and priorities\nManage relationships and ensure continuity across executive interactions\nAnticipate next steps and ensure continuity in stakeholder engagement\n\nStrategic Projects & Executive EnablementLead special projects and cross-functional initiatives\nConduct research, build executive-ready presentations, and drive deliverables\nIdentify opportunities to improve executive workflows and operating cadence\n\nCore Competencies\nJudgment & Executive-Level Decision Making - Makes high-quality decisions in complex situations\nOwnership, Accountability & Reliability - Takes full ownership of outcomes and execution\nExecutive Communication & Influence - Builds trust and influences across stakeholders\nProactivity, Anticipation & Adaptability - Anticipates needs and resolves issues proactively\nQualifications\nBachelor’s degree required\n5 to 8+ years of executive support experience, including senior leadership exposure\nProven experience supporting complex, high-demand executives\nExceptional communication, organizational, and problem-solving skills\nProven ability to manage highly sensitive information with discretion, judgment, and professionalism\nBenefits Overview\nThe compensation plan for this role is commensurate with the skills required for the position. As such, it is comprised of a base salary and an annual performance-based incentive, which is determined upon individual and portfolio performance.\nThe Company offers a comprehensive benefits package including:\nPaid Time Off, Paid Holidays, and Paid Sick Time\n401k + Employer Contribution\nMedical (H.S.A./HDHP option + Employer Contribution), Dental, and Vision Plan(s)\nFlexible Spending Accounts\nGroup Term Life/AD&D and Voluntary Life/AD&D Plans\nLong-Term Disability and Long-Term Disability Buy-Up Plans\nEmployee Assistance Program\nFitness & Wellness Program\nOther Voluntary Plans\nDepending on the role, other benefits such as commissions, an educational assistance program (tuition reimbursement), a referral program, and/or a car allowance may be applicable.","description_format":"text","description_chars":4638,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate"],"lifecycle":[{"event":"open","at":"2026-10-13T16:38:09Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.319,"p_room":0.35,"age_days":41,"expected_fill_days":7,"reasons":["conf:0","win:tail"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/mmcrealestate-executive-assistant","json_url":"https://alion.io/job/mmcrealestate-executive-assistant.json","meta":{"generated_at":"2026-10-22T14:02:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13483,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4422779},"rest":"https://alion.io/mcp/rest/get_company?id=4422779"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmmcrealestate-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmmcrealestate-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmmcrealestate-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mmcrealestate-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmmcrealestate-executive-assistant"}]}