Administrative Assistant

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Dartmouth team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Work directly with Tax and Assurance Practitioners to support the day-to-day management of their client portfolios and growing practices.
• Coordinate schedules, meetings, and deadlines while proactively preparing information and materials required for client engagements.
• Communicate effectively with clients, team members, and external stakeholders to ensure timely follow-up and completion of tasks.
• Receive, distribute, redirect, and respond to mail, email, telephone calls, reports, and other correspondence, ensuring appropriate action is taken to meet deadlines.
• Prepare, format, proofread, and finalize professional correspondence, reports, financial statements, and other client deliverables using firm templates and standards.
• Assemble, process, and file year-end financial statement and tax packages for clients.
• Support personal and corporate tax filing activities during busy season, including document tracking, return assembly, e-filing, electronic signature coordination, portal uploads, and submission management.
• Monitor filing deadlines and maintain accurate records to ensure compliance and timely delivery of client documentation.
• Manage practitioner billing activities, including drafting, processing, and distributing client invoices.
• Prepare, submit, and track expense claim reimbursements.
• Coordinate internal and external meetings, room bookings, video conferences, and firm events.
• Provide occasional reception coverage and general office support as required.
• Assist with special projects and perform other administrative duties as assigned.

Skills and Experience

• 2+ years of administrative experience
• Previous administrative experience in a professional services environment is considered an asset; experience in an accounting, tax, or legal office is preferred.
• Diploma or certificate in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Exceptional organizational and time-management skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Ability to handle confidential information with professionalism and discretion.
• Experience working with document management systems, client portals, and electronic filing processes is an asset.
• Ability to work independently while contributing effectively as part of a collaborative team.

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!