{"id":4044645,"url":"https://alion.io/job/modelwise-executive-assistant","title":"Executive Assistant","company":{"id":4410409,"name":"Modelwise","domain":"modelwise.ai","url":"https://alion.io/company/modelwise-gmbh","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":{"grade":"A","score":100,"open_postings":348,"ghost_share":0.009,"stale_share":0.124,"repost_share":0.069,"time_to_fill_p50_days":15,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-11-10T16:11:13Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T23:24:57Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Company Description\nWise is a global technology company, building the best way to move and manage the world’s money.\nMin fees. Max ease. Full speed.\nWhether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.\nAs part of our team, you will be helping us create an entirely new network for the world's money.\nFor everyone, everywhere.\nMore about our mission and what we offer.\nJob Description\nLocation: London (Hybrid - In-office requirement: 4 days/week)\nWe are looking for an Executive Assistant to support our Legal Team. This role will be based out of our London office and is a unique opportunity to enhance the productivity of our legal leadership by managing complex logistics and communications. You will ensure our leaders are prepared, organised and focused on our mission to save billions for customers globally.\nYour ability to anticipate needs and streamline administrative processes will be pivotal to your success in this role.\nThis is a unique opportunity to work in a fast-paced, global environment, supporting teams in a company that is changing the way money moves around the world.\nYour Mission:\nInbox & Communications Management: Support senior leaders with email inbox management, helping to triage, prioritise, and draft responses. You will maintain a clear and organised communications flow, flagging urgent matters and ensuring timely follow-up on outstanding items.\n\nDocument Accuracy & Quality Control: Review and proofread documents, agendas, minutes, and correspondence before they reach senior leaders or external parties. You take pride in the accuracy and quality of everything that leaves the team, understanding that precision is especially important in a legal environment.\n\nCalendar & Meeting Management: Independently manage complex diaries across multiple locations and time zones for two senior members of Wise leading the Legal team. You will proactively manage and protect their time, arrange internal/external meeting rooms and register guests with reception as required.\n\nStrategic Planning & Facilitation: Coordinate Legal Team meetings and events by sourcing relevant topics and speakers. You will lead the quarterly forward-planning sessions, ensuring the team is fully prepared for quarterly planning cycles through coordinated dates.\n\nStakeholder Readiness: Ensure senior leaders are fully prepared for all interactions, with pre-reads and documents available ahead of scheduled meetings. You will take minutes when required, collating and helping action next steps, act as a point of contact for the Legal Team, liaising with internal stakeholders and external parties including law firms, government officials and counterparties.\n\nTravel & Logistics: Research and book comprehensive travel and accommodation for legal leadership, including attendance at external conferences, hearings, and meetings.\n\nFinancial & Document Administration: Process expenses and invoices in compliance with company policies, including the management of external legal counsel invoices.\n\nEvent Coordination: Organise and support team events, offsites, and socials for the Legal Team and participate in Mission Days.\n\nAd-hoc Support: Provide ad-hoc administrative support as required for other members of the Legal Team.\n\nCulture Champion: Positively contribute to making Wise a great place to work.\n\nQualifications\nQualifications & Experience:\nProven experience as a Personal Assistant (PA) or Team Assistant (TA), ideally within a legal, professional services, financial services or high-growth global company.\n\nA track record of managing complex diaries across multiple time zones.\n\nExpert in Google Suite (or similar) and collaboration tools like Slack.\n\nYou embrace opportunities to learn and grow, quickly adapting to new procedures and handling unexpected changes with ease.\n\nYou pride yourself on delivering well-organised, accurate work that reflects a high standard of professionalism.\n\nSkills & Abilities:\nExceptional Organisation: You manage multiple priorities efficiently and deliver high quality work under pressure.\n\nProactive Preparedness: You have a knack for identifying logistical challenges before they arise, ensuring leaders have what they need before a meeting starts.\n\nCommunication & Hospitality: Clear and concise communication skills with a professional presence for welcoming guests and interacting with Wisers at all levels, including external legal counsel and government agencies.\n\nTech-Savvy & AI Ready: You are comfortable with new technology and are eager to use AI tools to streamline workflows.\n\nTeam Player: You are a Relationship Builder and Cultural Champion who naturally fosters a culture of mutual support. You prioritise the success of the collective by providing active support and cover for other BOSS team members and embracing Wise's mission-driven environment.\n\nDiscretion: Working within a legal function, you handle sensitive, privileged and confidential information with the highest level of integrity at all times.\n\nAdditional Information\nFor everyone, everywhere. We're people building money without borders - without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.\nWe're proud to have a truly international team, and we celebrate our differences.\nInclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.\nIf you want to find out more about what it's like to work at Wise visit Wise.Jobs.\nKeep up to date with life at Wise by following us on LinkedIn and Instagram.","description_format":"text","description_chars":5755,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Simulation & Digital Twin Software","Industrial AI","Manufacturing & Industrial Software"],"lifecycle":[{"event":"open","at":"2026-11-10T23:24:57Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":15,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-11-11T01:22:19Z"},"pay":null,"html_url":"https://alion.io/job/modelwise-executive-assistant","json_url":"https://alion.io/job/modelwise-executive-assistant.json","meta":{"generated_at":"2026-11-11T01:22:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":665,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4410409},"rest":"https://alion.io/mcp/rest/get_company?id=4410409"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmodelwise-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmodelwise-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmodelwise-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/modelwise-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmodelwise-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4044645}},{"tool":"search_jobs","arguments":{"company":"modelwise.ai","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4044645},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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