{"id":2532319,"url":"https://alion.io/job/montagu-evans-team-coordinator-planning","title":"Team Coordinator - Planning","company":{"id":3203441,"name":"Montagu Evans","domain":"montagu-evans.co.uk","url":"https://alion.io/company/montagu-evans","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":53000,"period":"year","method":"role_country_seniority_unknown","sample_n":433},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T13:09:03Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-21T03:29:12Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Overview\nTHE FIRM\nMontagu Evans is an independent, market leading property consultancy. Headquartered in London with offices in Scotland and Manchester. Our work encompasses planning and development, property management, specialist valuations and transactions across the United Kingdom.\nWe’re a group of people that are excellent individually and exceptional together. We’re people that care about people, not just bricks and mortar. We care about our legacy, we create spaces that people use to live, work, communicate and connect.\nWe’re a partnership and the people who run the business are empowered to create their own teams to exceed our client’s requests. This highly flexible and collaborative approach, tailoring the talent to the complexity of the work, has enabled us to develop an exceptional business that has spanned nearly a century.\nWe encourage an honest and straight forward approach to our work and relationships. We embrace individuality, whilst relying on working together and never accepting the status quo.\nWe give everyone the opportunity to be the best version of themselves. We trust and support each other. We recognise that our people are the heart of our success and only by identifying, supporting and promoting them will we be able to provide continued outstanding client service.\nTogether we are Montagu Evans.\nMontagu Evans is committed to maintaining an inclusive work environment. One that embraces all everyone. Read more here.\nTHE TEAM\nThe expert Planning team comprises around 109 people across our 2 offices.\nThis role is to sit within a team in our Planning Department (led by Craig Blatchford and comprises 5 Teams across 2 offices with 109 people):\nCommercial\nCentral London\nHistoric Environment & Townscape (HEaT)\nHousing & Land\nScotland\nResponsibilities\nROLE OVERVIEW\nTo provide administrative support to the Commercial team, shared support to the HEaT team together with helping out the rest of the team in the Planning Department especially when others are on leave, etc. You will assist with the delivery of client services and wider Partnership tasks. We require a minimum of 3-day office attendance with 4 on the first three months of employment.\nDiary management including organising meetings with internal teams within the Firm and with external clients, following up and confirming meetings and booking meeting rooms\nSetting reminders for meetings, appointments and other important tasks \nOrganising travel arrangements as necessary and dealing with any related matters as requested\nSet up and oversee team induction for new starters in the team\nDealing with email, correspondence, calls, and meetings including high value / sensitive / confidential information\nTaking notes at meetings, preparing the minutes and subsequently distributing to all participants when required\nFormatting of documents - reports, letters, bids, agendas, briefing/advice notes, fee proposals, proofs of evidence, rebuttals\nOrganising the printing of document bundles\nIssuing fee proposals and following up with Standard Terms of Engagement and instruction\nKnow Your Client checks on all new clients - Netsuite (full training given)\nConflict checks \nSetting up new projects on Netsuite \nSupplier invoices including application fees on Netsuite\nLooking after all billings for some of the Partners in HEaT & Commercial with close monitoring of budgets\nRunning billing and timesheet reports\nCoordination of consultant and sub-consultant invoices\nSending out all invoices to clients and making sure they are filed in the online job file\nLiaising with clients with regards to billing queries\nMaintain and update tender information including CVs and case studies\nHelp the other Team Coordinators across the department if/when required\nWillingness and ability to work outside of normal hours, as requested\nAct as first point of contact when team members are OOO\nAny additional duties as reasonably requested\nQualifications\nDESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATIONS\nExcellent verbal and written communication skills\nGood with numbers and able to interpret financial information confidently \nHighly organised with strong attention to detail\nAbility to prioritise effectively and work to tight deadlines\nProactive, forward thinking and self-motivated approach\nPositive, enthusiastic and creative mindset\nAbility to build and maintain strong working relationships across all departments \nExcellent IT skills, highly proficient users of Microsoft packages including Outlook, Word, Excel, PowerPoint and other relevant software\nReliable, trustworthy and punctual\nDemonstrates discretion, professionalism and tact when dealing with clients, partners, and colleagues at all levels\nStrong team 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