{"id":1892693,"url":"https://alion.io/job/montefiore-administrative-supervisor-3","title":"Administrative Supervisor","company":{"id":1833937,"name":"Montefiore","domain":"montefiore.org","url":"https://alion.io/company/montefiore-org","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":178,"ghost_share":0.506,"stale_share":0,"repost_share":0.006,"time_to_fill_p50_days":17,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65600,"max":82000,"currency":"USD","period":"year","gross":null,"usd_annual":82000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-24T00:00:00Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-28T03:12:14Z","board_verified":true,"closed_at":null,"days_open":34,"trust":{"level":"ok","repost_count":2,"flags":["repost","company_stale"],"days_open":33},"description":"City/State:\nBronx, New YorkGrant Funded:\nNoDepartment:\nOHS - Occupational Health ServicesWork Shift:\nDayWork Days:\nMON-FRIScheduled Hours:\n8:30 AM-5 PMScheduled Daily Hours:\n7.5 HOURSPay Range:\n$65,600.00-$82,000.00Administrative Supervisor Occupational Health Services (OHS) - Administrative\nOccupational Health Services (OHS) is responsible for protecting the health, safety, and operational readiness of more than 24,000 associates across Montefiore's hospitals, ambulatory practices, physician offices, and affiliated entities. Our team plays an essential role in ensuring a healthy workforce through employee health services, occupational medicine, regulatory compliance, workplace injury management, medical surveillance, emergency preparedness, and preventive health programs.\nAs the Administrative Supervisor, you will provide operational leadership that supports these critical services while ensuring exceptional customer service, operational excellence, and regulatory compliance.\nThe Administrative Supervisor serves as the operational leader responsible for the day-to-day administration of Occupational Health Services, ensuring the efficient delivery of employee health services while maintaining compliance with organizational policies and federal, state, and regulatory requirements.\nWorking in partnership with clinical providers and department leadership, the Administrative Supervisor oversees administrative operations, regulatory compliance, staffing coordination, customer service, financial processes, human resources activities, quality improvement initiatives, and operational reporting.\nThis role serves as the primary administrative resource for problem-solving, workflow optimization, and operational decision-making while supporting multiple Occupational Health locations and ensuring exceptional service to Montefiore associates.\nKey Responsibilities\nProvide direct supervision, coaching, mentoring, scheduling, and performance management for administrative staff.\nCoordinate daily operations to ensure timely processing of employee health services, including: Pre-placement medical clearances, Annual Assessments, Return-to-Work (RTW) clearances, Fitness-for-Duty (FFD) evaluations, Workers' Compensation workflows, Medical surveillance programs\nOversee Workers' Compensation administrative processes while ensuring compliance with OSHA, Workers' Compensation regulations, and organizational requirements.\nCollaborate with Human Resources, Employee Labor Relations, Legal, clinical providers, and departmental leadership regarding accommodations, alternate duty assignments, and fitness-for-duty determinations.\nEnsure departmental readiness for regulatory inspections conducted by OSHA, The Joint Commission, New York State Department of Health, and other accrediting agencies.\nMonitor departmental compliance metrics and implement corrective action plans when needed.\nSupport employee onboarding, orientation, and ongoing administrative staff education.\nParticipate in interviewing, hiring, onboarding, and training new employees while fostering employee engagement and professional development.\nResolve employee and customer concerns using effective service recovery techniques while promoting a culture of professionalism, respect, and accountability.\nCoordinate facility-related issues and partner with Engineering, Environmental Services, Real Estate, Environmental Health & Safety, and other support departments to maintain a safe working environment.\nBuild collaborative relationships with Human Resources, Employee Labor Relations, Infection Prevention, Environmental Health & Safety, Information Technology, Payroll, Finance, Facilities, Security, and clinical leadership to support enterprise-wide workforce health initiatives.\nSupport payroll administration, staffing schedules, attendance monitoring, and workforce planning.\nLead continuous quality improvement initiatives through workflow analysis, process standardization, performance metrics, and data-driven operational improvements that enhance efficiency, regulatory compliance, and customer experience.\nPrepare operational reports, dashboards, and leadership presentations utilizing departmental performance metrics.\nEnsure accurate documentation within Epic, Cority, Workday, Microsoft Office applications, and other enterprise systems.\nMaintain confidentiality while handling sensitive employee health and personnel information.\nMonitor staff productivity, attendance, scheduling, and performance while ensuring appropriate staffing levels.\nProvide operational leadership during periods of high organizational demand, including new hire onboarding, influenza vaccination campaigns, annual assessment initiatives, respirator fit testing, and emergency preparedness activities.\nCoordinate departmental meetings, agendas, minutes, presentations, and leadership communications.\nPrepare reports, correspondence, operational analyses, and executive presentations.\nManage confidential information with discretion and professionalism.\nPerform additional operational projects and assignments as directed.\nAssist with budget preparation, financial reporting, variance analysis, position control, overtime monitoring, and cost center management.\nAnalyze operational and financial data to identify trends, discrepancies, and opportunities for improvement.\nProcess purchase requisitions, invoices, travel reimbursements, and payment requests.\nSupport operational reporting and departmental financial planning.\nMaintain inventory controls for office, medical, and operational supplies.\nDevelop operational dashboards and performance reports for leadership.\nAnalyze operational, financial, compliance, and workforce data to identify trends and support strategic decision-making.\nMonitor departmental KPIs and recommend process improvements based on data analysis.\nWork Environment & Expectations\nFast-paced, high-volume Occupational Health environment supporting a large healthcare workforce.\nRequires exceptional organizational, leadership, and problem-solving skills.\nAbility to successfully manage multiple competing priorities with changing operational demands.\nFrequent interaction with physicians, advanced practice providers, nursing staff, Human Resources, operational leadership, regulatory agencies, and associates throughout the health system.\nRequires sound judgment, discretion, professionalism, and the ability to manage confidential information.\nWill require schedule flexibility during periods of increased operational demand, including large onboarding events, vaccination campaigns, respiratory fit testing initiatives, regulatory surveys, and emergency preparedness activities.\nMinimum Qualifications\nBachelor's degree in healthcare administration, Business Administration, Public Health, or a related field preferred. \nHigh School Diploma or GED required. \nMinimum of five (5) years of progressively responsible healthcare operations, ambulatory practice, occupational health, or employee health experience. \nMinimum of three (3) years of supervisory or leadership experience preferred. \nExperience supervising staff in healthcare, occupational health, ambulatory, or clinical environment. \nStrong knowledge of healthcare operations, customer service, workflow management, and performance improvement. \nExcellent organizational, communication, and interpersonal skills. \nDemonstrated ability to lead teams while managing competing priorities in a high-volume environment. \nAdvanced proficiency with Microsoft Office Suite and electronic health record systems such as Epic. \nPreferred Qualifications\nExperience in Occupational Health, Employee Health, Ambulatory Care, or Human Resources operations. \nKnowledge of OSHA regulations, Workers' Compensation administration, Joint Commission standards, CDC guidelines, and New York State Department of Health requirements. \nExperience with Epic, Cority, Workday, Kronos/UKG, or similar healthcare information systems. \nExperience supporting regulatory surveys and compliance initiatives. \nLean, Six Sigma, or Quality Improvement experience preferred. \nDemonstrated success implementing operational improvements and managing change. \nAdditional Information\nFull-time, on-site position \nSupervisory role \nOccasional travel between Occupational Health locations required \nParticipation in organizational emergency preparedness and special operational initiatives may be required. \nMontefiore Medical Center is an Equal Opportunity Employer. We are committed to fostering a diverse, equitable, and inclusive workplace where every employee is respected, supported, and empowered to succeed.\nMontefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.","description_format":"text","description_chars":9221,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems","Research Institutes","Occupational Health"],"lifecycle":[{"event":"open","at":"2026-10-05T06:00:34Z"},{"event":"close","at":"2026-10-11T12:26:51Z"},{"event":"reopen","at":"2026-10-14T21:56:51Z"},{"event":"close","at":"2026-10-19T22:23:44Z"},{"event":"reopen","at":"2026-10-25T06:45:06Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.35,"p_room":0.45,"age_days":33,"expected_fill_days":17,"reasons":["conf:4","repost:2","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":82000,"is_top_pay":false},"html_url":"https://alion.io/job/montefiore-administrative-supervisor-3","json_url":"https://alion.io/job/montefiore-administrative-supervisor-3.json","meta":{"generated_at":"2026-10-28T04:42:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6146,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1833937},"rest":"https://alion.io/mcp/rest/get_company?id=1833937"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmontefiore-administrative-supervisor-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmontefiore-administrative-supervisor-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmontefiore-administrative-supervisor-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/montefiore-administrative-supervisor-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmontefiore-administrative-supervisor-3"}]}