{"id":3101208,"url":"https://alion.io/job/moonpig-office-manager-9-month-fixed-term-contract","title":"Office Manager - 9 Month Fixed term contract","company":{"id":51474,"name":"Moonpig","domain":"moonpig.com","url":"https://alion.io/company/moonpig","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":59000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-22T16:09:13Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-30T12:29:59Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Office Manager - 9 Month Fixed term contract |London - On-site (London 5 days per week) | Competitive Salary + Benefits\nAbout the Role\nWe’re looking for an experienced, hands-on Office Manager to take ownership of the safe, effective and well-managed running of our London and Manchester offices. This is a fixed-term role for 9 months, based in London five days per week, with travel between London and Manchester.\nYou’ll have end-to-end responsibility for day-to-day office operations, workplace Health & Safety coordination, facilities suppliers and Facilities Opex across both locations. You’ll combine strong operational discipline with a focus on creating safe, welcoming and well-run spaces for our people.\nKey Responsibilities\nOffice & Facilities Management:\nOwn the safe, well-maintained day-to-day running of the London and Manchester offices; carry out inspections; resolve maintenance and facilities issues with landlords, building management, suppliers and contractors; manage planned and reactive maintenance; oversee access, security, visitors, meeting rooms, kitchens and shared spaces; maintain the annual facilities calendar; keep standards consistent across both locations; support Storio under the sublease agreement; and contribute to office moves, refurbishments and workplace projects.\nHealth & Safety:\nCoordinate workplace Health & Safety across both offices, including calendars, risk assessments, audits, inspections, fire risk assessments, evacuation procedures, fire drills, statutory testing, servicing, records and documentation; maintain the audit action plan and tracker; follow up owners, escalate overdue or high-risk actions, report progress and risks, maintain fire-warden and first-aider coverage and training, manage the DSE process and workplace adjustments, record and follow up accidents, incidents and near misses, work with landlords and building management, coordinate specialist advice, and strengthen processes and controls.\nFacilities Opex & Budget Management:\nOwn the Facilities Opex budget; maintain accurate spend tracking and actuals-versus-budget visibility; identify emerging pressures; keep expenditure within budget; forecast contractual commitments, maintenance, projects and one-off costs; explain material variances; identify savings without compromising safety or colleague experience; support annual budgeting; check invoices against contracted rates and delivered services; and report actuals, forecast, risks and opportunities to Finance and senior stakeholders.\nSupplier & Commercial Management:\nOwn facilities and workplace supplier relationships; maintain the supplier and contract register; set service expectations and KPIs; monitor quality, responsiveness, cost and value; review performance; benchmark pricing and obtain competitive quotations where appropriate; renegotiate or recommend supplier changes; and partner with Procurement, Finance and Legal on selection, negotiation and contracting.\nWorkplace Experience:\nBe visible and approachable across both workplaces; understand how colleagues use the offices; address recurring issues at root cause; keep facilities, maintenance, access and safety communications clear and timely; support office events and colleague activities; and improve workplace experience while balancing service, cost and operational requirements.\nAbout You\nPrevious experience in an Office Manager, Workplace Manager, Facilities Manager or similar role with operational ownership.\nExperience managing multiple offices or locations would be advantageous.\nPractical experience coordinating workplace Health & Safety, including audits, risk assessments, fire safety and workplace inspections.\nStrong experience of action tracking and governance, with the ability to drive actions owned by other stakeholders through to completion.\nExperience owning or managing a facilities or office operating budget, including budgeting, forecasting and variance management.\nStrong commercial skills and experience managing and constructively challenging external suppliers.\nExperience reviewing supplier performance and costs and negotiating improved commercial arrangements.\nHighly organised, with strong attention to detail and excellent follow-through.\nComfortable working with data and maintaining accurate trackers and reporting.\nAble to prioritise effectively and distinguish between urgent operational issues and longer-term improvements.\nConfident in communicating and influencing across different levels.\nWilling to challenge constructively when actions are overdue, costs are increasing or suppliers are not delivering.\nA practical problem solver who takes ownership and sees issues through to resolution.\nComfortable travelling between London and Manchester.\nA relevant Health & Safety qualification such as IOSH Managing Safely would be desirable. If not already held, you would be expected to undertake appropriate Health & Safety training.","description_format":"text","description_chars":4934,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["E-commerce Platforms","Gifts, Party Supplies & Souvenirs"],"lifecycle":[{"event":"open","at":"2026-10-22T17:34:35Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-30T06:20:16+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.899,"p_room":1,"age_days":7,"expected_fill_days":44,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/moonpig-office-manager-9-month-fixed-term-contract","json_url":"https://alion.io/job/moonpig-office-manager-9-month-fixed-term-contract.json","meta":{"generated_at":"2026-10-30T16:50:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5129,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":51474},"rest":"https://alion.io/mcp/rest/get_company?id=51474"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmoonpig-office-manager-9-month-fixed-term-contract"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmoonpig-office-manager-9-month-fixed-term-contract"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmoonpig-office-manager-9-month-fixed-term-contract"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/moonpig-office-manager-9-month-fixed-term-contract\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmoonpig-office-manager-9-month-fixed-term-contract"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3101208}},{"tool":"search_jobs","arguments":{"company":"moonpig.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3101208},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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