Senior Administrative Assistant
Confirmed on the employer's own hiring board on Oct 8, 2026. First seen by Alion on Oct 6, 2026.
~~~This role is offered through [MSP/supplier/third party provider], who, if selected, will be your employer. If your services are retained, you will be assigned to provide services to Novartis as the end client. This is not an offer of employment with Novartis. If you are selected for this Temporary/External opportunity, you will not be an employee of Novartis and will not be eligible for any Novartis employee benefits or incentives. ~~~
Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life!
Novartis US partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit www.magnitglobal.com
Ready to work with/through Magnit at Novartis? Please read on...
Senior Administrative Assistant
Job Description:
The Sr. Administrative Assistant provides high level administrative support the S&G Therapeutic Area Steering Heads. The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner. He/she must also possess excellent communication and organizational skills, PC proficiency, a high attention to detail and quality, as well as strong initiative and execution capabilities. Ability to manage multiple assignments with competing priorities in a fast-paced environment. Must be a team player and willing to help other administrative staff and provide coverage when needed.
Major Accountabilities (Core Responsibilities):
1. Schedule appointments/manage calendars.
2. Makeboth domestic and global travel arrangements.
3. Process complex expense reports.
4. Coordinate internal/external meetings, videos and conference calls.
5. Handle confidential information and communication with all levels of management in a professional manner.
6. Follow-up on projects assigned to various managers to ascertain status and to assure timely completion.
7. Participate in various projects as required.
Technical Responsibilities:
Microsoft Office Suite
Ability to learn and manage systems such as Concur, SAP, and other job relevant software
Education & Experience:(Minimum / Desirable)
College or secretarial school certificate preferred.
High School degree required.
Languages: Fluent English (Oral and written)
Minimum 5-7 years related secretarial/administrative experience, preferably in a pharmaceutical environment.
Professional Requirements:
Excellent administrative skills including thorough knowledge of standard office procedures and protocols.
Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up.
Must be proactive, efficient, customer focused and able to work under pressure with tight timelines.
Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues.
Must be proficient in all secretarial skills, i.e., office procedures, departmental organization and reporting structures, Microsoft Word, Excel. PowerPoint and Lotus Notes, Internet Explorer, Ariba, Concur, etc.
Must display team-oriented approach; Excellent interpersonal and written/oral communication skills required.
Stakeholder Engagement
Project Excellence
Proficiency with Microsoft Office Applications (Outlook, Teams, PowerPoint, Excel)
Planning & Project Management
Experience:
Administrative Support
Cross unit Collaboration
Values and Behaviors
Innovation by experimenting and delivering solutions
Quality by taking pride in doing ordinary things extraordinarily well
Collaboration by championing high performing teams with diversity and inclusion
Performance by prioritizing and making things happen with urgency
Courage by speaking up, giving and receiving feedback
Integrity by advocating and applying high ethical standards every day
Location: East Hanover, NJ (Hybrid)
Pay Rate: $40 - $43/Hour W-2 Only (based on Education/Experience)
Contract: 6-month
Health, dental, vision, 401k (provided minimum eligibility hours are met)
Why Novartis:
Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?
EEO Statement:
The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.
Accommodation:
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at [email protected].