{"id":2093492,"url":"https://alion.io/job/motife-hr-operations-office-coordinator","title":"HR Operations & Office Coordinator","company":{"id":873,"name":"MOTIFE","domain":"motife.com","url":"https://alion.io/company/motife","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitify","truth_index":{"grade":"A","score":88,"open_postings":8,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":43,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kraków, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":44000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5190},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-07T14:05:21Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-21T23:37:31Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"We are hiring on behalf of our client, a global leader in HR technology, delivering an end-to-end SaaS platform that supports the entire recruitment lifecycle. Trusted by thousands of organizations worldwide, their solutions combine cloud technology, automation, and cutting-edge AI to help businesses hire smarter, work more efficiently, and deliver better talent experiences.\nWe are looking for an HR Operations & Office Coordinator to support employees across day-to-day HR processes and help establish our client’s new Krakow office. This role combines employee support, HR administration, and office coordination.\nYou will be the first local HR Operations team member in Poland, while working closely with an experienced international HR team. You will receive training on the company’s systems and processes, and you will have clear routes to escalate more complex matters.\nKey takeaways:\nSalary: 9 000 PLN - 11 000 PLN gross on the Contract of Employment\nWorking model: hybrid - 3x weekly from the office\nLocation: Krakow\nRecruitment process:\nA call with Motife recruiter (30 min)\nCriteria Cognitive Aptitude Test (30 min)\nHiring Manager Interview (45 min)\n2nd Interview (45 min)\nResponsibilities:\nAct as a first point of contact for employees’ routine HR questions, providing clear answers or directing more complex matters to the right specialist.\nCoordinate administrative steps in onboarding and offboarding, including paperwork, background checks, required employee information, system access, and day-one arrangements.\nSupport employees with questions about benefits, leave, and company policies, working with HR colleagues when additional expertise is needed.\nReview HR transactions and employee information in Workday to help keep records accurate and up to date.\nMaintain employee documentation and help prepare information for HR and compliance audits.\nDocument common questions and processes to make information easier for employees and colleagues to find.\nHelp set up and coordinate the day-to-day running of the Krakow office, including contact with vendors, supplies, workplace arrangements, and employee visits.\nWork with HR, IT, Finance, Legal, and workplace colleagues to keep local processes running smoothly and identify opportunities to improve them.\nRequirements:\n2+ years of experience in HR administration, People Operations, office coordination, or a similar role.\nStrong attention to detail and a reliable approach to handling employee information and administrative tasks.\nGood organizational skills and the ability to manage several requests at the same time.\nA helpful, service-focused approach and the ability to build relationships with employees and colleagues.\nConfidence in following established processes, spotting discrepancies, and asking for support or escalating an issue when needed.\nWillingness to learn new systems and help develop processes in a new local office.\nExperience supporting benefits, leave, onboarding, or offboarding is a plus.\nFamiliarity with an HR system such as Workday, a ticketing system, or basic Polish employment requirements is a plus.\nWhat we offer:\nMedical care\nLife insurance\nMultisport\nApply now\nIf you enjoy building maintainable automation, improving testing practices, and working closely with engineering teams, we would like to hear from you! Apply via our careers page and please submit your CV in English.","description_format":"text","description_chars":3388,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Polish","level":"Elementary (A1)","optional":true}]},"benefits":["Life insurance"],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-08T15:50:51Z"}],"visa":[],"liveness":{"score":51,"band":"ok","label":"Likely open","p_open":1,"p_active":0.507,"p_room":1,"age_days":13,"expected_fill_days":43,"reasons":["conf:1","agency","velocity","win:early","comp:junior"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/motife-hr-operations-office-coordinator","json_url":"https://alion.io/job/motife-hr-operations-office-coordinator.json","meta":{"generated_at":"2026-10-22T01:24:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":501,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":873},"rest":"https://alion.io/mcp/rest/get_company?id=873"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmotife-hr-operations-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmotife-hr-operations-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmotife-hr-operations-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/motife-hr-operations-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmotife-hr-operations-office-coordinator"}]}