{"id":4272093,"url":"https://alion.io/job/mott-macdonald-project-administrator","title":"Project Administrator","company":{"id":1797435,"name":"Mott MacDonald","domain":"mottmac.com","url":"https://alion.io/company/mottmac","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":99,"open_postings":25,"ghost_share":0,"stale_share":0.04,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Arlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":78000,"max":96000,"currency":"USD","period":"year","gross":null,"usd_annual":96000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-11-13T18:08:35Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T18:08:35Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"At Mott MacDonald, we are driven by purpose and powered by brilliant people. As a trusted engineering, management, and development consultancy, we work with clients to solve complex challenges and deliver sustainable outcomes that make a meaningful difference for the communities we serve.\nWhen you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues across disciplines and geographies, contribute your perspective, and help shape better outcomes through technical excellence, innovation, and integrity.\nBuild on your experience while helping shape what comes next. At Mott MacDonald, you'll work alongside talented people on complex and rewarding projects that make a real difference. We value fresh perspectives, encourage collaboration, and provide opportunities to expand your skills, take on new challenges, and grow your career. Whether you're deepening your technical expertise, broadening your leadership experience, or exploring new opportunities across our business, you'll be supported by a team that is committed to helping you succeed.\nOur Arlington, VA office is recruiting for an experienced Project Administrator/Office Manager for this high-visibility position. As a member of the Support Services Team, you will assist staff and engineering project teams across the Mid-Atlantic Division with a focus on our growing Federal and Defense portfolio.\nResponsibilities include but are not limited to:\nWork with technical staff on project-related tasks including formatting and finalizing proposals, sub agreements, and report production; maintaining records to support project lifecycle efficiency\nWork with PMs on project set up in our ERP system including maintaining the opportunity pipeline, proposal and pursuit tracking, coordination with legal department to uphold standards on contractual agreements\nAssist in interpreting FAR and applicable agency supplements (e.g., DFARS) as relevant to A/E and infrastructure contracting\nSupport legal review of solicitations (RFQs/RFPs), teaming agreements, NDAs, and subcontract agreements\nEstablish and maintain System for Award Management (SAM) registration\nAssist Team with internal compliance requirements, maintaining our BMS and due diligence processes\nOwn the office business continuity plan ensuring implementation of office safety and security policies, risk assessments and monthly inspections\nProvide standard office administrative duties including coordination of staff meetings and events, fleet management tracking, maintaining inventory of office and kitchen supplies, monitor employee/visitor badges, etc.\nCoordinate with property management for any maintenance requirements needed in office\nPlan and execute team-building events including setup for internal meetings, lunches and other occasions as requested.\nWe invite applications from candidates with the following experience:\nAssociate or Bachelor’s degree field helpful, particularly in paralegal studies, or equivalent combination of education and experience\nStrong working knowledge of the Federal Acquisition Regulation (FAR) and related agency supplements (e.g., DFARS), along with experience supporting contract formation, compliance, and pursuit activities in the federal marketplace\nSelf-starter with ability to foresee what is needed and meet the need before being asked\nStrong interpersonal and communications skills - verbal and written\nAbility to work independently maintaining a high degree of professionalism and confidentiality, while presenting strong communication and interpersonal skills\nSuperior computer and Windows skills, including substantial experience with standard Microsoft 365 apps (Word, Excel, PowerPoint), Adobe Acrobat/ PDF Exchange, SharePoint in an integrated system preferred\nBring your expertise, curiosity, and drive to make a difference. If you are ready to join a collaborative consultancy where your perspective is valued, your growth is supported, and you are empowered to lead with integrity, we would love to hear from you.\nBenefits & Rewards\nThe expected salary for this position is $78,000 - $96,000.\nIndividual pay is determined based on several factors such as work location, education, experience, and unique skills.\nIn addition to base salary, Mott MacDonald offers performance-based bonuses and a comprehensive benefits package, giving employees a direct connection to our success.\nOur comprehensive benefits package is designed to support the health, wellbeing, financial security, and professional growth of our employees. Eligible employees have access to medical, dental, and vision coverage, FSA and HSA accounts, company-paid life insurance, short-term and long-term disability coverage, and a competitive 401(k) plan with company matching. We also provide paid time off, paid holidays, caregiver leave, employee referral bonuses, professional registration and membership reimbursements, and tuition assistance to support continued learning and career development.\nCollaboration at Our Core\nAt Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet clients, team, and personal commitments.\nEqual opportunity is the law.\nWe seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.\nEnglish version\nSpanish Version\n Chinese version\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.","description_format":"text","description_chars":6069,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Management Consulting","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-13T18:08:35Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 27 · green card filings: 14","filings_12m":27,"filings_prev_12m":45,"green_card_filings_12m":14,"median_offered_wage_usd":112744,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-11-13T20:39:41Z"},"pay":{"stated_usd_annual":96000,"is_top_pay":true},"html_url":"https://alion.io/job/mott-macdonald-project-administrator","json_url":"https://alion.io/job/mott-macdonald-project-administrator.json","meta":{"generated_at":"2026-11-13T20:39:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":41200,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1797435},"rest":"https://alion.io/mcp/rest/get_company?id=1797435"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmott-macdonald-project-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmott-macdonald-project-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmott-macdonald-project-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mott-macdonald-project-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmott-macdonald-project-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4272093}},{"tool":"search_jobs","arguments":{"company":"mottmac.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4272093},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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