{"id":2688446,"url":"https://alion.io/job/mphasis-executive-assistant","title":"Executive Assistant","company":{"id":59446,"name":"Mphasis","domain":"mphasis.com","url":"https://alion.io/company/mphasis","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":66000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-14T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-16T17:15:01Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Executive Assistant Job Description\nLocation: Spring, Texas, United States\nJob Function: Administration / Executive Support\nWork Arrangement: Onsite\nExperience : 3-4 years \nDescription\nClient is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leaders and their teams. The ideal candidate will serve as a trusted partner, ensuring efficient execution of day-to-day business operations, team coordination, event planning, and office management activities.\nThis role requires exceptional organizational skills, the ability to manage multiple priorities simultaneously, strong communication capabilities, and a customer-focused mindset. The Executive Assistant will work closely with leadership, team members, business partners, and site administration to support a growing organization located in Spring, Texas.\nResponsibilities\nExecutive and Team Support\n•Manage complex calendars, scheduling meetings across multiple time zones and organizations.\n•Coordinate team meetings, staff meetings, reviews, and leadership sessions.\n•Prepare meeting agendas, capture minutes, distribute meeting notes, and track follow-up actions to closure.\n•Monitor and follow up on key action items, deadlines, and business commitments.\nAssist leadership with administrative and operational activities to ensure efficient execution of team priorities.\nTravel and Logistics\nCoordinate domestic and international travel arrangements, including flights, hotels, transportation, and travel itineraries.\nSupport visiting employees and stakeholders traveling to the Houston/Spring office.\nCollaborate with site administration, managers, and executive support staff to facilitate seamless travel and office visits.\nOffice Operations and Team Engagement\nCoordinate weekly team lunches and other team engagement activities.\n•Manage ordering of office snacks and refreshments and maintain inventory levels.\n•Support seating and workspace planning as the team grows and organizational needs evolve.\n•Assist with onboarding logistics for new team members.\nFinancial and Procurement Support\n•Manage Purchasing Card (P-Card) transactions and reconciliation for approved local purchases.\n•Research and coordinate procurement of equipment, hardware, and other materials required by development and QA teams.\n•Track purchasing requests and ensure compliance with company policies and procedures.\nAsset and Inventory Management\n•Manage inventory of internal-use hardware and equipment.\n•Retrieve inventory items from designated storage and pool locations.\n•Maintain accurate tracking of hardware status, assignments, recycling activities, and asset disposition.\n•Partner with IT and operations teams to ensure equipment availability and lifecycle management.\nEvent Planning and Coordination\n•Lead planning and execution of team offsite meetings, workshops, and team-building events.\n•Coordinate logistics, venue arrangements, catering, communications, and budgets for team outings and special events.\nSupport employee engagement initiatives and contribute to a positive team culture.\nEducation & Experience\nHigh school diploma or equivalent required.\nAssociate's or Bachelor's degree preferred.\nTypically 3+ years of experience in executive administration, office management, project coordination, or similar support roles.\nExperience supporting senior leaders and cross-functional teams in a fast-paced environment preferred.\nKnowledge & Skills\nExcellent organizational and time-management skills.\n•Office Admin experience\n•Strong calendar management and meeting coordination expertise.\n•Exceptional written and verbal communication skills.\n•Experience preparing meeting minutes and tracking action items.\n•Ability to manage confidential and sensitive information with discretion.\n•Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.\n•Experience with travel booking, expense processing, and procurement activities.\n•Strong attention to detail and problem-solving capabilities.\n•Ability to prioritize competing demands and adapt to changing business needs.\n•Collaborative team player with a customer-focused approach.\nImpact & Scope\nThe Executive Assistant plays a critical role in enabling leadership effectiveness, improving team productivity, and ensuring smooth operation of organizational activities. This position serves as a key point of coordination across leadership, employees, site administration, and business partners, contributing directly to team engagement, operational excellence, and organizational success.\nClient Values\nSuccessful candidates will demonstrate Client's values through collaboration, innovation, integrity, customer focus, inclusion, and accountability while creating an exceptional employee experience for leaders and team members.","description_format":"text","description_chars":4896,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Custom Software Development"],"lifecycle":[{"event":"open","at":"2026-10-16T08:20:47Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1,327 · green card filings: 215","filings_12m":1327,"filings_prev_12m":1471,"green_card_filings_12m":215,"median_offered_wage_usd":122500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":30,"reasons":["conf:1","win:early"],"computed_at":"2026-10-16T18:42:26Z"},"pay":null,"html_url":"https://alion.io/job/mphasis-executive-assistant","json_url":"https://alion.io/job/mphasis-executive-assistant.json","meta":{"generated_at":"2026-10-16T18:42:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4043,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":59446},"rest":"https://alion.io/mcp/rest/get_company?id=59446"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmphasis-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmphasis-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmphasis-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mphasis-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmphasis-executive-assistant"}]}