{"id":3160939,"url":"https://alion.io/job/mpi-cbg-executive-assistant-mfd","title":"Executive Assistant (m/f/d)","company":{"id":1840540,"name":"MPI-CBG","domain":"mpi-cbg.de","url":"https://alion.io/company/mpi-cbg","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"softgarden","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dresden, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50204,"max":60926,"currency":"EUR","period":"year","gross":null,"usd_annual":68260},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-23T13:39:02Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-26T16:45:01Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Executive Assistant (m/f/d)The successful candidate will provide comprehensive assistance to a homebase, including a Scientific Director and associated Research Group Leaders. Fulfilling an important role at the intersection between scientists and administration, you will provide a professional, efficient and courteous first point of contact, often requiring a high level of creativity and tact. The job will benefit from someone with a service-oriented mentality, attention to detail, and excellent communication skills.\nMain Responsibilities:\nDirector Support\nOrganize and plan administrative logistics for a Scientific Director, including scheduling, communication, events, and travel\nProvide proactive oversight and support for the director\nPrioritize messages for action, draft and proofread responses in English and German, preserving confidentiality\nFacilitate interactions and communication in German\nPrepare agendas and take high quality minutes, follow up for the director\nGroup & Institute Support\nOrganize administrative tasks for the director’s homebase (2-3 additional group leaders), focusing on scheduling, communication, events, and travel\nSupport for institute committees, prepare agendas and minutes, follow up tasks\nCoordinate guest researcher visits and events (e.g. meetings, seminars, summer schools, alumni events)\nAssist with personnel matters (supporting initial contract requests and extensions, onboarding and offboarding)\nEngage with fellow executive assistants regarding work matters, quality improvement, and continued personal development\nOrganizing office supplies, filing systems and other equipment\nArranging repairs or replacements together with the responsible departments\nYour Profile:\nProfessional training/education as an executive assistant, events manager, foreign language assistant, or similar\nExcellent written and spoken English and German (the latter at B2 level or higher)\nProactive mindset with very strong time management skills and structured work style\nAbility to multitask and prioritize a diverse and changing workload\nIntercultural competence and organizational talent\nGood software skills, especially Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and in-house databases\nDesirable qualities:\nIdeally over 3 years of experience working in a comparable environment\nExperience in developing internal processes and filing systems\nExcellent interpersonal skills and customer-service orientation\nCreativity, optimism, and motivation in problem-solving\nWhat we offer:\nan initial 2-year contract, with prolongation contingent on mutual agreement\nremuneration based on qualifications, activities, and experience in accordance with TVöD Bund, up to EG8\na varied, interesting, and crucial role in a modern, scientific, and international environment\nopportunities for regular professional growth and exchange, individual training, and personal development\nsocial benefits of the public service (company pension scheme (VBL), annual special payment, subsidy for VVO job ticket, group accident insurance)\nactive measures to promote company health management and work-life balance\npossibility for home office and mobile work upon agreement\nInitial questions about the position can be addressed to Brian von Rueden, Head of Human Resources, via .\nPlease submit your complete application by 13.11.2026 via our online application system stating 2026-ExecutiveAssistant-Homebase-6000 via: https://careers.mpi-cbg.de/.\nMax Planck Institute of Molecular Cell Biology and Genetics\nPfotenhauerstr. 108\n01307 Dresden, Germany\nhttp://www.mpi-cbg.de\nThe Max Planck Society strives for gender equality and diversity. We welcome applications from all backgrounds, regardless of gender, nationality, ethnicity, sexual orientation, religion, age, and other components of identity.\nThe Max Planck Society specifically aims to increase the proportion of women in the areas in which they are underrepresented. We therefore explicitly invite women to apply.\nThe Max Planck Society is further committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.\nThe Max Planck Society supports the compatibility of family and career and is certified according to the \"berufundfamilie\" (“job and family”) audit.\nWhen you submit a job application to MPI-CBG, you are transmitting personal data. Please refer to our privacy notice for information on how we collect and process personal data in accordance with Art. 13 of the Datenschutz-Grundverordnung. By submitting your application you confirm that you have taken note of the information in our privacy notice.","description_format":"text","description_chars":4694,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Upper-Intermediate (B2)","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Home office"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Synthetic Biology","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-23T16:06:38Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":23,"reasons":["conf:2","win:early"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":68260,"is_top_pay":true},"html_url":"https://alion.io/job/mpi-cbg-executive-assistant-mfd","json_url":"https://alion.io/job/mpi-cbg-executive-assistant-mfd.json","meta":{"generated_at":"2026-10-26T17:24:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23321,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1840540},"rest":"https://alion.io/mcp/rest/get_company?id=1840540"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmpi-cbg-executive-assistant-mfd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmpi-cbg-executive-assistant-mfd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmpi-cbg-executive-assistant-mfd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mpi-cbg-executive-assistant-mfd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmpi-cbg-executive-assistant-mfd"}]}