{"id":4249377,"url":"https://alion.io/job/msf-head-of-logistics","title":"Head of Logistics","company":{"id":1756985,"name":"MSF","domain":"msf.org","url":"https://alion.io/company/msf-org","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"head","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kenya"],"countries":["KE"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":620,"max":1159,"currency":"EUR","period":"month","gross":true,"usd_annual":15372},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":true,"has_equity":false,"technologies":[{"name":"Incident Management","optional":true}],"status":"live","first_seen_at":"2026-11-13T11:34:38Z","employer_posted_date":null,"last_verified_at":"2026-11-13T11:34:38Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"MSF Eastern Africa is looking for a Head of Logistics\n\nDo your skills and experience not precisely match the requirements? At MSF EA, we strive to create a safe, diverse and inclusive workplace, recognising the need to increase access to professional opportunities for historically underrepresented groups. If you're interested in this position but your experience doesn't align perfectly with the selection criteria, we encourage you to apply anyway. You might be the ideal candidate for this or other positions.\n\nFirmly committed to safeguarding patients, community members, staff, and all those in contact with the organisation from all forms of abuse, including sexual exploitation, abuse, and harassment (SEAH), we will take all necessary steps, through rigorous vetting processes, to ensure that confirmed perpetrators of abuse do not join the organization.\n\nFor this position, contact level with patients and children is categorized as Low risk and will be monitored with this in regard.\n\nIntroduction\n\nMédecins Sans Frontières/Doctors Without Borders (MSF) is an international independent medical humanitarian organisation that provides assistance to people affected by conflicts, epidemics, and natural or human-made disasters and excluded from healthcare. We provide this assistance without discrimination, irrespective of race, religion, creed or political affiliation.\n\nAbout MSF Eastern Africa\n\nMSF Eastern Africa (MSF EA) is the regional institutional office of MSF. It focuses on representation and networking, recruiting and supporting staff from the region, communications and fundraising, as well as working on other dossiers of importance to MSF such as Diversity, Equity and Inclusion (DEI), Data Protection, mutualization, training, medical operational support and environmental health.\n\nRationale/Objective for Position\n\nThe Head of Logistics is responsible for providing strategic leadership and coordinated oversight of MSF Eastern Africa's Procurement and Facilities units through the Procurement Team Leader and Facilities Manager. The position will strengthen service quality, value for money, business continuity and collaboration across MSF EA, hosted entities and the Movement, and lead strategy, planning, budgets, governance, performance, coordination, delegation and risk escalation.\n\nThis position will be hierarchically and functionally accountable to Deputy General Director.\n\nTasks & Responsibilities\n\nStrategic Responsibilities\n\nTranslate MSF EA's Strategic Plan and annual priorities into an integrated logistics and procurement strategy, workplan, budget, service standards, performance indicators and improvement roadmap.\n\nProvide the Deputy General Director (DGD) and Management Team with timely analysis, options and recommendations on procurement, facilities, workplace services, assets, logistics, risks and resource priorities.\n\nMaintain a clear operating model across Procurement and Facilities, ensuring responsibilities, decision rights, escalation pathways and service expectations are understood and applied.\n\nAnticipate changing organizational and humanitarian support needs and guide proportionate, practical solutions that strengthen readiness, resilience and service continuity.\n\nAct as a strategic business partner in translating the logistics unit’s needs to workforce solutions.\n\nChampion digital transformation across procurement and facilities promoting automation and workflow optimization, and efficiency in governance and controls.\n\nTechnical and Operational Responsibilities\n\nProcurement governance and performance oversight\n\nDrive strategic direction and management of major procurements and compliances to improve planning, execution and expenditures monitoring supplier relationships & value creation.\n\nProvide oversight for procurement planning, sourcing, tendering, contracting, supplier management, purchasing and procurement analytics, with operational delivery led by the Procurement Team Leader.\n\nEnsure transparent, fair and competitive procurement in line with MSF policies, delegated authority, segregation of duties, the four-eye principle, applicable law and ethical standards.\n\nOversee procurement plans, high-value or high-risk sourcing processes, framework agreements, contract portfolios and supplier-risk controls; escalate material exceptions and decisions to the Deputy General Director or appropriate authority.\n\nPromote value for money through demand planning, market intelligence, category strategies, supplier performance management, spend analysis and responsible sourcing, without reducing decisions to cost alone.\n\nRoll-out procurement planning and ensure procurement systems, records, dashboards and reporting on real-time visibility, commitments, compliance & quality, supplier dependency, cost effectiveness.\n\nFacilities, workplace and support services oversight\n\nSet direction and provide oversight for safe, functional, inclusive and welcoming workplaces.\n\nProvide strategic oversight of the organization's fleet and facilities maintenance programmes, ensuring vehicles, buildings, technical installations and critical equipment are maintained through preventive and corrective maintenance plans that maximize reliability, safety, operational availability and cost efficiency.\n\nEnsure comprehensive preventive maintenance schedules are developed, implemented and monitored for buildings, office and guest-houses infrastructures, fleet, electrical installations, plumbing, fire protection systems and other critical assets.\n\nMonitor fleet performance, vehicle utilization, maintenance costs, fuel efficiency and replacement planning to ensure safe, reliable and cost-effective transport services.\n\nPromote quality workforce experience through facility contribution to staff well-being and productivity.\n\nOversee space planning, leases, fit-outs, maintenance, utilities, physical access arrangements, workplace equipment and facilities service contracts to support staff wellbeing and organizational effectiveness.\n\nEnhance workspace optimization through efficient utilization of office space and facility resources\n\nEnsure preventive maintenance, statutory inspections, accessibility, occupational safety, emergency preparedness and business-continuity measures are planned, resourced and monitored.\n\nGuide decisions on workplace utilization and service improvements using staff feedback, operational evidence, cost, safety, sustainability and duty-of-care considerations.\n\nAsset, inventory and lifecycle stewardship\n\nEnsure an organization-wide framework for planning, acquisition, receipt, tagging, assignment, movement, maintenance, verification, loss reporting and disposal of assets and inventory.\n\nClarify ownership and controls across Procurement, Facilities, ICT, Finance, P&C and user departments, including secure data handling and environmentally responsible disposal of ICT and other sensitive assets.\n\nEnsure proper assets management, inventory optimization and replacements, through planning, lifecycle forecasting, appropriate stocking strategies, reduction of obsolete inventories, and capital investment recommendations.\n\nEnsure effective fleet lifecycle management including acquisition planning, registration, insurance, preventive maintenance, licensing, utilization monitoring, replacement planning and environmentally responsible disposal of vehicles.\n\nEnsure that maintenance records, asset histories, service schedules, warranties and technical documentation are accurately maintained and regularly reviewed to support lifecycle management and audit readiness.\n\nMonitor asset utilization, condition, insurance, stock exposure and disposal decisions so that resources remain traceable, useful and appropriately safeguarded throughout their lifecycle.\n\nRisk, compliance, safety and sustainability\n\nMaintain logistics and procurement risk registers and ensure proportionate controls for fraud, conflicts of interest, supplier dependency, contract failure, service interruption, safety incidents, information exposure and environmental impacts.\n\nWork with Legal, Finance, Data Protection, ICT, ASA/Security, Safeguarding and other relevant functions to integrate contractual, financial, cybersecurity, privacy, security, duty-of-care and safeguarding requirements into decisions and services.\n\nEnsure facilities and fleet operations comply with applicable statutory inspection requirements, occupational health and safety standards, vehicle licensing regulations, environmental obligations and manufacturer maintenance recommendations.\n\nProvide oversight of outsourced maintenance contractors and fleet service providers to ensure contract compliance, service quality, timely interventions and continuous performance improvement.\n\nEnsure concerns, incidents, audit findings and policy exceptions are reported promptly, investigated through the appropriate channels and followed by documented corrective action.\n\nAdvance practical environmental commitments, including energy and water efficiency, renewable energy options, waste reduction, responsible purchasing, sustainable mobility and carbon-conscious supplier practices.\n\nEnsure third party risk management practices are applied across suppliers, contractors and services providers throughout the contract lifecycle.\n\nPromote environmental, social and governance (ESG) considerations, innovation and climate smart considerations in procurement, facility and supplier management with MSF operational priorities.\n\nPeople leadership and functional capability\n\nLead planning, coaching, delegation and mentorship support to the Procurement and Facility Units through clear objectives, regular dialogue, constructive feedback, performance management, succession plan and opportunities for professional growth.\n\nCreate a respectful, inclusive and psychologically safe working environment in which managers and teams can raise concerns, learn from mistakes, collaborate and exercise appropriate professional judgement.\n\nEnsure the function has suitable capacity, role clarity, succession arrangements and technical capability; support recruitment, induction, learning and workload prioritization as needed.\n\nEncourage cross-functional teamwork and shared problem-solving while avoiding unnecessary operational interference or duplication of the managers' delegated responsibilities.\n\nFinancial management, assurance and improvement\n\nProvide strategic financial needs analysis and scenario modeling to support efficient and cost-effective strategic investment and resource prioritization.\n\nOversee maintenance and fleet operating budgets, ensuring lifecycle costs, preventive maintenance investments and replacement plans are financially sustainable and aligned with organizational priorities.\n\nDevelop long-term capital replacement plans for facilities infrastructure, fleet and major operational equipment to minimize operational disruptions and optimize total cost of ownership.\n\nDevelop and control the unit budget, monitor expenditure and commitments, and ensure that forecasts, recharges and financial information are accurate, timely and aligned with approved plans.\n\nEstablish meaningful service and performance indicators and lead regular reviews of cost, quality, timeliness, compliance, user experience, sustainability and risk.\n\nCoordinate responses to audits and reviews, ensure recommendations are addressed, and foster continuous improvement through documented learning, process simplification and appropriate digital tools.\n\nEnsure technology supports professional judgement, transparency and efficiency, with appropriate human review, access controls, data quality checks and accountability for decisions.\n\nStakeholder, vendor and movement collaboration, and Reporting\n\nBuild trusted relationships with departments, hosted entities and MSF counterparts, ensuring needs are understood, priorities are agreed and service challenges are addressed transparently.\n\nDevelop strategic partnerships with maintenance contractors, f...","description_format":"text","description_chars":19748,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics","Hospitals & Health Systems","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-11-13T13:43:25Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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