{"id":1400789,"url":"https://alion.io/job/msf-travel-administrator","title":"Travel Administrator","company":{"id":1756985,"name":"MSF","domain":"msf.org","url":"https://alion.io/company/msf-org","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":null},"role":"Legal","role_family":"Legal","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Barcelona, Spain"],"countries":["ES"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":70000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1102},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-28T13:23:31Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-11T20:34:07Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Location: Amsterdam, Barcelona, Brussels, Geneva, Paris (the candidates must hold a valid work authorisation in one of these locations)\nContract: Fixed term 12 months - 50%\nStarting date: 01st of January 2027\nDeadline to apply: 20th of October 2026\nCompensation and Benefits: MSF practice is to offer the compensation and benefits package in line with the MSF entity offering the contract.\nI. MSF INTERNATIONAL\nMédecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.\nMSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information, and support to the MSF Movement, as well as implements international projects and initiatives as requested.\nII. CONTEXT\nThe role of Travel Administrator involves managing the travel arrangements for MSF International staff based in various MSF entities. The role replaces that of the Travel Referent for all staff travel, liaising with the finance and procurement departments, MSF partner sections, decentralized hubs, the Global Procurement Unit, as well as external suppliers such as the AMEX travel agency and accommodation providers.\nIII. PURPOSE OF THE JOB\nThe Travel Administrator is responsible for booking and coordinating travel arrangements for MSF International staff, ensuring that travel services are delivered accurately, efficiently and in compliance with the Travel Policy. The role provides operational and administrative support to travellers and contributes to the smooth delivery of travel services across MSF International.\nIV. ACCOUNTABILITIES\nCoordinate travel bookings and related travel services for MSF International staff, ensuring compliance with the Travel Policy and operational requirements.\n\nReview travel requests for completeness and compliance.\n\nBook flights, trains, buses, accommodation and related travel services.\n\nEnsure travel arrangements meet traveller and organisational needs.\n\nProvide travel administration and traveller support throughout the travel process.\n\nAdvise travellers on travel procedures and documentation requirements.\n\nSupport visa and travel preparation processes.\n\nRespond to travel-related queries and provide accurate travel information.\n\nContribute to efficient and sustainable travel management.\n\nIdentify travel options that balance cost, duration, comfort and environmental impact.\n\nApply the most appropriate booking channels according to organisational requirements.\n\nPromote responsible travel practices among travellers.\n\nMaintain travel records and support travel monitoring and reporting.\n\nUpdate and maintain travel-related data and records.\n\nConsolidate information required for travel reporting and monitoring.\n\nEscalate irregularities or non-compliance with the Travel Policy\n\nV. AUTONOMY, COMPLEXITY\nAutonomy\nWorks within established procedures and the Travel Policy, organising travel bookings and managing competing priorities while referring exceptional situations to the Travel Referent\nComplexity\nOperates in an international and multicultural environment, coordinating with multiple stakeholders while balancing operational, administrative, budgetary and data protection requirements.\nVI. SAFEGUARDING REQUIREMENTS FOR THE ROLE\nThe incumbent is committed to contributing to a safe, supportive, inclusive, equitable, diverse, respectful and healthy workplace, free from abuse and other misconduct. They will not engage in any form of abuse, including those detailed in MSF’s Typologies of Abuse, and when an employee suspects or observes abuse, they will report it (without investigating it) to protect others.\nRequirements\nEducation\nSecondary education and relevant administrative training or equivalent professional experience.\n\nAsset: Training in travel, tourism, business administration or a related field.\nExperience\nMinimum 2 years' experience in travel administration, travel coordination, travel agency services or a similar role.\n\nExperience organising international travel arrangements.\n\nExperience working with multiple stakeholders and service providers.\n\nAsset: Experience in an international and multicultural environment and/or the humanitarian sector.\nKnowledge\nKnowledge of travel booking processes and travel administration.\n\nUnderstanding of international travel requirements, visas and travel documentation.\n\nProficiency in travel booking systems, databases and standard IT applications.\n\nStrong organisational skills and attention to detail.\n\nAbility to prioritise workload and manage multiple requests.\n\nEffective written and verbal communication skills.\n\nLanguages\nFluency in English; French is an advantage.\n\nOnly shortlisted candidates will be contacted.\nAt MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.\nMSF is committed to preventing abuse, inappropriate behaviour, lack of integrity and financial misconduct in its work and care spaces. MSF expects all staff to share this commitment and promote an environment where abuse and misconduct is not tolerated.\nWe are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know from the beginning of the selection process.\nNote: All offers of employment will be subject to reference checks and to appropriate screening checks. By submitting an application, the job applicant confirms his/her/their understanding of these recruitment procedures.","description_format":"text","description_chars":6013,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Hospitals & Health Systems","Diagnostic Tests & IVD"],"lifecycle":[{"event":"open","at":"2026-09-28T15:27:30Z"}],"visa":[],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.701,"p_room":0.75,"age_days":11,"expected_fill_days":13,"reasons":["conf:3","win:late","comp:junior"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/msf-travel-administrator","json_url":"https://alion.io/job/msf-travel-administrator.json","meta":{"generated_at":"2026-10-11T23:40:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14843,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1756985},"rest":"https://alion.io/mcp/rest/get_company?id=1756985"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmsf-travel-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmsf-travel-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmsf-travel-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/msf-travel-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmsf-travel-administrator"}]}