{"id":2637841,"url":"https://alion.io/job/msf-usa-procurement-facilities-coordinator","title":"Procurement & Facilities Coordinator","company":{"id":679395,"name":"MSF USA","domain":"msf.com","url":"https://alion.io/company/msf-3","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":67350,"max":101025,"currency":"USD","period":"year","gross":null,"usd_annual":101025},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-15T16:48:51Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-11-07T22:44:37Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"About MSF USA | Doctors Without Borders\nDoctors Without Borders/Médecins Sans Frontières (MSF) is an independent international organization that provides medical care to the people who need it most. The organization cares for people affected by conflict, disease outbreaks, disasters, and social exclusion in more than 70 countries. MSF offers medical humanitarian assistance solely based on need, regardless of race, ethnicity, religion, or politics. Our international project teams include medical, logistical, and administrative staff, most of them hired locally and working with their own communities. Our actions are guided by medical ethics and the principles of independence, impartiality, and neutrality. We also bear witness and speak out about the experiences of our colleagues and patients. \nMSF USA is one of 24 sections supporting the global movement, primarily through staff recruitment, fundraising, advocacy, and communications. We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s social mission. \nRole Overview\nThe Procurement and Facilities Coordinator provides essential administrative and operational support to the Procurement and Facilities Services function. This role supports the procurement team through day-to-day administrative activities, including credit card transaction processing, procurement database maintenance, reporting, and the purchasing of approved goods and services.\nThe position serves as the primary coordinator for daily facilities operations at the New York City office. The role ensures a safe, functional, and well-organized workplace by overseeing office/building security coordination, office events and logistics, inventory and supplies, routine maintenance, vendor coordination, and staff safety-related needs.\nReporting to the Director of Procurement and Facilities Services, the Procurement and Facilities Coordinator works closely with internal teams and external vendors to support efficient operations, compliance with organizational procedures, and a positive work environment for staff and visitors.\nDepartment Accountabilities \nProcurement \nThe procurement department leads the implementation of policies, procedures and systems that support the organization’s procurement and management of goods and services. Procures quality goods and services, at competitive prices while ensuring that the organization has the resources needed to succeed at a cost that maximizes value and a process that minimizes risk. The department manages the procurement process which includes identifying needs, setting terms, selecting vendors, negotiating, and purchasing, delivering, and post-purchase assessment. The department works together to ensure the procurement process is regulated and aligned with organizational objectives, goals, and budgets.\nFacilities Management \nOversee operations of the organization’s US facilities. Conduct regular needs assessments, coordinate and implement planned and unplanned maintenance services and projects, and Manage oversight of the programming and operation of the mechanical, security, and life-safety system. Maintain building/county and state rules and regulations and respond to FDNY and DOH inspections for the NY office. \nBudgeting and Costing \nEstablish and use financial plans to achieve organizational objectives, including monitoring and analyzing financial data to identify deviations from targets. \nOperations Management \nExecute and manage production or operations using predetermined protocols and procedures to achieve specified operational performance standards. \nOperational Compliance \nAdhere to internal policies, procedures, and external standards, including regulatory and voluntary codes of conduct, to minimize business risk and protect the organization's reputation. \nStakeholder Engagement \nSystematically identify, analyze, plan, and implement actions designed to engage with external and/or internal stakeholders to create positive relationships by appropriately managing their expectations and agreed objectives. \nROLES SPECIFIC OUTCOMES\n\nProcurement\nAchieve specific procurement goals within area of responsibility. May also involve working to improve established procurement procedures.\nData Management\nManage basic aspects of the data management system with guidance from senior colleagues. This includes being responsible for developing or operating basic elements of the data management systems to deliver prescribed outcomes.\nMSF-USA Representation\nRepresent the organization in a single professional forum in order to promote the organizational brand. May well focus on a specific area of the organization, such as a function.\nPolicies and Procedures Development\nContribute to the drafting of policies, procedures, and related guidelines within an area of expertise to meet defined key principles and ensure compliance with external requirements.\nData Collection and Analysis\nCollate and analyze data using pre-set tools, methods and formats. Involves working independently.\nThese core accountabilities should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.\nCOMPLEXITY AND PROBLEM-SOLVING SKILLS\nWorks both with and without supervision and provides technical guidance when required on developing appropriate plans or performing necessary actions based on recommendations and requirements.\nUses comprehensive knowledge and skills to negotiate independently while providing guidance and training to others on how to help the organization by obtaining consensus between two or more internal or external parties who may have different interests.\nBehavioral Competencies \nTHOUGHT: How MSF USA staff understand the organization, manage complexity, and contribute by creating the new and different.\nPeople Focus\nBuilds strong relationships and delivers solutions geared to aiding others. Solicits feedback and data; conveys a clear understanding of the level of service the team is providing; takes action when standards are not met by team; aligns processes with organizational needs.\nManages Complexity\nMakes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Consistently looks at complex issues from many angles; obtains a rich and deep understanding; swiftly cuts to the core issue; skillfully separates root causes from symptoms.\nGlobal Perspective\nTakes a broad view when approaching issues, using a global lens. Shows global thinking at work; adjusts organizational practices to meet the unique needs of different regions or countries. Uses a broad perspective when addressing issues and challenges.\nCultivates Innovation\nCreates new and better ways for the organization to be successful. Approaches professional work in unique or innovative ways. Offers original ideas. Appreciates others' creative ideas and solutions and provides helpful input to enhance them.\nRESULTS: MSF USA staff achieve results by cultivating a forward-thinking environment that produces solutions for changing stakeholder needs.\nDrives Results\nConsistently achieves results, even under tough circumstances. Regularly pushes self to achieve outstanding outcomes; consistently establishes bold goals for own performance; is passionate about excellent results and significant contributions. Shows great tenacity to complete goals/initiatives in a timely way.\nPEOPLE: MSF USA staff understand their impact on others through collaboration and inclusion of different perspectives to achieve common goals.\nCollaborates\nBuilds partnerships and works collaboratively with others to meet shared objectives. Readily involves others to accomplish goals; stays in touch and shares information; discourages \"us versus them\" thinking; shows appreciation for others' ideas and input.\nValuesDifferences\nRecognizes the value that different perspectives and cultures bring to an organization. Confronts stereotyping and offensive comments promptly. Consistently behaves with great sensitivity toward differences in cultural norms, expectations, and ways of communicating.\nCommunicates Effectively\nDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.\nSELF: MSF USA staff demonstrate self-awareness by having an open mindset and by continuously seeking opportunities to learn, grow, and improve. \nInstillsTrust\nGains the confidence and trust of others through honesty, integrity, and authenticity. Models honesty and authenticity and encourages others to be up front with one another. Demonstrates reliability and places a strong emphasis on the team meeting its commitments. Fairly represents others' positions.\nManages Ambiguity\nOperates effectively, even when things are not certain or the way forward is not clear. Responds effectively to unclear situations, seeks to resolve ambiguity and make progress. Seeks guidance on how to adapt to changes, responds with appropriate composure and effectiveness.\nSituational Adaptability\nAdapts approach and demeanor in real time to match the shifting demands of different situations. Serves as an example of adaptability and provides guidance and support to help others adapt to new situations. Considers the needs of clients, constituents, and the organization; shifts priorities appropriately.\nTechnical Competencies\nPlans and Aligns\nPlanning and prioritizing work to meet commitments aligned with MSF-USA goals.\nFinancial Acumen\nInterprets and applies understanding of key financial indicators to make better business decisions.\nTech Savvy\nAnticipating and adopting innovations in organizational digital and technology applications.\nData Collection and Analysis\nThe ability and skill to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making.\nProject Management Skills\nThe ability and skill to plan and manage small project work assignments within desired cost, time and quality parameters.\nPresentation and Written Communication Skills\nAdapts approach and demeanor in real time to match the shifting demands of different situations. Serves as an example of adaptability and provides guidance and support to help others adapt to new situations. Considers the needs of clients, constituents, and the organization; shifts priorities appropriately.\nSupervisory Responsibility\nNo supervisory responsibility\nDesired Qualifications & Experience\nAt a minimum the Job Holder should possess:\nAssociate’s or Bachelor’s degree in business administration, facilities management, supply chain, or a related field, or equivalent relevant work experience\n3-5 years of relevant work experience in an administrative, procurement, facilities, or office management role\nExperience processing and reconciling credit card or purchasing transactions\nFamiliarity with procurement policies, internal controls, and compliance requirements\nExperience coordinating vendors and service providers\nExperience supporting office facilities or acting in an office manager capacity\nBasic understanding of workplace safety or facilities\nStrong organizational skills and attention to detail\nProficiency in Microsoft Office applications (Excel, Word, Outlook, SharePoint); experience working with databases or procurement systems\nAbility to manage multiple tasks and priorities in a fast-paced environment\nStrong written, verbal; communication and interpersonal skills\nAbility to work independently and exercise good judgment while knowing when to escalate issues\nHigh attention to detail and organizational skills\nFamiliarity with ERP systems\n\nOther Requirements \nEssential staff, Works from office 5 days/week\nMust be willing to travel for work as needed\nOc...","description_format":"text","description_chars":14223,"description_truncated":true,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Commercial & Retail Banks","Wealth Management & Financial Advisors","Property & Casualty Insurance"],"lifecycle":[{"event":"open","at":"2026-10-15T17:52:48Z"}],"visa":[{"country":"US","licensed_sponsor":false,"adverts_offering_sponsorship_24m":2,"sanctioned_now":false,"evidence":"Offered visa sponsorship in 2 of its adverts here in 24 months","filings_12m":0,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["Alion: sponsorship offered in the employer's own job adverts (24 months)"],"filings_for_role_12m":0}],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.769,"p_room":0.75,"age_days":22,"expected_fill_days":26,"reasons":["conf:3","win:late"],"computed_at":"2026-11-07T05:47:08Z"},"pay":{"stated_usd_annual":101025,"is_top_pay":true},"html_url":"https://alion.io/job/msf-usa-procurement-facilities-coordinator","json_url":"https://alion.io/job/msf-usa-procurement-facilities-coordinator.json","meta":{"generated_at":"2026-11-08T00:57:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2091,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":679395},"rest":"https://alion.io/mcp/rest/get_company?id=679395"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmsf-usa-procurement-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmsf-usa-procurement-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmsf-usa-procurement-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/msf-usa-procurement-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmsf-usa-procurement-facilities-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2637841}},{"tool":"search_jobs","arguments":{"company":"msf.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2637841},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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